Resource Request Forms
Revised 2/2/11
Unit Plan: Full-Time Faculty/Adjunct Staffing Request(s) [Acct. Category 1000]
Unit: EOPS
Division or Area to Which You Report: Special Programs and Services
Author(s) of this Unit Plan: Jeanne Wilson, Laura Alarcon, Michael Booker, Art Barboza, Sylvia Ramirez
Date: March 5, 2011
Audience: Faculty Prioritization Committee and Administration
Purpose: Providing explanation and justification for new and replacement positions for full-time faculty and adjuncts
Instructions: Please justify the need for your request. Be sure to include reference to Goals/Objectives from Part II, and Strategic Planning
Priorities. Please cite any evidence or data to support your request, including enrollment management data (EM Summary by Term) for the most
recent three years, student success data (EM Success report), and any other pertinent information. For EM data, go to http://help/EMC/ (from on
campus—college intranet). If you have not worked with EM data previously, seek assistance from your division dean or CEMC rep.
1. Number of new faculty requested in this discipline: ___1__ [Please list staffing request(s) on your Resource Request
spreadsheet.]
2. Rationale for your proposal. Please use the enrollment management data from your attachments (see #4) to support
your rationale. Additional data that will strengthen your rationale include FTES trends over the last 5 years,
persistence, FT/PT faculty ratios, SLO assessment results and external accreditation demands.
EOPS was granted a full-time counselor/instructor, tenure track position by the faculty prioritization committee with the
understanding that 50% of the position will be funded by college funds and the other 50% by EOPS/Categorical funds.
This position was to replace a tenured counselor who transitioned into the role of EOPS Coordinator to replace a faculty
member who took the SURP and retired after 25+ years of service in EOPS.
Once the budgetary climate is more fiscally sound this staffing request will be relevant and essential to developing and
sustaining a support program that will increase success for African American males.
If outside funding were successfully secured to develop a SBBC: Break the Cycle initiative, a full time
Counselor/Coordinator/Instructor position in conjunction with our “signature program” Daraja (which has been vacant for
Resource Request Forms
Revised 2/2/11
three years) would be a natural fit for each effort.
3. Statements about the alignment with the strategic plan and program review are required. Indicate here any
information from advisory committees or outside accreditation reviews that is pertinent to the proposal.
By reaching out to populations underrepresented in higher education we will raise awareness about access about opportunities in
community college. According to the Journal of Blacks in Higher Education, African-Americans at colleges and universities across
the nation have a 'very low' graduation rate of 44 percent. Despite the disparities in the graduation rates of Black males, there
are strides being made across the country to help them get into and stay in college.
In an effort to provide vision, leadership and innovation we are seeking to create a support program to increase persistence and
retention rates of underperforming students. African-American males face several challenges in achieving at the college level
including academic preparedness, commitment to educational goals, campus climate, mentors and financial aid. It is our hope
that a support program will increase student success.
4. Attachments:
 EM Summary by Term report for the appropriate discipline or cluster of disciplines.
 EM Success report for the appropriate discipline or cluster of disciplines.
Unit Plan: Classified Staffing Request(s) including Student Assistants [Acct. Category 2000]
Unit: EOPS
Division or Area to Which You Report: Special Programs and Services
Author(s) of this Unit Plan: Jeanne Wilson, Laura Alarcon, Michael Booker, Art Barboza, Sylvia Ramirez
Date: March 5, 2011
Audience: Administrative Staff
Purpose: Providing explanation and justification for new and replacement positions for full-time and part-time regular (permanent) classified
professional positions (New, augmented and replacement positions) AND student assistants (tutors, learning assistants, lab assistants,
supplemental instruction, etc.).
Instructions: Please justify the need for your request. Be sure to include reference to Goals/Objectives from Part II, and Strategic Planning
Priorities. Please cite any evidence or data to support your request. If this position is categorically funded, include and designate the
funding source of new categorically-funded position where continuation is contingent upon available funding.
Justifications should include rationale for requesting the position. Rationale should include specific reference to, where
necessary and appropriate. [Reminder, student assistants are not to replace Classified Professional staff.] Please
list staffing request(s) on your Resource Request spreadsheet.
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Data from student learning and service area outcomes
Connection to program review
Relationship to institutional priorities
Impact on enrollment and revenue
Safety
Mandates
Workload distribution (impact on other’s work)
1. Rationale for your proposal. Please include the rationale from your program review and unit plan. Rationale should
include things such as student learning and service area data and outcomes, difficulty in serving students, health and
safety concerns and/or any other information that speaks to the criteria listed previously.
N/A
2. Statements about the alignment with the strategic plan and program review are required. Indicate here any information
from advisory committees or outside accreditation reviews that is pertinent to the proposal.
Program Review: Enrollment Requests
Discipline:EOPS
Division or Area to Which You Report: Special Programs and Services
Author(s): Jeanne Wilson, Laura Alarcon, Michael Booker, Art Barboza, Sylvia Ramirez
Date: March 5, 2011
Audience: Budget, Deans, CEMC, PRBC
Purpose: To recommend changes in FTEF allocations for subsequent academic year and guide Deans and CEMC in the allocation of FTEF to units.
Instructions: In the area below, please list your requested changes in course offerings (with reference to corresponding change in FTEF) and provide your
rationale for these changes. Be sure to analyze enrollment trends and other relevant data (http://help/EMC/). Please seek your dean’s assistance as needed.
N/A
5
Program Review — Proposal for New Initiatives
Discipline: EOPS
Division or Area to Which You Report: Special Programs and Services
Name of Person Completing this Form: Jeanne Wilson
Date: March 5, 2011
Audience: Deans/Unit Administrators, PRBC, Foundation, Grants Committee, College Budget Committee
Purpose: A “New Initiative” is a new project or expansion of a current project that supports college goals. The project will require the support of additional
and/or outside funding. The information you provide will facilitate and focus the research and development process for finding outside funding.
Instructions: Please fill in the following information.
Educational Master Plan and/or Strategic Plan Goal/Objective Addressed:
1. Awareness and Access- Reach out to populations underrepresented in higher education.
2. Student Success—Support programs and initiatives that increase the success for all students in our diverse community.
3. Community Partnership—Initiate and expand partnerships among the college, businesses, and community organizations.
4. Vision, Leadership and Innovation-Create support program to increase persistence and retention rates of underperforming students.
Project Description:
The SBBC in collaboration with potential community partnerships will develop an extensive, comprehensive pilot program on violence education
and prevention.
Project Objective: (include goal & outcome from Part II of your Unit Plan for reference)
Develop a SBBC: Break the Cycle initiative in collaboration with other student services and community organizations.
The EOPS program is interested in developing a SBBC: Break the Cycle initiative for African American males. Approximately 35-45 students
participate in this group each year but because many of the students have challenging personal and academic obstacles, a more comprehensive
network of support services is pertinent to their educational success.
Expected Project Outcome:
The expected outcomes are:
1. Reduce incidences of violence and disciplinary actions among participants in SBBC at Chabot.
2. Improve retention and persistence rate of SBBC.
3. Develop leadership skills to facilitate events, talks, and discussions on campus and in the local community.
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4. SBBC members will persist in their education from fall to spring and increase their GPA.
Apply for outside funding.
Activity Plan to Accomplish the Objective:
ACTIVITY ACTIVITY (simple description)
NO.
Create an Advisory Committee of key players on the Chabot campus to assist in the
1.
development of a SBBC Break the Cycle Initiative program.
Hold SBBC: Break the Cycle focus groups to identify the special needs of these
2.
students.
Apply for outside funding.
3.
Estimated Resource Requirements:
ACTIVITY BUDGET CATEGORY AND
NO.
ACCOUNT NUMBER
1.
PERSON(S)
RESPONSIBLE
Art Barboza
Jeanne Wilson
Jeanne Wilson, Art
Barboza
Art Barboza, Yvonne WuCraig, Jeanne Wilson
TIMELINE (OR TARGET
COMPLETION DATE)
2011-2013
2011-2013
2011-2013
DESCRIPTION
COST
Personnel (staffing and benefits for
professional experts, reassigned time,
classified personnel).*
Student Assistant-Part time 20 hours per week
$2,200
Supplies
Marketing/Publications & Design (Brochures/fliers/newsletters etc..)
$1,000
Office supplies
Other
Website Design, life skills training
Total
$2,500
$5,700
Proposed personnel workload may be covered by:
X New Hires:
X
Faculty # of positions 1
X Classified staff
# of positions 1
X Reassigning existing employee(s) to the project; employee(s)' current workload will be:
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Covered by overload or part-time employee(s)
Covered by hiring temporary replacement(s)
Other, explain
At the end of the project period, the proposed project will:
Be completed (onetime only effort)
X
Require additional funding to continue and/or institutionalize the project (obtained by/from):
Will the proposed project require facility modifications, additional space, or program relocation?
X No
Yes, explain:
Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements?
X No
Yes, explain:
Do you know of any grant funding sources that would meet the needs of the proposed project?
No
X
Yes, list potential funding sources:
Kaiser Permanente Community Benefit Program
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Program Review: Request for Resources
Discipline: EOPS
Division or Area to Which You Report: Special Programs and Services
Author(s): Jeanne Wilson, Laura Alarcon, Michael Booker, Art Barboza, Sylvia Ramirez
Date: March 5, 2011
Audience: Budget, Deans
Purpose: To be read and responded to by Budget Committee.
Instructions: Please fill in the following as needed to justify your requests. Text boxes below will expand as you type. To list the items you are requesting,
please complete the accompanying Excel spreadsheets for the items you are requesting in the 4000, 5000, and 6000 account categories, as needed, along
with the justification for these requests below.
Equipment Requests [Acct. Category 6000]
Please note: Equipment requests are for equipment whose unit cost is over $200
Brief Title of Request (Project Name):
Building/Location:
Request Amount (include tax and shipping):
Description of the specific equipment or materials requested:
N/A
What educational programs or institutional purposes does this equipment support?
Briefly describe how your request relates specifically to meeting the Educational Master Plan and the Strategic Plan Goals and support the goals and
outcomes detailed in your Unit Action Plan (Part II, Section 2)?
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Why is this equipment necessary?
Immediate health, safety, or security issues
Increases enrollment
Prevents further deterioration of facilities
Replaces deteriorated equipment or facilities
Shows cost advantage due to rising prices
Provides visibility for the Bond Program
Briefly describe how the above criteria are satisfied:
N/A
What is the consequence of not funding the equipment?
What alternative approaches have been considered to meet programmatic demands for this equipment?
How many students will be impacted by the purchase of this equipment?
Do students use this equipment?
yes
no
Is this equipment a replacement?
yes
no
Staffing requirements for new equipment (number of staff, are they available, training, etc.):
Number of Staff
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Are they available
Will training be required?
yes
no
At whose cost?
What are the estimated ongoing costs (for maintenance, etc.)?
Are there potential utility costs/savings?
Is this request CTE (Career Technical Education) Eligible?
yes
no
Supplies & Services Augmentation Requests [Acct. Category 4000 and 5000]
Note: Augmentations are rarely funded and are based upon available funding.
Definition of Augmentation: A request for additional funds for your current allocated budget (the funds you actually received), over and above the
current amount.
Brief Title of Request (Project Name):
Last year’s 4000 category budget
Last year’s 5000 category budget
Please state why you are requesting these funds in addition to your current allocated budget (the funds you actually received). Why were the funds
previously allocated insufficient?
N/A
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