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PURCHASING CARD
UPDATE
September 7, 2010
Change in Policy Concerning P-Card Refunds
Beginning September 1, 2010, P-card Services will no longer accept
cash or checks to refund unauthorized or personal purchases, as
well as, sales taxes.
In order to clear your p-card from these unauthorized charges, you
will have two options. First, you should attempt to obtain a credit
from the vendor and provide documentation to p-card services to
that effect.
The second option is to make a deposit of the amount to be refunded to
University Deposits and submit a copy of the receipt or e-mail from them
as proof of the deposit.
University Deposits is located at 163 Drane Hall, or Mail Stop 1102
***Mark your Calendar – September 24, 2010***
Procurement Services Forum - AGRI 214 - 3:00 – 4:00
Take advantage of this opportunity to ask questions of the
Procurement Services staff
PPeerrssoonnaall PPuurrcchhaasseess
This is to remind you that personal purchases are not allowed on the pcard at any time. A first occurrence of this violation will result in a
reminder requiring a refund or credit to your card. A second
occurrence in a fiscal year will result in cancellation of the card.
We began enforcement of this existing policy beginning
Sept. 1st 2010
Monthly Statement Information
The Purchasing Card statement should close on the 5th of the month or
the next business day if the 5th falls on a weekend. Be guided by the
schedule on the right.
If there are budget errors, the cardholder and / or reconciler will receive
an email notifying them of which FOAP and expense did not upload. If
the situation is not resolved within 3 business days, the P-Card Section
Manager will contact the cardholder’s supervisor for resolution.
September, 2010
Billing Cycle
Transactions 8/21/10
through 9/6/10
Allocations for the
statement ending 9/6/10
will need to be entered
in Pathway Net and
submitted to P-Card
Services by
5:00pm, Friday,
Sept. 10th
Please do not make any
changes to the 9/6
statement in Pathway Net
after the deadline.
The changes will not be
reflected in the upload
that will process to Banner
on
Wednesday, Sept. 15th, 2010
For the most current
restricted purchase list,
please go to:
http://www.depts.ttu.edu/proc
urement/ttusers/
Customer service is important to us, so let us know how we’re doing.
Look for the feedback link on all e-mails from Procurement Services.
http://wwwdepts.ttu.edu/procurement/commentcard/commentcard/asp To contact us:
purchasing.pcard@ttu.edu
329 Drane Hall, Mail Stop 1107
(806) 742-3260