Classified Professionals
Staffing Request Form
Office Use Only
Rec. Date: ___________
Fiscal Year: __________
Program Review: _____
Please fill out one form for each classified staff position that you are requesting for your division/unit. This form
is to be submitted as an appendix in your program review each fiscal year and a copy should be forwarded to
the classified prioritization chair. For positions requested outside the program review cycle (e.g., retirements,
resignations, grant/categorical funded positions), this form should be submitted to the classified prioritization
chair and will be used for information/tracking purposes. (Please see the program review website for more
information.)
Division/Unit: Student Services / Financial Aid
Position Title Requested: Administrative Assistant (additional hours)
Request Number (i.e., 1 + # of times position requested, but not granted, in past five program reviews):
Please indicate if this is a request for/to:
☐ Fill a currently vacant position (Must attach District job description; see Classified Prioritization Chair for assistance.)
hours per week
months per year
☐ Increase of an existing position (Must attach District job description; see Classified Prioritization Chair for assistance.)
from: ☐ 9, ☐ 10, ☐ 11 month
to: ☐ 10, ☐ 11, ☐ 12 month
from: 75
%
to: 100
%
■
☐ New position (Must attach proposed job description; see Classified Prioritization Chair for assistance.)
hours per week
months per year
Estimate Increase / Proposed Annual Salary Cost:
(assume step 1 for vacant position)
$ 11,206
Note: total cost of position will include salary + benefits.
Funding Source:
100
☐
✔ General
☐ Categorical
☐ Grant
Grant name:
%
%
%
Justification:
Why is this position necessary?
FSA requires the following: "To manage a school’s aid programs effectively, the aid administrator
must be supported by an adequate number of professional and clerical personnel."
The clerical and administrative work necessary in the Financial Aid Office is substantial, and would be
much more manageable with full time rather than part time staffing. Responsibilities of this position
require the same dedicated concentration as is required for other roles and positions in the office.
What educational programs or institutional purposes does this position support? How does the request
relate specifically to your Program Review, the College’s Strategic Plan, and/or Accreditation Recommendations?
The increased responsibilities related to administration and reporting of financial aid programs have
increasingly made it impossible to manage without dedicated clerical support with budget, timesheets,
leave requests, calendaring, meeting minutes, etc. We look forward to filling the vacant part time
position and request it be made FT.
Where will the individual work? To whom will the person report? Are there any special equipment/facilities needs
to be considered?
Financial Aid Office
Financial Aid Director
No
What is the consequence of not funding this position?
Work that could be done by an experienced and trained classified Administrative Assistant will
continue to be done by the Director or other staff, whose time is needed in other areas of the office or
campus.
What alternative approaches have been considered in meeting the programmatic demands of this request?
Use of Student Assistant for directed tasks has helped the Director, but a student cannot do sustained
or independent work.
How will the campus community (students, staff, faculty, and community) be positively impacted by filling this
position?
Additional 10 hours per week will provide the Director and staff with clerical support that frees them to
concentrate on the responsibilities they were hired and trained to do. The goal is for the Director to
have that additional time to work with staff and programs to strategically improve and plan ahead.
What other personnel currently provide support to this program and these students?
Currently much of what the Administrative Assistant does/will do is done by the Director, with some
staff or student assistant support. When filled, Administrative Assistant provides 30 hours per week,
which was a great help.
Requested by:
Kathy Linzmeyer Date:
Area Manager Notes/Response:
11/5/15
Area Manager:
Date: