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PURCHASING CARD
UPDATE
October 7, 2010
Monthly Statement Information
The Purchasing Card statement should close on the 5th of the month or
the next business day if the 5th falls on a weekend. Be guided by the
schedule on the right.
If there are budget errors, the cardholder and / or reconciler will receive
an email notifying them of which FOAP and expense did not upload. If
the situation is not resolved within 3 business days, the P-Card Section
Manager will contact the cardholder’s supervisor for resolution.
***Mark your Calendar – October 22, 2010***
Procurement Services Forum - AGRI 214 - 3:00 – 4:00
Take advantage of this opportunity to ask questions of the
Procurement Services staff
Memberships – OP 72.16
Before you use your p-card to pay for memberships, be sure to review
OP 72.16. Memberships are only allowed for business purposes and no
social memberships will be approved. The membership must be in the
name of the State or University.
You will need to verify that the organization is on the approved list at:
http://www.depts.ttu.edu/procurement/
Once you have verified the organization, print the screen showing the
organization and attach it to your p-card allocation log.
For the most current restricted purchase list, please go to:
http://www.depts.ttu.edu/procurement/ttusers/
October, 2010
Billing Cycle
Allocations for transactions
9/7/10 through 10/5/10 will
need to be entered in
Pathway Net and submitted
to P-Card Services by
5:00pm, Monday,
Oct. 11th
You should work on your
allocations throughout the
month and not wait for the
statement date.
Please do not make any
changes to the 10/5
statement in Pathway Net
after the deadline. The
changes will not be reflected
in the upload that will
process to Banner on
Friday, October 15,
2010
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Many of you have heard that the State of Texas has signed a contract with a new vendor to supply our
credit cards. In the coming months, we will be changing from JPM Chase to Citi as our credit card
company. We are in the process of scheduling the change-over with related training for the campus.
The target date is January, 2011. We will keep you posted on new developments as we are informed.
Customer service is important to us, so let us know how we’re doing.
Look for the feedback link on all e-mails from Procurement Services.
http://wwwdepts.ttu.edu/procurement/commentcard/commentcard/asp To contact us:
purchasing.pcard@ttu.edu
329 Drane Hall, Mail Stop 1107
(806) 742-3260