Revenue Form Checklist
The Revenue Form is used to clear deposits from a clearing fund to the appropriate revenue or expense FOAP. The information and
supporting documentation listed below are required to be attached to the Revenue Form. Once complete, the Revenue Form and
supporting documentation should be sent to Accountingservices@ttu.edu for entry into Banner. Departments are responsible for
financial records retention as provided in OP 10.10 for audit purposes.
Field
√
Chart, Fund, Organization, and
Program
Account
Amount
Description
√
Chart, Fund, Organization, and
Program
Account
Amount
Description
Department
Preparer Name
Phone Number
Address
Description
Revenue
Supply the chart, fund, organization, and program codes in the revenue section.
Supply the appropriate account code(s) to properly define the revenue being recorded.
Revenue codes begin with a 5 and expense codes begin with a 7. Both revenue and
expense codes must be 6 characters. A list of the appropriate revenue or expense
codes can be found at the following site
http://www.depts.ttu.edu/afism/reference/codecharts/
Supply the amount of revenue associated with the account code listed. The sum of the
revenues must equal the sum of the clearing activity.
Supply a description of the activity being charged. If an expense is being reimbursed,
the document identifier must be included in the description. PO numbers are not
document identifiers.
Clearing Fund and Account Code
Supply the chart and clearing fund associated with the original deposit. The organization
and program are not required.
Supply the clearing account code used in the original deposit and corresponding back
up documentation.
Supply the amount of the transactions being cleared. The sum of the revenues must
equal the sum of the clearing activity.
Supply the deposit document number used to post the cash to the clearing account code
(TC #).
List the name of the department associated with the revenue activity.
Supply the preparer name.
Supply the telephone number where preparer may be contacted.
Supply the preparer's Mail Stop.
NOTE: Cognos Report FI027 for account 2A0073 provides all the required information and can be attached to the Revenue Form
as part of the supporting documentation. To reimburse an expense also include a Cognos report showing where the original
expense was posted. Other documentation would be the deposit form and copies of the checks. Please be sure to white out all
bank account numbers, social security numbers and drivers license numbers on all supporting documentation.