Chabot College Program Review
Student Services Program Review Summary
Unit/Area: EOPS
Division/Area to Which You Report: Special Programs and Services
Author(s) of this Unit Plan: Jeanne Wilson, Laura Alarcon, Michael Booker, Art Barboza, Sylvia Ramirez
Today’s Date: March 1, 2011
School Year Program Review Completed: 2008-09
Audience: IPBC; Program Review Committee; Deans/Unit Administrators; Budget Committee
Purpose: To provide evidence of progress on from previous year and to provide input into planning for subsequent years.
Instructions: If you have completed your unit plan last year, please update your timeline and answer the questions below. If you are updating/changing
your timeline, list the appropriate year in which revisions were made.
1A. Problem Statement: Summarize your original Program Review conclusions (or if this was done in last year’s unit plan, please update).
1B. Analysis: What was the basis for these new and/or continuing conclusions?
1A. EOPS provides academic advising, career and personal counseling to its students. Each student is required to complete the 3 program contacts: 1) SEP,
2) semester progress report, 3) priority registration/term end as well as maintain satisfactory progress, i.e., complete a minimum of 9.0 units with a minimum
2.00 grade point average. The program offers Psychology Counseling 21, Strategies for College Success, in fall and spring semesters and Psychology
Counseling 23, EOPS College Readiness, in the summer. In previous years each semester a bookstore voucher in the amount of $400 was provided to each
eligible student, but due to recent statewide budget cuts to EOPS programs the vouchers have been reduced by 50% for the 2010/11 academic school year.
1. EOPS students are assigned a counselor who meets with the student at least twice a semester to: a. create or update the student education plan and
b. complete a term end contact.
2. $200-$250 book voucher developed in collaboration with the Chabot Bookstore distributed on the first day of class.
3. Collaboration with Learning Connection PATH Center to provide over and above tutorial services—EOPS funds the extra 1-2 hours of tutoring.
1B. On February 28 and 29, 2008, the EOPS program went through the Chancellor’s Office Student Services Program Review and Technical Assistance Site
Visit. Prior to the site visit, EOPS/CARE was required to submit a self evaluation. The Summary Report provided commendations and recommendations. The
report commends: 1. The classified staff for their outstanding efforts and 2. The coordinator for accepting the challenges to assume responsibilities as
coordinator and providing oversight of the program.
The report recommends: 1. The college update the EOPS/CARE Program Plan to accurately reflect the time assignment of the EOPS/CARE Director and that
the amount of district contribution reported at year end reflect this lower percentage; 2. that the program oversight, supervision, and budget issues be
reviewed and staff adjustments be made to provide additional appropriate management level personnel to supervise and enhance support program efforts,
as well as additional classified staff for accounting functions; 3.The EOPS program be included in college discussions for the use of Basic Skills funds; and 4.
The CARE program be evaluated for additional needs and services to support students with exceptional needs, over and above what is currently provided for
all EOPS students.
Chabot College Program Review
2. Student Learning Outcomes Inventory
a. What percentage of courses in your discipline have Student Learning Outcomes developed? 100%
b. How many Student Learning Outcomes are there on average per course? 2-3
c. What percentage of course SLOs in your discipline have been assessed? 40%
d. What percentage of courses in your discipline have had the assessments reflected upon, or discussed with colleagues, or discussed with the
college at large? 40%
e. Has your discipline determined any actions that might be taken as a result of this data, or insights?
EOPS/CARE (Special Programs) works in collaboration with General Counseling and PSCN Coordinator Sadie Ashraf to ensure that EOPS/TRIO PSCN 21
College Success and PSCN 23 EOPS College Readiness have current and relevant SLO’s for each course taught.
3. List your accomplishments. How do they relate to your program review, unit planning and SAO/SLO work? Please cite any relevant data
elements (e.g., efficiency, persistence, FT/PT faculty ratios, SAO/SLO assessment results, external accreditation demands, etc.).
Accomplishments
The EOPSprogram served 479 students:
1. 446 (93.1%) were provided counseling services.
2. 433 (90.8%) Student Education Plans were completed.
3. 446 (93.1%) students made a minimum of one contact.
4. 197 persisted from Spring to Fall semester.
5. 75 graduated from Chabot.
6. 40 students completed AA/AS degrees.
7. 45 transferred to four year Colleges or Universities
8. 7 students completed certificates of achievement or completion.
9. 27 completed PSCN 23 College Readiness
10. At the end of spring 2010, 333 (70%) students were on academic good standing, 44 (9%) on progress probation, and 82 (17%) on academic
probation. A total of 330 students (69%) maintained the minimum 2.00 cumulative GPA.—44 students of these students maintained a 3.5 or above
cumulative GPA, and 36 maintained a 3.25-3.49 cumulative GPA. Out of the 44, 6 students maintained a 4.00 cumulative GPA.
11. A total of 468 (97.5%) students received either book grants or bookstore vouchers in the maximum amount of $800.
12. 35 African American males in Striving Black Brothers Coalition (SBBC).
13. Art Barboza, founder of SBBC was nominated for and awarded the Shining Star award by the Mayor of Hayward for his retention efforts with African
American males at Chabot College.
Chabot College Program Review
100%
90%
Did Not Receive
Matriculation
80%
70%
Orientation
60%
50%
Assessment
40%
30%
Counseling
20%
10%
E.O.P.S.
0%
Fall 01/
Sp 02
Fall 02/
Sp 03
Fall 03/
Sp 04
Fall 04/
Sp 05
Fall 05/
Chart provided by Chabot Institutional Research Office
EOPS Works!
Sp 06
Chabot College Program Review
4. List your new and continuing unit goals. Based upon what you accomplished, do you have any changes you are making to your goals or
timeline? Please make any revisions to the timeline on the next page.
Continuing goals (if you did not do a unit plan, skip to the next box):
Goal
Goal
Goal
Goal
Goal
Goal
Goal
Goal
Goal
1:
2:
3:
4:
5:
6:
7:
8:
9:
Provide academic advising, career and personal counseling.
Offer Psychology Counseling 21 and 23 in collaboration with ASPIRE.
Provide a $200-250 book voucher each semester. (Amount may vary depending on allocation from the 2011/12 State EOPS budget)
Monitor student’s compliance in completing the 3 program contacts
Continue Striving Black Brothers Coalition and Mentor Among Us programs.
Collaborate with faculty in providing intervention services as listed on the semester progress reports
Develop a SBBC Break the Cycle Initiative in collaboration with other student services and community organizations.
Collaborate with PATH to provide over and above tutorial services.
Provide at least 1 multi-cultural activity each semester. (Depending on allocation from the 2011/12 State EOPS budget)
New goals:
Goal 1: Create a comprehensive lottery system that is fair and equitable in the process of accepting new students into EOPS, giving priority to foster care and
CARE eligible students.
Goal 2: Create an internal data base to see what the ethnic balance of the program currently is in an effort to ensure it closely reflects that of the college
student body.
Goal 3: Collaborate with other student services programs such as Daraja/Puente, Aspire, and Transfer, Employment, Career Services offering workshops and
campus tours to 4 year Colleges and Universities.
5. Discuss how these goals support the college Strategic Plan goals and/or strategies.
Continuing goals (if you did not do a unit plan, skip to the next box):
Goal 1: Provide academic advising, career and personal counseling—Student Success.
Goal 2: Offer Psychology Counseling 21 and 23 in collaboration with ASPIRE—Student Success.
Goal 3: Provide $200-250 bookstore voucher each semester—Student Success.
Goal 4: Monitor student’s compliance in completing the 3 program contacts—Student Success.
Goal 5: Continue Striving Black Brothers Coalition and Mentor Among Us programs. Student Success & Community Partnership.
Goal 6.Collaborate with faculty in providing intervention services as listed on the semester progress reports—Student Success & Community
Partnership.
Goal 7: Develop a SBBC Break the Cycle Initiative in collaboration with other student services and community organizations. Student Success, Community
Partnership and Awareness & Access.
Goal 8: Collaborate with PATH to provide over and above tutorial services—Student Success
Goal 9: Provide at least 1 multi-cultural activities each semester—Student Success & Community Partnership
New goals:
Goal 1: Create a comprehensive lottery system that is fair and equitable in the process of accepting new students into EOPS, giving priority to foster care and
CARE eligible students. Awareness & Access
Goal 2: Create an internal data base to see what the ethnic balance of the program currently is in an effort to ensure it closely reflects that of the college
Chabot College Program Review
student body. Awareness & Access
Goal 3: Collaborate with other student services programs such as Daraja/Puente, Aspire, and Transfer, Employment, Career Services offering workshops and
campus tours to 4 year Colleges and Universities- Student Success and Community Partnership.
6. Solution: Cut and paste your previous timeline and update the “Accomplished?” column, if necessary. Detail the plan for accomplish
your goals. If you are making revisions to your activities or timeline, please indicate that in the “Revised?” column.
Unit Action Plan Timeline
No.
Timeline
Milestone Activity
Person(s) Responsible
Accomplished?
Yes/No/
In Progress
Revised?
Yes / No
If yes, list
revision year
Do you need
additional funds
to support this
activity?
Yes/No
If, yes, what
type?**
Each student is assigned a counselor who manages a caseload.
The EOPS/CARE Academic Follow-up Report monitors the 3
program contacts.
Psychology Counseling 21 in collaboration with ASPIRE (TRIO)
will be offered fall/spring semesters and Psychology Counseling
23 each summer. (PSCN 23 has been canceled for Summer 2011
due to college budget constraints)
Each student will be provided a $200-250 book voucher
fall/spring semesters. (Amount may vary depending on allocation
from the 2011/12 State EOPS budget)
Jeanne Wilson,
In progress
Laura Alarcon, and
Michael Booker
Jeanne Wilson and In progress
Laura Alarcon
No
No
No
No
Art Barboza
In progress
No
No
2009-2012
Each student will be monitored to determine if s/he completed
the 3 program contacts.
Jeanne Wilson,
Michael Booker
In progress
No
No
2009-2012
Schedule weekly workshops /support groups for SBBC.
Jeanne Wilson, Art In progress
Barboza
No
No
1
2009-2012
2
2009-2012
3
2009-2012
4
5
Connect students with on-campus mentors.
6
2009-2012
Collaborate with faculty in providing intervention services as
listed on the semester progress report.
Jeanne Wilson,
Michael Booker
In progress
No
No
7
2009-2014
Collaborate with grant writer and foundation director in
identifying grant monies to expand current SBBC model.
Jeanne Wilson,
Art Barboza,
Yvonne WuCraig
No
No
Yes
Counselor
½ Daraja
Chabot College Program Review
No.
Timeline
Milestone Activity
Person(s) Responsible
Accomplished?
Yes/No/
In Progress
Revised?
Yes / No
If yes, list
revision year
Do you need
additional funds
to support this
activity?
Yes/No
If, yes, what
type?**
8
2009-2012
9
2009-2012
10
2009-2012
11
2009-2012
12
2009-2012
Collaborate with PATH to provide over and above tutorial
services.
Jeanne Wilson,
Michael Booker
In progress
No
Students will be provided an opportunity to attend multi-cultural
events in the Bay Area.
Post eligibility requirements and lottery guidelines on the EOPS
website. Hold an open/public drawing with Dean of Special
Program randomly selecting the numbers.
Create an internal data base to analyze what the ethnic balance
of the program currently is in an effort to ensure it closely
reflects that of the college student body.
Collaborate with other student services programs such as
Daraja/Puente, Aspire, and Transfer, Employment, Career
Services in offering workshops and campus tours to 4 year
Colleges and Universities.
EOPS Staff
In progress
No
No
Jeanne Wilson,
Laura Alaron
In progress
No
No
Jeanne Wilson,
Michael Booker
In progress
No
No
Coordinators
In progress
and/or
Counselors in all
listed programs
No
No
* Note: As you may be carrying over or planning new activities for this planning cycle, this column should list that all activities are “In Progress.”
** List types such as “equipment,” “supplies,” “staffing,” “contractual services,” etc…
No