KUB Digital Signage Use Policy Digital signage in the Kehr Union Building may be used solely for the purposes of: 1. informing KUB users of reservation and location information for events scheduled in the KUB, 2. promoting events that occur within or are hosted by the KUB, Program Board and CGA 3. Informing building users of emergency or important campus-wide messages from University leadership. Promotion of events in the KUB using digital signage is permitted: 1. If a reservation is hosted by the KUB and takes place inside the KUB (this includes the amphitheater and patio). 2. If a reservation’s status is shown as CONFIRMED through the Kehr Union Building’s EMS scheduling system. 3. Only by the contact person(s) for the event. Promotion of events in the KUB using digital signage will be posted only if the contact person(s) for the event submits promotional material(s) or promotional information to either Kristi Getty ([email protected]), KUB Scheduling Coordinator, or to Ken Dunlap ([email protected]), KUB Media Services Coordinator. There are two ways that event promotion materials can be created. 1. By the event’s group or contact person. This option allows the event coordinators to customize the promotional image, flier, or video. 2. By the KUB digital signage administrator using language supplied by the contact person. Submission of promotional information must be in text format and must include the EXACT language to be used. The language will be overlaid onto a standard background image (similar to a Microsoft PowerPoint slide). The digital signage administrator will not synthesize customized event promotions. Basic Information that should be included in the event promotion is the date; time, cost, and location of the event as well as any requirements for entry (e.g. ID required, students only, age requirements, etc.). Promotional materials must be submitted in digital format only. Physical or printed promotional materials will not be accepted because these materials would need to be scanned into digital/electronic format. Only three out of four KUB digital signage monitors display both visual and audio contexts. Audio is disabled on the digital signage monitor located in the Fireside Lounge in order to provide a quieter study/working environment for students. Promotional materials recommendations and guidelines. Must be in digital format. Suggested full-screen dimensions are 960px by 720px (width by height in pixels). Accepted image file formats: .jpg, .gif, .tif and.pdf. Flash (video) file. Must not exceed 2 minutes in length. Video (formats supported by Windows Media Player or QuickTime player). Must not exceed 2 minutes in length. Once materials are uploaded to digital signage, the contact person may submit changes only once. Approved by Kehr Union Governing Board on 11/30/12. Approved by Community Government Association on 2/4/13. All media must adhere to Bloomsburg University policies and to Federal and State copyright laws. Digital information may not contain any of the following: references to drugs and alcohol, illegal activity, profanity, nudity, violent images, inappropriate language, or any other item which would be in violation of the Student Code of Conduct found in The Pilot student handbook. The Student Activities office, the Office of Student Affairs and the KUB Governing Board reserve the right to deny the use of promotional materials posted to the Digital Signage based on any of the above fore mentioned. Approved by Kehr Union Governing Board on 11/30/12. Approved by Community Government Association on 2/4/13.