AGENDA   ITEM:   B3
MEETING:   RSSB   Board   Meeting
DATE:     14   January   2016
SUBJECT:   Rail   Health   and   Safety   Strategy
SPONSOR:   Chris   Fenton
AUTHOR:   John   Abbott
1.
Purpose
2.
The   purpose   of   this   paper   is   to:

Update   the   board   on   the   progress   of   the   Rail   Health   and   Safety   Strategy   project

Seek   board   APPROVAL   for   the   content   of   the   strategy;   “Leading   health   and   safety   on
Britain’s   railway   –   A   strategy   for   working   together”   and   commence   duty   holder   endorsement   and;

DISCUSS   the   objectives,   launch   plan   and   adoption   of   the   strategy,   NOTING   the   role
Progress
to   be   played   by   individual   board   members.
since   last   board   meeting
2.1
Since   the   November   board   meeting   the   following   has   been   achieved:   a.
All   final   comments   have   been   reviewed   and   relevant   changes   made.
b.
Legal   reviews   of   the   final   draft   has   been   undertaken   by   Burgess   Salmon   (Chris   Jackson)   and   by   the   Network   Rail   Company   Lawyer   (Richard   Smith).
They   were   asked   in   particular   to   consider   whether   any   content   would   present   a   “hostage   to   fortune”   in   terms   of   the   law   and   whether   any   language   was   inappropriate   (specifically   in   relation   to   co ‐ operation).
The   lawyers   have   confirmed   that   the   document   is   measured   and   considered,   there   are   no   legal   compliance   issues   but   Burgess   Salmon   did   identify   that   a   number   of   the   12   risk   areas   (e.g.
road   driving   risk,   health   and   wellbeing)   are   not   entirely   within   the   gift   of   employers   to   control.
Therefore   they   recommended   acknowledging   this   issue   through   suitable   revision   of   the   document   and   this   has   been   undertaken   in   Section   2.
A   number   of   more   detailed   comments   have   also   been   addressed.
c.
A   session   held   with   representatives   of   the   Rail   Supply   Group   to   arrange   recognition   and   alignment   with   their   new   sector   strategy   due   to   be   launched   on   1   February   2016.
d.
Considerable   work   has   been   undertaken   on   the   final   visual   look   and   feel   of   the   document.
e.
A   final   readability   and   proof   edit   has   been   completed.
2.2
The   final   version   of   the   strategy   is   attached   to   this   paper   as   pdf   file   and   a   hardcopy   will   be   provided   at   the   meeting.
The   board   is   now   invited   to   APPROVE   the   strategy.
The   board   are   reminded   that   the   purpose,   leadership   commitments   and   basic   content   has   already   been   endorsed   by   the   Industry   Safety   Meeting   and   its   April   and   October   meetings.
2.3
The   Rail   Delivery   Group   (RDG)   meeting   of   22   December   2015   noted   progress   with   the   strategy
and   plan   to   engage   and   launch   in   2016.
The   also   agreed   to   discontinue   their   health   and   safety   workstream   on   the   basis   of   the   new   strategy   and   recognition   of   the   role   of   the   RSSB   board.
RSSB   Board   Meeting   Final:   14   January   2016     Page   1   of   3

AGENDA   ITEM:   B3
3.
Engagement,   communications   and   launch   plan
3.1
The   new   strategy   will   become   one   of   the   cornerstone   strategies   for   the   railway   and   will   also   focus   the   activity   of   RSSB.
Having   secured   agreement   as   to   the   need,   purpose   and   basic   content   of   the   strategy   through   extensive   collaboration,   the   conditions   now   need   to   be   created   for   successful   adoption   through   an   engagement   and   communications   plan   with   the   objectives   defined   as   follows:   a.
Secure   active   leadership   endorsement   in   all   rail   companies   b.
Create   alignment   between   each   company   and   the   relevant   components   of   the   strategy    c.
Inform   the   objectives   and   priorities   of   cross ‐ industry   collaborative   health   and   safety   groups   d.
Inform   the   content   of   the   CP6   business   plan
e.
Deliver   a   step   change   understanding   in   how   health   and   safety   is   managed   on   Britain’s   railway   including   how   the   duty   to   cooperate   is   discharged.
3.2
The   target   audience   has   been   identified   and   segmented   as   follows:
DUTY   HOLDERS

Leaders

Health   &   Safety
Professionals

Line   Managers
COLLABORATIVE   GROUPS

National   sector   and   regional   groups
OWNING   GROUPS

Rail   Executives
RSSB

All   Staff
KEY   PLAYERS

TfL,   BTP,   Trade
Unions
STAKEHOLDERS

ORR,
RSG
DfT,   TS,   RDG,
3.3
A   staged   approach   is   planned   to   engage   the   target   audience   as   below:
Stage   1  ‐  Secure   leadership   endorsement   in   each   duty   holder
Stage   2  ‐
Stage   3  ‐
Stage   4  ‐
Stage   5  ‐
Stage   6  ‐
Stage   7  ‐
Work   with   individual   duty   holders   to   develop   understanding   and   alignment
Work   with   all   relevant   cross ‐ industry   collaborative   groups   to   drive   the   objectives   and   priorities.
This   may   require   revisions   to   their   Terms   of
Reference
Internal   RSSB   understanding   and   alignment
Launch   event   and   communications   plan   and   material
Roll   out   rail   health   and   safety   story   resource
Champion,   promote   and   report
RSSB   Board   Meeting   Final:   14   January   2016     Page   2   of   3

AGENDA   ITEM:   B3
3.4
The   level   1   communications   plan   to   deliver   each   stage   attached   in   Annex   A   and   a   more   detailed   delivery   plan   is   now   under   development.
In   support   of   Stage   1   (duty   holder   leadership   endorsement),   relevant   RSSB   board   members   have   agreed   to   engage   their   constituents.
Arrangements   have   already   been   agreed   with   Freight   (Geoff),   Infrastructure
Contractors   (Paul),   Network   Rail   (Graham)   and   dialogue   is   about   to   commence   concerning   the   passenger   train   operators,   rolling   stock   leasing   companies   and   suppliers.
Meetings   have   also   been   arranged   with   Department   for   Transport   and   Office   of   Rail   and   Road   to   progress.
3.5
RSSB   resources   and   budget   for   Stages   1   to   5   plus   Stage   6   are   to   be   included   in   2016 ‐ 17   business   plan.
4.
April   Industry   Health   and   Safety   Meeting   (IHSM)
4.1
Following   the   securing   of   leadership   endorsement   (Stage   1),   it   is   planned   to   formally   launch   the   new   strategy   in   April   at   the   next   IHSM.
This   meeting   will   feature   contributions   from   each   industry   sector   and   collaborative   groups   on   how   they   intend   to   move   ahead   with   implementation   of   the   strategy   and   what   help   they   might   need.
This   will   be   followed   by   a
5.
series   of   presentations   at   various   events   (starting   with   Rail   Safety   Summit   in   May)   and   a   range   of   communications.
Recommendations
The   RSSB   board   is   requested   to:
5.1
NOTE   the   progress   of   the   Rail   Health   and   Safety   Strategy   project
5.2
APPROVE   the   content   of   the   strategy;   “Leading   health   and   safety   on   Britain’s   railway   –   A   strategy   for   working   together”   and   commence   duty   holder   endorsement
5.3
DISCUSS   the   objectives,   launch   plan   and   adoption   of   the   strategy,   NOTING   the   role   to   be   played   by   individual   board   members.
RSSB   Board   Meeting   Final:   14   January   2016     Page   3   of   3

ANNEX A
2016 Health And Saftey Communication Plan Overview
AGENDA ITEM: B3
ID Task Name
1
Stage 1 ‐ Secure Leadership
Endorsement in each Duty Holder
2
3
Stage 2 ‐ Work with Individual Duty
Holders to Develop Understanding and
Alignment
Stage 3 ‐ Work with all Relevant Cross
Industry Colaborative Groups to Drive the Objectives and Priorities. Including
Revisions to ToR
4
Stage 4 ‐ Internal RSSB Understanding and Alignment
Jan 2016 Feb 2016 Mar 2016 Apr 2016 May 2016 Jun 2016 Jul 2016 Aug 2016 Sep 2016 Oct 2016 Nov 2016 Dec 2016 Jan 2017
17/1 24/1 31/1 7/2 14/2 21/2 28/2 6/3 13/3 20/3 27/3 3/4 10/4 17/4 24/4 1/5 8/5 15/5 22/5 29/5 5/6 12/6 19/6 26/6 3/7 10/7 17/7 24/7 31/7 7/8 14/8 21/8 28/8 4/9 11/9 18/9 25/9 2/10 9/10 16/10 23/10 30/10 6/11 13/11 20/11 27/11 4/12 11/12 18/12 25/12 1/1 8/1
5
Stage 5 ‐ Launch Event and
Communications Plan Material
6
Stage 6 ‐ Roll out Health and Safety
Story resource
7
Stage 7 ‐ Champion, Promote and
Report (Ongoing Activity)
RSSB Board Meeting Final: 14 January 2016 Page 1 of 1