Student Senate Special Meeting Agenda
Monday, December 8, 2014
3:00­3:30PM SSCC Scribe Room (In 2311)
1.0 Organizational Items 1.1 Call to Order 1.2 Roll Call Executive Officers President Jesse Esquire Vice President Noeli Paz Soldan Finance Director Luis Flores Inter Club Council Chair Derek Hull­Jenkins Events Coordinator Theresa Pedrosa Communications Director Hye Shin Secretary Yohana Russom Legislative Director Michael Perrilliat Representative­at­Large Bianca Bullock Student Trustee Kate Dolorito Representatives Valeria Cazares Michael Robinson Alfredo Figueroa Bobby John AJ Assef Mariam Abdalgadir Luis Soto Jasawna Bowen Kinga Vasicsek Daniel Maldonado Francisco Navarro J 1.3 Recognition of Quorum 2.0 Adoption of the Agenda 3.0 Approval of the Minutes 4.0 Public Comments The Senate requests that the public speak at this time. Any person wishing to address the Senate on any matter of concern not stated on the agenda is requested to complete a “Request to Address the Senate” card and file it with the Communications Director prior to the start of the meeting. The law does not permit any action to be taken, nor extended discussion of any items not on the agenda, except under special circumstances as deemed by the presiding officer. The Senate may briefly respond to statements made or questions posed, however. For further information, please contact the SSCC President for the item of discussion to be placed on a future agenda. 5.0 Oral Reports 5.1 SSCC President 5.2 Finance Director 5.3 Student Trustee 5.4 Office of Student Life 5.5 Faculty Advisor 6.0 Consent Agenda 7.0 New Business 7.1 Tutoring Nights Discussion/Action L.Flores 8.0 Written Reports 9.0 Good of the Order 10.0 Adjournment Next regularly scheduled Student Senate of Chabot College Meeting: 12/15/14 SSCC meets every 1st, 3rd and 5th Monday of the month in the Board Room. Any person with a disability may request this agenda be made available in an appropriate alternative format. A request for a disability­related modification or accommodation may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting to the Office of Student Life, Room 2355, 25555 Hesperian Boulevard, Hayward, CA 94545, between 9:00 AM and 5:00 PM at least 48 hours before the meeting. SSCC Meeting December 8, 2014
Information Packet
Discussion/Action Item: 7.1 From: L.Flores Subject: Tutoring Nights BACKGROUND: The full Student Senate approved to hold Tutoring Nights this semester and to approve an ad hoc
committee on 10/20/14 (Please see attached Agenda Item 7.8 from Agenda Packet and Minutes).
However, even though I explained the fiscal aspect and bureaucratic hurdles I dealt with in order to
compensate tutors last year, and informed Senate that a budget for this year's tutors
would have to be approved at a future meeting; a mishap occurred on my part and this piece of
information was not included in the recommended action and/or motion of the 10/20 meeting packet
and Minutes.
Additionally, the Minutes from the October meeting reflected what was motioned and officially
adopted by the full Student Senate. Unfortunately, the understanding that the budget would not
come until later was not part of the motion I made.
RECOMMENDED ACTION: I recommend for the Student Senate to:
A. Cancel “Tutoring Nights” with a majority of all Senators present until a time in which
internal discord has been resolved.
Or
B.
Cancel Tutoring Nights for this semester but consider supporting current tutoring
efforts on campus in a way deemed appropriate by a majority of all Senators present;
and hold off on this project until Spring 2015 and internal discord has been resolved.
Moved by:__________________________ Seconded by:______________________________ Disposition: PASS FAIL POSTPONED Other:__________________ Fellow SSCC Senators, I want to apologize to the full Student Senate for supporting the Executive Decision to order SWAG supplies before an estimate (which was roughly $6,000 over the approved $5,000 budget) and revised budget for this purpose came before the full body for a vote. Even though I advised against having a revised budget in the amount of $11,000 on the December 1st Regular SSCC Meeting and asked for it to be presented to the full body as a Discussion/Action Item; I take shared responsibility for this decision because of my position on Student Senate­ that of Finance Director. Furthermore, I agreed with the affordability of the supplies on the financial aspect, I should have disagreed with proceeding with the order before it was presented to all of you on the basis of procedure. Lastly, should I be the one to make an Executive Decision in the future which does not fall under my purview and which would have required approval by a majority vote of the full Student Senate, I commit to step down as Finance Director. I would sign, date and hand deliver a letter of resignation to each of you in the event this happens. Sincerely, ……………………… (Hard copies were signed) Luis Flores Finance Director, Student Senate Chabot College 25555 Hesperian Blvd. Hayward, CA 94545 Room 2311 510.723.7243 or 510.726.6800 DRAFT Dear 2014­15 Student Senate, I am writing this letter to inform you of my resignation as Finance Director. If you are reading this and this is both signed and dated, then I have made an Executive Decision which is outside of my authority and autonomy as Finance Director; thereby breaking a promise I made to each of you not to do this. Furthermore, I’m fulfilling my promise to step down. Sincerely, ……………………………… Luis Flores Finance Director, Student Senate Chabot College 25555 Hesperian Blvd. Hayward, CA 94545 Room 2311 510.723.7243 or 510.726.6800 Student Senate Meeting Minutes Monday, October 20, 2014 3:00 pm Building 200(Board Room) 1.0 Organizational Items 1.1 Call to Order at 3:15 1.2 Roll Call Executive Officers President Jesse Esquire (Present) Vice President Noeli Paz Soldan (Present) Finance Director Luis Flores (Present) Inter Club Council Chair Derek Hull­Jenkins [Interim] (Present) Events Coordinator Theresa Pedrosa (Present) Communications Director Hye Shin [Interim] (Present) Secretary Valeria Cazares [Interim] (Present) Legislative Director [Vacant] Representative­at­Large Bianca Bullock (Present) Student Trustee Kate Dolorito (Present) Representatives Valeria Cazares(Present) Hye Shin(Present) Michael Robinson(Present) Alfredo Figueroa(Present) Bobby John (Present) AJ Assef (Present) Derek Hull­Jenkins(Present) Volunteers Obyed Azamey(Absent) 1.3 Recognition of Quorum Quorum was met with thirteen members present. 2.0 Adoption of the Agenda Motion to adopt the agenda excluding items 7.7 and 7.9 Moved by: Luis Flores Seconded by: Michael Robinson 3.0 Approval of the Minutes Motion to adopt SSCC meeting 10/06/14 Minutes. Moved by: Noeli Paz Soldan Seconded by: Luis Flores 4.0 Public Comments Michael is working on getting tablecloths and banners for SSCC and will submit an agenda proposal soon. Luis asked that anyone interested in joining the accreditation committee should contact him as soon as possible. 5.0 Oral Reports 5.1 Finance Director Budget Allocations 2014­2015 are now on Google Drive 5.2 Student Trustee Board of Trustees meeting will be held on Tuesday 10/21 at 6:30pm in the board room. 5.3 Office of Student Life Arnold mentioned to contact him regarding giving high school students campus tours. Veteran’s Corp documentary is Thursday during college hour in room 804. 5.4 Faculty Advisor PRBC is will be having a Shared Governance retreat Oct 24 , Oct 31 and Senators are encouraged to attend the Shared Governance retreats. Mentioned the need for an Office Manager, to keep the office stocked with supplies. (Jesse then appoints AJ Assef as Interim Office Supplies Manager.) Faculty advisor also stressed the importance of Senators keeping their office hours and conducting SSCC business during office hours. 6.0 Consent Agenda Motion to approve consent agenda excluding item 6.2. Moved by: Noeli Paz Soldan Seconded by: Theresa Pedrosa 7.0 New Business 7.1 Administrative Support for the SSCC [TABLED] Discussion continued on whether to fund an Administrative assistant to support SSCC. Concerns were again raised over whether or not an assistant is actually needed and if approved would the assistant be working half time or less than half time. A question was raised as to hiring a student assistant instead. This discussion was tabled. 7.2 Proposed Change to Bylaws: Vote of Student Trustee [TABLED] 7.3 Halloween Week, Town Hall 11/4 and forming an Events Committee Motion to approve voter info and Halloween candy budget for $200.00, $500.00 for Town Hall, $2,000.00 for a Thanksgiving banquet for a tentative date of November 19 . Moved by: Luis Flores Seconded by: Michael Robinson Disposition: Approved Events Committee: Hye Yoon, AJ Assef, Noeli Paz Soldan, Alfredo Figueroa, Luis Flores, and Theresa Pedrosa (Chair). 7.4 SSCC Conference in Los Angeles 11/14­11/17 Motion to approve the SSCC trip to Los Angeles for two Senators. Moved by: Luis Seconded by: Michael Robinson Disposition: Approved 7.5 SSCC Retreat Motion to approve an SSCC retreat. Moved by: Noeli Seconded by: Bobby Disposition: Approved 7.6 Referendum Ad Hoc Committee Motion to approve the Referendum Ad Hoc Committee consisting of: Luis Flores (Chair), Bobby John, Jesse Esquire, Noeli Paz Soldan, and Theresa Pedrosa. Moved By: Luis Flores Seconded by: Bobby John Disposition: Approved 7.7 Follow up to Concerns Raised at Town Hall 10/7 [ITEM PULLED] 7.8 Tutoring Nights Motion to have the tutoring nights event again in the fall and reapprove the tutoring committee consisting of: Luis Flores, Alfredo Figueroa, Bianca Bullock, Theresa Pedrosa, and Bobby John. Moved by: Luis Flores Seconded by: Michael Robinson th
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Disposition: Approved 7.9 Flea Market Requirement (Follow Up) [ITEM PULLED] 8.0 Written Reports 9.0 Good of the Order 10.0 Adjournment Meeting was adjourned at 5:35pm. Item: 7.7 (October 20, 2014) From: L. Flores Subject: Tutoring Nights BACKGROUND: Last year’s Senate got the ball rolling (so to speak) on turning the Student Senate into more of a service institution than it had previously been. We (meaning the 2013­14 SSCC) began this by sponsoring “Tutoring Nights” which were a week long tutoring English and Math session and hired student tutors through the Learning Connection (at the established rate) to staff this and help students. I’d like to continue this for the current Fall 2014 semester. However, if re­approved, the payment(s) to tutors must be presented to the full Student Senate for consideration at a future meeting. RECOMMENDED ACTION: I recommend for the Student Senate re­approve holding the “Tutoring Nights” for Fall 2014 and both volunteer to staff the committee and empower it to organize/work out the logistics.