Chabot College Classified Senate
Minutes
Friday, February 22, 2013
12:00 PM – 2:00 PM
Room 455
2012-13
Classified Senate
Governing Council
EXEC UT IVE B OARD
1.
Welcome/Call to Order – Gordon Watt opened the meeting at 12:10 PM. He
welcomed Rosafel Adriano, Health Center Director to the meeting.
2.
Approval of Minutes – No quorum was reached (8 required). G. Watt encouraged
the senators to review the last three meeting minutes on the Senate folder on the
‘S’ drive. The corrected minutes for the last meeting were available in hard copy at
the meeting. Please submit your corrections or comments to C. Verarde. We will
approval all minutes at next meeting to get them posted to the Classified Senate
website.
3.
President’s Report – G. Watt presented the following from Y. Craig’s report.
Yvonne Wu Craig
President
Grant Development Office
Gordon Watt
Vice President
Computer Support
Christie Verarde
Secretary
Social Science
Rosie Mogle
Treasurer
Administrative Services
Gordon Watt
Immediate Past
President
Computer Support
AD VISOR - SEIU
Susan Sperling Chabot
College President
Catherine Powell
School of the Arts
SENAT OR S
ACADEMIC SERVICES
Catherine Gentiluomo
Health & Natural Sciences
Catherine Powell School
of the Arts
Cheryl Sannebeck
Social Sciences
Chasity Whiteside
Science & Mathematics
ADMINISTRATIVE
SERVICES
Steve Stevenson
Bookstore Tatiana
Diaz Mail Room
Gregory Correa
Maintenance & Operations
Betty Castaño
Maintenance & Operations
STUDENT SERVICES
Katrin Field
Assessment
Michelle Iriarte
CalWorks
Luis Montañez
Campus Safety
Karen Metcalf
4.
Counseling
REP RESENT AT IVES
Lisa Carlsen
Learning Skills
Debra Kling
Language Arts
JoAnn Cerefice
Applied Tech & Business
Stacey Moore
Counseling
Nate Moore
Campus Safety
5.
A. PRBC is reviewing the new allocation plan. Part of the review includes
determining a percentage allocation for the District Office (non revenue
producing) for their operation. A study group has been developed to
review this and to discuss options for low productivity programs (low ratio
student/faculty); nursing and dental. There is no discussion on eliminating
these programs due the high profile and service to our at large
communities.
B. Accreditation letter was received by the District and each college
individually. S. Sperling emailed a copy of the letter Chabot received. We
need to update our college governance in writing. “No threats” for status
of renewal of accreditation were received. Deadline for reports will be June
30, 2013.
C. Classified Flex day is Thursday February 28th at LPC. If you have any ideas
of types of activities please email the information to C. Powell or Y. Craig.
More information will be released next week.
D. Reorganization of the colleges has been discussed. Items under discussion
are: Development & Advancement Coordinator, reinstating the Chabot
Foundation, new Vice-president of Academic Services, Dean of Social
Sciences, a question was asked if there would be and Admin assistant
position also, ½ time webmaster and ½ time Academic Research classified
position. Nursing and Dental have been moved to Applied Technology
Division under T. Clark. M DeLeon has been hired as new project
coordinator for Hayward Promise Neighborhood grant.
E. Carlson Award: The awarded $500 has been returned to the principal of
the funds by the foundation after a lengthy discussion with Y. Craig.
F. Summer 4/10 day work schedule has been approved by the Board of
Trustees.
Vice President Report: G. Watt announced the position opening, Financial Aid
System Analysis Coordinator. He sent email to the Senators. New vice-president of
Business Services, Connie Willis, has reported to work.
Secretary/Treasurer’s report: R. Mogle reported.
A. Co-Curricular: We have $3,716.53 in our co-curricular funds. These funds
will roll-over each year.
B. General Fund: The general fund we have $349.16; $128 supplies a $221.16
in travel. These funds will be ‘swept’ late April. It is requested G. Watt and
Y. Craig submit a mileage requests before April 1. We need to use the
funds so they will fund again next year. C. Sannebeck presented a $100
receipt for the gift present to S. Sperling for her first anniversary. It will be
paid from this account.
C.
6.
Income: Deductions from payroll to co-curricular account are $100 per month. The Valentine basket
fund raiser netted $538. All items were donated but she will check with L. Carlsen for incidental costs.
Excellent opportunity during breakfast during Flex Day; the majority of the tickets were sold in the
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lobby. Senators would like to create a basket for the April 30 Flex day with a spring theme. K. Field
asked about the use of these funds; scholarship? R. Mogle explained we use the funds for
scholarship, Carlson Award (until full funded through Foundation), gifts, mileage, senate retreat and
BBQ.
SEIU Report – no report
6.
Committee Reports
A. Committee On Online Learning - Karen Metcalf – see attached
B. College Budget Committee – Rosie Mogle noted the committee met to introduce the Connie Willis,
new Vice president. The meeting generated more questions for DSG reports presented and will
discuss again.
C. College Council- Yvonne Wu Craig, Cheryl Sannebeck, Gordon Watt
D. College Enrollment Management Committee (CEMC) – Chasity Whiteside reported the committee
met with the PRBC. Flex day activities generated a list of classes to reinstate to the Fall schedule. The
majority of these classes were “productive” courses; high ratio of student/faculty. Many of these
courses are considered part of the ‘bottleneck’ hampering student success. The courses are also
those needed for transfer and degrees.
E. Facilities – Gordon Watt reported: Building 1200 continues to move along; new open date will be
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March 4 . Building 3400 (BMW) bid has been awarded and meets the current Board of Trustees
approved budget. Building 1700 has opened bids. It may be the same contractor as 3400 as they have
a presence on campus. Physical Education complex second phase is progressing. G. Watt discussed
the guesstimated recovered funds for re-allocation of 18-20 million from all the original projects after
billing completed. The committee is discussing the best use of these funds for one large project or a
series of smaller projects. Minutes are posted online for review of which projects are under
consideration. He encouraged Senators to review and offer suggestions to the committee for small
projects. M. Kritscher will discuss the ‘refurbishment of 2300’ later today. C. Gentiluomo asked if they
will look at ‘incomplete’ original projects. G. Watt said not a as whole but will look at requests for
additional funds for small projects. Example: the Physical Education project originally requested Wi-Fi
for all athletic fields but it was not part of the original bid. It is being discussed as a smaller project.
F. Health & Safety – Guest, Rosafel Adriano discussed the recent ‘Awareness Campaign” on campus.
She discussed an ongoing discussion on campus for flu precautions. The flu shot is only available
during the Fall semester. The Health center is accepting appointments for Tuberculosis test. She
requested classified professionals bring their letter from Human Resources with them to avoid the
$25 payment for the test. C. Gentiluomo encouraged the group to use their personal health
insurance for the test. It is part of their healthcare package and records it on your personal medical
records. R. Adriano noted the Health Center keeps these records for three years. If you would like a
copy of your tests you can request via email or in person. If you submit to your personal physician
they can update your medical file.
G. Technology Committee –G. Watt announced a new ‘Request for Technology’ form to be presented to
the committee. This will allow us to track the proposals through the approval process. It also will allow
us to see what is available on campus and how a new proposal would work with existing equipment.
He discussed the update of Core Fusion for our 130,000 page website to a more standard HTML format
and server. The website has gone down due to some corruption in ColdFusion. IT is completing a
testing of the new site. At this time content(wording or links) may be updated and will get moved to
the new site, but any new pages will probably not be moved to the new site Those responsible for
updating web pages for their divisions will use the same password as their desktop after the transition.
H. Bookstore Advisory Committee – Chasity Whiteside reported the committee is developing an
information flyer for students about book rentals and other services offered by the new
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7.
8.
9.
management at the bookstore. S. Stevenson reported the committee discussed safety procedures
with campus security. As a private corporation these may change from the previous protocols.
Follett will have a manager at the next meeting to review with the committee and bookstore staff.
C. Whiteside expressed a concern about the cost of graphing calculators for the students. They are
researching possible outside funding for a rental program. S. Stevenson noted new signage has been
ordered to help explain rental program to students.
Decision/Discussion Items
A. Matthew Kritscher- Student Center "refurbishment" proposal. M. Kritscher, Dean Counseling,
discussed a ‘small project’ proposal (1.7-2 million) for updating building 2300 for our students. The
project was originally in the Bond budget for 4 million but placed on hold while a discussion of
replacing or refitting 100 continues. His project will cover the 5-15 years it may take to complete a
rebuild and make the campus a more welcoming place for our student now. It will involve painting,
new electrical, new furniture. R. Adriano explained the Health Center proposal is also incorporated in
this project. The Health Center would be moved to rooms 2345, 2340(staff lounge) from building 100.
This gives students’ better access and the facilities more visibility to our students. The staff lounge in
200 would be updated for staff use. R. Mogle discussed the use of the facility as a rental. She needs
updates to the audio visual components and table arrangements for 200-350. C. Gentiluomo asked if
we could check with Chabot Art department or City of Hayward for possible murals on the blank
walls. M. Kritscher appreciated the input and will discuss with the Facilities committee. He has high
hopes for summer “refurbishment”.
For the Good of the Order
Adjournment – 1:45 PM
Upcoming Meeting Dates:
March 15, April 19, May 17, June 20
Meetings are located in room 455 in the I.O.B.
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