An Intra-Institutional Voucher may be used by approved service centers to bill departments for services provided. All fields are required
to process an intra-institutional voucher, or it will be sent back for completion. The service department is responsible for maintaining
appropriate billing documentation and financial manager approval for the charged FOP. The service department shall provide any
necessary documentation to Financial Services & Tax, Sponsored Programs Accounting & Reporting, and auditors upon request.
Field
Description
Revenue
Chart, Fund, Organization, and
Supply the chart, fund, organization, and program codes in the revenue section.
Program
Account
Amount
Description
Supply the appropriate account code(s) to properly define the revenue being recorded. Revenue
account codes begin with a 5 and can be found in the account section of the following site:
http://www.depts.ttu.edu/afism/reference/codecharts/
Supply the amount of revenue associated with the account code listed. The sum of the revenues must
equal the sum of the charges.
Supply a description of the activity being charged.
Charge
Chart, Fund, Organization, and
Supply the chart, fund, organization, and program codes in the expense section.
Program
Account
Amount
Supply the appropriate account code(s) to properly define the expense being recorded. Expense
account codes begin with a 7 and can be found in the account section of the following site:
http://www.depts.ttu.edu/afism/reference/codecharts/
Supply the amount of expense associated with the account code listed. The sum of the revenues must
equal the sum of the charges.
Description
Supply a description of the activity being charged.
Department
List the name of the department associated with the service activity.
Preparer Name
Phone Number
Address
Supply the preparer name.
Supply the telephone number where preparer may be contacted.
Supply the preparer's Mail Stop.
After the form has been completed, please deliver to Drane Hall, Room 221, via mail to Mail Stop 1091 or email the form to Accountingservices@ttu.edu.
Upon receipt of the intra institutional voucher, it will be reviewed by the accountants for completion, timeliness, and appropriateness
based on funding.
Special considerations:
Transactions with a charge to a state or sponsored fund must follow additional purchasing guidelines.
Please, refer to OP 62.26 for additional information on Intra-Institutional Vouchers. If you need further information, please contact the
TEXAS TECH UNIVERSITY
Intra-Institutional Voucher
Accounting Use Only
Document ID
CHART
Accounting Approval
FUND
ORGANIZATION
PROGRAM
Transaction Date
ACCOUNT
AMOUNT
DESCRIPTION
Revenue
Charge
Department
Preparer Name
Phone Number
Mail Stop