Chabot College Classified Senate
Minutes
2011-12
2010-11
Classified Senate
Governing Council
EXECUTIVE BOARD
Yvonne
Gordon
Wu
Watt
Craig
President
Chabot
Computer
Support
Grant
Development
Yvonne
Wu-Craig
Gordon
Watt
Vice President
Grant
Development
Computer
Support
Isabel Braunstein
Ginger
Ripplinger
Secretary
Media
Social Services
Science
Rosie Mogle
Treasurer
Administrative Services
Kari McAllister
Immediate Past
President
Vacant
ADVISOR - SEIU
Performing
Arts
Center
Chabot
College
President
Friday, January 20, 2012,
12:00 PM – 2:00 PM
Room 455
Welcome/Call to Order
Meeting Called to order 12:10
Present: Yvonne Wu-Craig, Gordon Watt, Bella Witt, Nate Moore,
Christie Verarde, Cheryl Sannebeck, Catherine Gentiluomo, Debra
Kling, K. Metcalf, Rosie Mogle, Ginger Ripplinger, Joanne Cerefice,
Rachael Tupper-Eoff
Approval of Minutes
Motion to approve November Minutes by
Seconded by:
Motion Passed
Catherine Powell
A DSchool
V I S OofRthe
- Arts
SEIU
Catherine Powell
SENA
O RArts
S
School
ofTthe
ACADEMIC SERVICES
S E N AGentiluomo
TORS
Catherine
Health & Natural Sciences
ACADEMIC SERVICES
Debra Kling
Catherine
Gentiluomo
Language Arts
Health & Natural Sciences
Cheryl Sannebeck
Debra Kling
Social Sciences
Language Arts
Bella Witt
Cheryl Sannebeck
President’s Office
Social Sciences
ADMINISTRATIVE
Bella Witt
SERVICES
President’s Office
Moore
ANate
DMINISTRATIVE
Campus Safety
SERVICES
Tatiana Diaz
Nate
Moore
Mail Room
Campus Safety
Gregory Correa
Tatiana Diaz
Maintenance & Operations
Mail Room
Vacant
Shirley
Dazhan
open
Campus Safety
STUDENT SERVICES
Gregory Correa
Judy Wright
Maintenance
& Operations
Services
SAcademic
TUDENT SERVICES
Stacy Moore
Trisha
Avila
Counseling
Financial Aid
Sylvia Ramirez
StacyEOPS
Moore
Counseling
Karen Metcalf
Sylvia
Ramirez
Counseling
EOPS
Judy Wright
R EAdmissions
P R E S E N&T A
TIVES
Records
Katrin Field
R E P R Assessment
ESENTATIVES
Chasity Whiteside
Katrin Field
Math & Science
Assessment
Lisa Carlsen
Rajinder
Samra
Learning Research
Skills
Institutional
ChristieWhiteside
Verarde
Chasity
Early
Childhood
Language
Arts
ASCC
Karen Metcalf
David Rigunay-Senator
Language Arts
Motion to approve December Minutes by:
Seconded by:
Motion Passed
President’s Report
There was no mention of hiring progress of the Chabot College
President. Redistricting due to the census was discussed. There was a
presentation on the CCRC Grant Program for Hayward Promise
Neighborhoods. There was a presentation on the new Disabled
Student Resource Center Mobility Cart.
Ginger Ripplinger made a statement during public comments on the
work Chabot College administrative assistants do. A discussion
followed on who will represent the different areas of Classified service
at future meetings.
ACTION:
K. Metcalf will ask Judy Wright to represent Student Services.
Yvonne Wu Craig will ask Laureen Dutra to represent Financial Aid.
Yvonne Wu Craig will put out an email with the presentation given by
Ginger Ripplinger as an example of what the Senate is looking for and
requesting volunteers to present at each board meeting.
Marshal Mitzman pulled the Las Positas College MOU on Planned
Parenthood item from the agenda due to conflicting language.
The next Board of Trustees meeting is scheduled for February 21,
2012.
Vice President's Report
No report at this time.
Gordon asked that Judy Wright’s name be put under Student Services
on the blank agenda template.
Secretary Report
Ginger Ripplinger read statement she gave to the Board
Board of Trustees Public Comment on Administrative
Assistants
“Good evening Madam Chair, Trustees, Chancellor Kinnamon,
My name is Ginger Ripplinger. I am a graduate of Chabot College and in February,
I will have been an employee of the Chabot/Las Positas Community College District
for 30 years. In May of 2006 I was transferred to the Social Sciences Division as an
Administrative Assistant II working with PACE, Quest & Administration of Justice. I
fill in for the division administrative assistant during absences and the occasional
position vacancy.
I have been asked to come before you to represent the administrative assistants at
Chabot College. This is a task I am delighted to perform as I have great admiration
for these extraordinary ladies.
For the most part, the representative duties in the job description of the
Administrative Assistant cover what the employee may expect to do in this class.
However, the deeper areas of responsibility are far more complex.
Division Administrative Assistants work hand and heart with their respective Deans
keeping the Divisions running. The administrative assistants are the hub on which
the entire division revolves. Everything ultimately passes through the division
administrative assistants hands.
As you may expect, they are multitasking office managers in the true sense; along
with typical office related tasks they handle budgets, requisitions, scheduling and
tracking, and arranging all the details from small office parties to large multimedia
events.
What you may not know is that these employees are on the front line in working with
the public, students, and staff. They field questions on admissions & records, general
counseling, book orders, academic calendar, timelines and deadlines, directory
assistance, and technical and application computer support. They help finalize the
development of new and revised curriculum, assist in the development the class
schedule, monitor the tenure review process, and adjunct priority list.
While it’s true we have departments that deal with many of these issues the first call
faculty and students make when they have a question is to the division administrative
assistant. Our administrative assistants have an extraordinary knowledge base of
this district.
Additionally, they implement and track room changes, class schedule changes, key
and key card access, time sheets, class assignments and any paperwork related to
hiring, firing, assessing, requesting, invoicing, transferring, upgrading, ordering,
arranging, developing and vacationing. If you are familiar with these tasks you know
that just keeping track of these rapidly changing procedures is a monumental feat in
itself.
Administrative Assistants are the lead in orienting and training new adjuncts. Not
only setting new faculty up with key card access and processing their initial
paperwork, but by default, they handle all the questions about getting started in the
classroom and navigating all procedures and departments on campus.
In substituting for several of these Division Administrative Assistants I have learned
that they are in a constant state of pressure and motion. They are completing tasks
assigned by their division dean while answering and making phone calls, answering
urgent emails and fielding questions by faculty, staff and students dropping by their
office. It’s a highly stressful job that takes a specialized skill set to juggle the drama
of people’s expectations, ever moving deadlines, and the chaos created by
unexpected academic emergencies. The pressure is intense but these women thrive in
this environment. They are extraordinary….and another example of the excellent
work that Classified Professionals do every day.
Thank you for your time.”
Treasurer's Report
Rosie Mogle read and submitted a written report
“We have $1, 481.87 in are co-curricular and we have $872.39 in the general fund.
Payroll deductions starting with January payroll we will be getting $60 a month add
to the co-curricular account. For February payroll we will be getting $65 a month
add to the co-curricular account. We have a total of 7 people that have signed up for
payroll deductions for Classified Senate.
50/50 raffle gave the Senate account $264. Great job everyone.
Rosie”
She reported that eight people have now signed up for payroll
deduction.
Catherine Powell suggested that general fund money be used to
purchase gold nametags for classified employees. Catherine
Gentiluomo said that the cost is $6 per pin. People who want to can
pay extra for a magnetic pin. Tri-City Engraving has the Chabot
College logo. It was suggested that senate poll staff to find out if they
would use the name tags to determine interest. It was suggested that
an email be sent out requesting staff to contact Rosie Mogle if they
would like a name tag. Security and Maintenance and Operations
won’t need name tags. The issue was tabled until the next meeting
after we find out the cost.
ACTION:
Rosie Mogle will generate a list and be the lead in researching the
cost in purchasing name tags.
Yvonne Wu Craig suggested that senate use the money to pay
professional experts to do workshops such as chair yoga or Adobe
Excel. She said it is important to spend money on something everyone
can get.
There was a discussion on putting in a line item in the General Fund
to pay stipends for attending meetings off campus and for mileage
and meals for our SEIU and Senate representatives attending
meetings off campus. It was suggested that there should be a line
item from president’s office budget for these activities.
SEIU Report
Catherine Powell reported that at the next Labor Management
meeting they will ask what the plans are regarding 4/10’s this
summer. They will also ask about the progress on formation of the
bookstore advisory committee. They would also like to bring up how
Job sharing/shadowing will be implemented.
SEIU met last week on the language of the administrator evaluation
form. Both administrators and union representatives are looking at
this form. New language will proposed that is “more friendly” than
that on the original form. SEIU feels there is no need for special
evaluations as they have been misused in the past.
SEIU elections are coming up. Catherine Powell will not run for SEIU
Vice President in the next election. Catherine will also step down as
Staff Development chair in the future.
Committee Reports
Senate considered removing Edna Danaher as representative from the
Academic Policy Council as this is not an active appointment.
ACTI ON:
Gordon Watt will contact Edna Danaher about reporting to the Senate
before removing her name. She may not be aware of this request to
report to the Classified Senate.
Budget Com m ittee
College Council will not be meeting until the new president is in office
COOL Committee
K. Metcalf presented a written report.
ACTION:
K. Metcalf will send a digital copy of the report to Ginger Ripplinger to
be included in the minutes.
Facilities Committee
Gordon Watt reported that building 300 is open for classes. Building
4000 is open. Buildings 1618 and 1620 are basically complete. The
P.E. equipment from building 2900 has been removed temporarily.
Renovation of buildings 1400, 1800 and 1200 is still ongoing.
Nate Moore reported that the traffic signal has been installed on
Hesperian but there is a delay in getting it functioning. Electricity
needs to be installed.
He noted that the PE complex is open at 7:30 in the morning for
exercise. Jeff Drouin sent out special CRN number for faculty and staff
to be able to use the exercise facility.
The class for staff to use the fitness center this Spring 2012 is:
CRN#31773 PHED 2ASC - HC1
You will need to attend an orientation, even if you have taken the class
before. They will be held during the first week of classes, January 17-23.
The times can be found at:
http://www.chabotcollege.edu/PE/FC_orientation%202012.cfm
Nate Moore confirmed that staff can use contractor parking spaces.
Catherine Powell reported that 1200, including the Little Theater, will
not be open until October due to construction.
Nate Moore reiterated that booking conference rooms for outside
agencies or off hours needs to go through Rosie Mogle to prevent
double booking and to make sure necessary departments are
informed.
Gordon Watt reported that the new informational Display screen in
400 is not a touch screen. Information will scroll on the display.
Display monitors will put in all buildings. Administrative Assistants will
be able to put in class cancellations & notices. Mike Seaton will have
Don Fuller train the administrative assistants on how to input display
information.
Staff Development Committee
Flex day is just two weeks from today. The morning session will
include the student voices film. It is Flex Day for classified whether
they go to a session or not.
It was suggested that Staff Development work on creating activities
for classified on Fridays that do not include faculty. A team building
event was suggested. It was suggested that team building activities
could be done at the first part of June and at Classified Appreciation
Week.
Senate needs to bring suggested dates to Administrators to release
staff for staff development activities.
Rosie Mogle reported that there are no days available in May in Event
Center.
Tech Committee
Zarir Mariwala is chairman. The committee has accreditation
recommendations that they have to complete. Need more input from
college
Discussion Items
Fundraising Update
Yvonne Wu Craig will email Lisa Carlsen to get the update on
the deadline for submitting things for the basket fundraiser
Bookstore Advisory Committee
Linda Wilson and Yvonne Wu Craig are looking for a volunteer
to be on the Bookstore Advisory Committee
Senate Planning
Yvonne Wu Craig presented on what Senate has accomplished
Such as the classified exchange program and fundraising.
She asked senate to prioritize events.
Classified handbook
• Intake orientation & exit packet
• Computer Access forms & Exit Forms
• Security and Keys procedures for intake & exit
• Common College & District Forms
• Copy Center Forms
There was a discussion on stipends to work on this project.
Stipend may have to be paid as overtime.
Volunteers to work on this project are: Debra Kling, Catherine
Gentiluomo, Gordon Watt, Rosie Mogle, Joanne Cerefice and
Ginger Ripplinger.
This volunteer group will meet next Friday, January 27, 2012 at
1:00 PM in room 455
Adjournment
Motion to Adjourn by: Nate Moore
Second by: Rachael Tupper-Eoff 2:18 PM
Respectfully submitted by:
Ginger Ripplinger
Administrative Assistant II
Social Science Division, Chabot College
Phone: (510) 723-6699