Program Review: Full-Time Faculty/Adjunct Staffing Request(s) [Acct. Category 1000]
Unit: Disabled Students Programs & Services (DSPS)
Division or Area to Which You Report: Special Programs
Author(s) of this Unit Plan: Kathleen R. Allen & DSPS staff
Date: March 11, 2011
Audience: Faculty Prioritization Committee and Administration
Purpose: Providing explanation and justification for new and replacement positions for full-time faculty and adjuncts
Instructions: Please justify the need for your request. Be sure to include reference to Goals/Objectives from Part II, and Strategic Planning Priorities. Please
cite any evidence or data to support your request, including enrollment management data (EM Summary by Term) for the most recent three years, student
success data (EM Success report), and any other pertinent information. For EM data, go to http://help/EMC/ (from on campus—college intranet). If you have
not worked with EM data previously, seek assistance from your division dean or CEMC rep.
1. Number of new faculty requested in this discipline: 3
2. Rationale for your proposal. Include such things as enrollment, persistence, FT/PT faculty ratios, SLO assessment results, external
accreditation demands, etc. Anything that led you to request this position should be included.
Priority # 2-Adaptive Physical Education Instructor. Currently DSPS offers 3 Adaptive Physical Education (APE) courses each
semester and 1 course in the summer. We have filled these courses each semester. Our current APE courses are taught by a 30%
DSPS instructor. With this limited schedule we are unable to increase our APE course offerings. Students have expressed a need for
and a wish for Chabot College to offer adaptive swimming, wheel chair basketball, etc. Our students would benefit from a .5 unit
course that would allow the instructor to evaluate the student’s physical limitations and set goals for the student to work on to improve
their strength and flexibility. This would support the student in determining their progress. It is essential that the APE instructor visit
community agencies that offer programs to persons with physical disabilities in order for Chabot College to meet the personal
enrichment of persons in the community.
Priority #2-Assistive Technology Instructor: In December, 2009 the DSPS Assistive Technology Instructor retired. We offer CAS 100
“Adaptive Keyboarding”, CAS 101 “Adaptive Word Processing” since 1990 and 1992. These courses have been consistently filled
100%. After completing these courses DSPS students have gone on to complete their AA, AS Degrees and Certificates in Computer
Application Systems. Our DSPS CAS 102”Assistive Technology” and CAS 103 “Adapted Lab” provide our students with the needed
instruction in Kurzweil 1000/3000 (scan/read), Dragon Premium (speech recognition) and SuperNova (screen reader software
programs). These courses have also filled over 100%. Learning these assistive technology software programs directly support students
with disabilities with achieving their education goals. This position is essential by keeping up with the current trends in assistive
technology instruction.
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Priority #3-Learning Disability Specialist: In order to serve the needs of our evening students with learning disabilities, it is necessary
to hire a full time Learning Disability Specialist. We do not offer an English 117, 118A, 118B or 120 in the late afternoon or evening.
Many evening students have difficulty passing English 101A without the needed basic skill foundations offered in the DSPS Learning
Skills courses. During the Fall and Spring we offer 29 sections of Learning Skills courses. All of these courses are filled 100%. With
our 2 full time Learning Disability Specialists, it is difficult to enhance our Learning Skills offerings to meet the changing needs of our
students and increase the unit value of English 116 “Diagnostic Clinic” which is greatly needed.
3. Statements about the alignment with the strategic plan and program review are required. Indicate here any information from
advisory committees or outside accreditation reviews that is pertinent to the proposal.
The hiring of the adaptive physical education instructor was strongly recommended in the California Community College DSPS
Chancellor’s Program Review. Filling these positions would increase the retention rate of our students with disabilities in our DSPS
classes. Also, this would support our students with disabilities achieve their academic goals by obtaining AA/AS degree, transfer,
certificates, etc.
4. Attachments:
 EM Summary by Term report for the appropriate discipline or cluster of disciplines.
 EM Success report for the appropriate discipline or cluster of disciplines.
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Program Review: Classified Staffing Request(s) [Acct. Category 2000]
Unit: Disabled Student Programs & Services
Division or Area to Which You Report: Special Programs
Author(s) of this Unit Plan: Kathleen R. Allen & Dean, Gerald Shimada
Date: March 11, 2011
Audience: Administrative Staff
Purpose: Providing explanation and justification for new and replacement positions for full-time and part-time regular (permanent) classified positions (New,
augmented and replacement positions)
Instructions: Please justify the need for your request. Be sure to include reference to Goals/Objectives from Part II, and Strategic Planning Priorities. Please
cite any evidence or data to support your request. If this position is categorically funded, include and designate the funding source of new categoricallyfunded position where continuation is contingent upon available funding.
Justifications should include rationale for requesting the position. Rationale should include specific reference to, where necessary and
appropriate:
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Data from student learning and service area outcomes
Connection to program review
Relationship to institutional priorities
Impact on enrollment and revenue
Safety
Mandates
Workload distribution (impact on other’s work)
1. Rationale for your proposal. Please include the rationale from your program review and unit plan. Rationale should include things
such as student learning and service area data and outcomes, difficulty in serving students, health and safety concerns and/or any
other information that speaks to the criteria listed previously.
Priority #1-Alternate Media Technology Specialist: This position is crucial to the academic success of DSPS students. Their role is to
provide legally mandated accommodations (i.e., Braille, tactile-graphics, enlarged print, closed-captioning, E-text, web accessibility,
etc.). Without this position we could find ourselves out of ADA 504 and Title V compliance.
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Priority #2- 1 Full time or 2 part time instructional computer lab specialist:
The DSRC computer lab is the only lab on campus that does not have an Instructional Assistant to assist students as they use the
computers in the DSRC, support the Assistive Technology Instructor, maintain the computers, install software and supervise student
assistant working in the lab. Currently the DSRC staff has had to rely heavily on IT limited staff to maintain, trouble shoot, upgrade
and install software. The Assistive Technology Instructor teaches only 50% of her load in bldg. 2400 this means that there are hours
when the students’ assistants are assisting students alone. While the Assistive Technology Instructor is teaching, she is interrupted by
the need to trouble shoot a problem or contact ITS. It is essential that DSPS Learning Skills classes have Assistive Technology
available to them in the classrooms they recently moved into, but without an IA this is very difficult to maintain. The Counselor
Assistant II staff and the Alternate Media Technology Specialist are constantly being taken away from their job responsibilities when
there is a problem in the Hi-Tech Lab. This disrupts the delivery of academic accommodations to students with disabilities.
Priority # 2: DSRC office manager: This position was opened with the retirement of a staff member. This position is crucial to ensure
the day-to-day operations of the Center. This person tracks verification which is critical to our budget, they manage student folders,
and our book loan program. They support the counselors with the scheduling of their appointments. This person also inputs the student
data which is forwarded to the Chancellor's Office for the DSPS end of the year report.
Priority #3-Learning Skills Instructional Assistant II: 1 Full time learning skills later afternoon and evening instructional assistant:
To meet the needs of our learning disabled evening students it is necessary to hire and provide stable support to an evening Learning
Skills Instructor. English 116 requires that an Instructional Assistant administers many of the assessment tools to the students as the
Instructor is administering the assessment instruments that are required to be administered individually. The IA assists with inputting
much of the scores in order for the Instructor to have all materials ready and available to complete the evaluation to determine
eligibility for learning disabilities services. The reading, writing and mathematics curriculum offered in English 118A, 118B and 119
is extremely individualized to meet the needs of students. It is essential for the success of the student and the support of the Instructor
that there be a permanent IA in the evening to meet this need.
Priority #1-Student Assistants: To rehire student assistants as receptionists, high-tech lab assistants, and support service assistants. It
has been our philosophy to hire students with disabilities in the DSPS program areas in order to fulfill needed work experience. These
students become role models for our new incoming students.
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2. Statements about the alignment with the strategic plan and program review are required. Indicate here any information from
advisory committees or outside accreditation reviews that is pertinent to the proposal.
The Alternate Media Technology Specialist is directly related to the academic success of students with disabilities. It is important that
the students receive their alternate media materials in a efficient manner to ensure academic success. This individual supports the
college by putting in alternate formats any published college materials, as well as videos. This position is critical for the college to
maintain ADA, 504/Title V compliance. This assists our students with disabilities to achieve their academic goals, earning certificates,
AA/AS degree and transfer to a 4-year institution, etc.
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Program Review: Enrollment Requests
Unit: Disabled Student Programs & Services
Division or Area to Which You Report: Special Programs
Author(s) of this Unit Plan: Kathleen R. Allen & Dean, Gerald Shimada
Date: March 11, 2011
Audience: Budget, Deans, CEMC, PRBC
Purpose: To recommend changes in FTEF allocations for subsequent academic year and guide Deans and CEMC in the allocation of FTEF to units.
Instructions: In the area below, please list your requested changes in course offerings (with reference to corresponding change in FTEF) and provide your
rationale for these changes. Be sure to analyze enrollment trends and other relevant data (http://help/EMC/). Please seek your dean’s assistance as needed.
To reinstate English 116-E72 in the Spring semester. Without this course, evening students are unable to be accessed to determine
eligibility for Learning Disability services available through the DSPS until Fall semester. As a result, this jeopardizes their
academic success because they cannot receive accommodations without the assessment.
English 116 “Learning Skills – Diagnostic Clinic” (1 unit 1.75 FTEF). It is necessary for the 1 hour lecture, 1 hour lab for English
116 be revised and presented to the Curriculum Committee in order for the unit value to meet the required curriculum of the course.
Since this course was developed, the DSPS of the California Community Chancellor’s Office has made changes in the assessment
tool used in the evaluation to determine eligibility for learning disability services. More assessment tools are required to determine
a comprehensive assessment. As a result the unit value no longer meets this requirement.
Implement a 3-unit Cognitive Learning course. With this course we can assist students with Acquired Brain Injury (Wounded
Warriors/disabled veterans) and the students with severe learning disabilities. This course would train individuals to strengthen
memory retention/comprehension issues.
Implement an English 119A/B course. All sections of English 119 are filled over 100% capacity thus many students are turned
away. Implementing an English 119A and B, the curriculum would be offered over two semesters, reducing the number of times
the student would repeat the course.
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Program Review — Proposal for New Initiatives
Unit: DSPS
Division or Area to Which You Report: Special Programs
Name of Person Completing this Form: Kathleen R. Allen and Dean, Gerald Shimada
Date: March 11, 2011
Audience: Deans/Unit Administrators, PRBC, Foundation, Grants Committee, College Budget Committee
Purpose: A “New Initiative” is a new project or expansion of a current project that supports college goals. The project will require the support of additional
and/or outside funding. The information you provide will facilitate and focus the research and development process for finding outside funding.
Instructions: Please fill in the following information.
Educational Master Plan and/or Strategic Plan Goal/Objective Addressed:
Providing students with disabilities with alternate media materials and assistive technology accommodations, thereby supporting
students to achieve their educational goals of earning AA/AS Degrees, Certificates, and transferring to 4-year colleges.
Project Description:
With the alternate media equipment it will allow DSPS to produce alternate materials in an efficient manner without having to
outsource two other agencies, which is time consuming and costly.
The DSRC critically requires an additional dedicated area specifically used for testing, with 15-20 work stations equipped with
computer software and hardware installed with assistive technology. In order to serve our students with their increasing requests for
use of Kurzweil 3000, 1000, Dragon Premium and SuperNova during their tests, more testing space and more computer stations are
imperative. We have long out grown our Testing Lab with room for 8 students which includes 3 computer stations. Due to the limited
testing space with assistive technology, it is necessary for students to be tested in our small High Tech Center and in the DSRC
general area. Both of these areas are not ADA compliant because they are not distraction free environments since classes are in
session at the same time. Each semester the DSRC provides alternative testing for over 900 tests with more students requesting the
use of assistive technology.
Dolphin Hands Free is a screen reader that interfaces with Dragon Premium. This allows visually impaired students that have physical
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limitations involving their arms or hands use computers to successfully complete their course work. We currently have an increasing
number of students making requests for this software.
Project Objective: (include goal & outcome from Part II of your Unit Plan for reference)
To provide students with disabilities, especially students with learning disabilities a more comprehensive and stronger
foundation in reading, writing and mathematics with the use of Assistive technology.
The students with disabilities will be more successful in their courses by receiving the necessary course materials in alternate
media format to meet their individual needs.
Expected Project Outcome:
More DSPS students will achieve their educational goals by earning AA/AS Degrees, Certificates, and transferring to 4-year
colleges.
Increase the number of students using support services and encourage students with a disability to become independent and
assertive participants in their own educational process.
Increase the success and persistence rates from Basic Skills English (English 117, 118A/B, 119, 120, and 121), CAS (100, 101,
102 and 103), to college level Language Arts, Computer Application Systems and Mathematic courses for students with
documented disabilities.
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Activity Plan to Accomplish the Objective:
ACTIVITY ACTIVITY (simple description)
NO.
A. Enhance testing lab and technology by 15 – 20 work stations
B. Purchase Dolphin Guide Hands Free
Estimated Resource Requirements:
ACTIVITY BUDGET CATEGORY AND
NO.
ACCOUNT NUMBER
PERSON(S)
RESPONSIBLE
TIMELINE (OR TARGET
COMPLETION DATE)
DSPS Staff
DSPS Staff
2011
2011
DESCRIPTION
COST
Personnel (staffing and benefits for
professional experts, reassigned time,
classified personnel).*
To oversee alternate technology media production materials for
students with disabilities.
TBD
1 full-time or 2 half-time
Instructional computer lab
specialist
To oversee the technology in the testing area, high-tech center, and
DSRC.
1 full-time alternate media
technology specialist
Supplies
Computer hardware and software
20 computers w/min. 4GB RAM(ITS depending on current rate)
Kurzweil 1000/3000 ($1300 each = $26,000 total)
Dragon Premium ($199.99 each= $3,999.80 total)
Total = $29,999.80 plus the cost of the computers
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See cost under
description
5 Dolphin guide hands free ($795 each = $3,975 total)
15-20 computer stations = Cost TBD
8 scanners = Cost TBD
2 printers = Cost TBD
Other
Total
Proposed personnel workload may be covered by:
New Hires:
X Faculty # of positions = 3
X Classified staff
# of positions = 4
Reassigning existing employee(s) to the project; employee(s)' current workload will be:
Covered by overload or part-time employee(s)
Covered by hiring temporary replacement(s)
Other, explain
At the end of the project period, the proposed project will:
Be completed (onetime only effort)
X Require additional funding to continue and/or institutionalize the project (obtained by/from):
Will the proposed project require facility modifications, additional space, or program relocation?
No
X Yes, explain: An increase to the DSRC testing lab
Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements?
No
X Yes, explain: The testing lab project would require subcontractors
Do you know of any grant funding sources that would meet the needs of the proposed project? No
No
Yes, list potential funding sources:
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Program Review: Request for Resources
Unit: Disabled Student Programs & Services
Division or Area to Which You Report: Special Programs
Author(s) of this Unit Plan: Kathleen R. Allen & Dean, Gerald Shimada
Date: March 11, 2011
Audience: Budget, Deans
Purpose: To be read and responded to by Budget Committee.
Instructions: Please fill in the following as needed to justify your requests. Text boxes below will expand as you type. To list the items you are requesting,
please complete the accompanying Excel spreadsheets for the items you are requesting in the 4000, 5000, and 6000 account categories, as needed, along
with the justification for these requests below.
Equipment Requests [Acct. Category 6000]
Please note: Equipment requests are for equipment whose unit cost is over $200
Brief Title of Request (Project Name): Alternate Media Production & Enhanced DSRC Testing Lab
Building/Location: 2400
Request Amount (include tax and shipping): To be determined
Description of the specific equipment or materials requested:
1. New scanner
Canon DR-9080C color duplex scanner ($9,000 including tax & shipping)
(link to amazon.com)
http://www.amazon.com/gp/product/B00012ORGA/sr=11/qid=1299182771/ref=olp_product_details?ie=UTF8&me=&qid=1299182771&sr=1-1&seller=
-- or -Overhead Camera-driven book scanner ($20,000 including tax & shipping)
http://www.atiz.com/usstore/
2. Updated OmniPage Software (OmniPage,17 Professional- $280, including tax & shipping)
http://www.amazon.com/Nuance-Communications-Inc-E709A-G00-17-012
Professional/dp/B0027ERW6C/ref=sr_1_1?s=software&ie=UTF8&qid=1299185828&sr=1-1
3. Stronger production PC for running everything ($2,200, including tax & shipping)
4. Tiger tactile Braille embosser (Premier 80- $11,200, including tax & shipping)
http://www.viewplus.com/products/braille-printers/premier-braille-printers/
5. Guillotine for books ($260, including tax & shipping)
http://www.thelashop.com/product.php?productid=408
6. Scientific Notebook ($200, including tax & shipping)
http://www.mackichan.com/index.html?products/snb.html~mainFrame
7. Comb binder ($280, including tax & shipping)
http://www.mybinding.com/.sc/ms/dd/ee/60599/Titan-Comb-Heavy-Duty-Manual-Comb-Binding-MachineUsed?utm_medium=shoppingengine&utm_source=googlebase&cvsfa=693&cvsfe=2&cvsfhu=706e2d3332303630353939
8. 20 computers w/min. 4GB RAM (ITS depending on current rate)
9. 20 Kurzweil 1000/3000 ($1300 each = $28,585 total, including tax & shipping)
http://www.cambiumlearning.com
10. 20 Dragon Premium 11 ($199.99 each= $5,389.78 total, including tax & shipping)
http://www.nuance.com
11. 5 Dolphin guide hands free ($795 each = $4,412.56 total, including tax & shipping)
12. 15-20 computer stations = Cost TBD
13. 8 scanners = Cost TBD
14. 2 printers = Cost TBD
10 user site license Kurzweil Read Only ($800 each = $8,000 total)
10 user site license Dragon Premium ($199.99 each = $1,999.90 total)
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Total = $9, 999.90
-- Modular shelving for back desk
-- Higher-end mouse with more (programmable) buttons
The DSRC critically requires an additional dedicated area specifically used for testing, with 15-20 work stations equipped
with computer software and hardware installed with assistive technology. In order to serve our students with their
increasing requests for use of Kurzweil 3000,1000, Dragon Premium and SuperNova during their tests, more testing space
and more computer stations are imperative. We have long out grown our Testing Lab with room for 8 students which
includes 3 computer stations. Due to the limited testing space with assistive technology, it is necessary for students to be
tested in our small High Tech Center and in the DSRC general area. Both of these areas are not ADA compliant because
they are not distraction free environments since classes are in session at the same time. Each semester the DSRC provides
alternative testing for over 900 tests with more students requesting the use of assistive technology.
Dolphin Hands Free is a screen reader that interfaces with Dragon Premium. This allows visually impaired students that
have physical limitations involving their arms or hands use computers to successfully complete their course work. We
currently have an increasing number of students making requests for this software.
What educational programs or institutional purposes does this equipment support?
To provide students with disabilities, especially students with learning disabilities a more comprehensive and stronger
foundation in reading, writing and mathematics with the use of Assistive technology.
Briefly describe how your request relates specifically to meeting the Educational Master Plan and the Strategic Plan Goals and support the goals and
outcomes detailed in your Unit Action Plan (Part II, Section 2)?
More DSPS students will achieve their educational goals by earning AA/AS Degrees, Certificates, and transferring to 4year colleges.
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Increase the number of students using support services and encourage students with a disability to become independent and
assertive participants in their own educational process.
Increase the success and persistence rates from Basic Skills English (English 117, 118A/B, 119, 120, and 121), CAS (100,
101, 102 and 103), to college level Language Arts, Computer Application Systems and Mathematic courses for students
with documented disabilities.
Why is this equipment necessary?
X Immediate health, safety, or security issues
Increases enrollment
X Prevents further deterioration of facilities
Replaces deteriorated equipment or facilities
X Shows cost advantage due to rising prices
Provides visibility for the Bond Program
Briefly describe how the above criteria are satisfied:
This criteria is satisfied by increasing space available for alternate testing and will ensure student safety. By constantly
moving testing stations to accommodate more students, the area is becoming damaged. With the purchase of alternate
media production materials, we can produce more materials in house rather than outsourcing materials, which can result in
high costs.
What is the consequence of not funding the equipment?
The alternate media production would not be produced efficiently, which can result in possible legal consequences. If the
current testing lab is not increased, more students will be tested in our general area and high-tech lab where there are
multiple distractions and thus, out of ADA compliance.
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What alternative approaches have been considered to meet programmatic demands for this equipment?
There are no other options for alternative approaches. At this time, we continue to outsource and do what we can with what
space we have.
How many students will be impacted by the purchase of this equipment? The DSRC currently serves 997 unduplicated students with disabilities and
incoming high school graduates.
Do students use this equipment?
X yes
no
Is this equipment a replacement?
X yes
no
Staffing requirements for new equipment (number of staff, are they available, training, etc.):
Number of Staff ? 3
Are they available? Yes
Will training be required?
yes
X no
At whose cost? N/A
To hire a full-time alternate media specialist with training.
What are the estimated ongoing costs (for maintenance, etc.)? None
Are there potential utility costs/savings? Savings by no longer outsourcing materials.
Is this request CTE (Career Technical Education) Eligible? X yes, possibly
no
Supplies & Services Augmentation Requests [Acct. Category 4000 and 5000]
Note: Augmentations are rarely funded and are based upon available funding.
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Definition of Augmentation: A request for additional funds for your current allocated budget (the funds you actually received), over and above the
current amount.
Brief Title of Request (Project Name):
Last year’s 4000 category budget
Last year’s 5000 category budget
Please state why you are requesting these funds in addition to your current allocated budget (the funds you actually received). Why were the funds
previously allocated insufficient?
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