TTU Directory of Consumer Information – OFA Internal Reference
This directory contains a listing of the information schools are required to disclose; the disclosure recipient; when the information must be disclosed; where
information is located; the office to contact for additional information and/or questions; and when last updated. It is grouped by disclosure recipient(s)
starting with the broadest target group to the narrowest target group and then alphabetically. It is provided as a quick reference tool for school personnel,
including those designated as available to assist students with obtaining consumer information and disclosures. In addition, the rows and columns may be
reorganized at the school’s discretion and used to monitor the consumer information and disclosure development cycle. (Adapted from NASAA Webinar
on Student Consumer Information Regulations)
Disclosure
Disclosure
Recipient
When Disclosure
Location (e.g. Catalog, Website, etc.)
Office Contact
Must be Made
Academic
programs,
facilities, and
instructional
personnel
Enrolled and
prospective
students
Information must be readily
available
http://www.ttu.edu/academics/
Office of the
Provost
Accreditation and
licensing of the
institution
Enrolled and
prospective
students
Information must be readily
available
http://www.ttu.edu/about/accreditation.php
Office of
Planning &
Assessment
Annual fire safety
report
Enrolled and
prospective
students, current
and prospective
employees, and ED
Enrolled students and
current employees: Annually
by October 1
http://www.depts.ttu.edu/ttpd/fire.php
Texas Tech
University
Police
Department
http://www.depts.ttu.edu/ttpd/clery.php
Texas Tech
University
Police
Department
Prospective students and
employees: Upon request
ED: Date specified in ED
letter to institution’s president
and chief executive officer
Annual security
report
Enrolled and
prospective
students, current
and prospective
employees, and ED
Enrolled students and
current employees: Annually
by October 1
Prospective students and
employees: Upon request
ED: Date ED specifies in
annual letter to institution’s
president or chief executive
officer
Created 2/16/2012 SLC; Updated 3/5/2012 slc; Updated 7/1/2014 slf; Updated 3/9/2015 slf
Disclosure
Disclosure
Recipient
Available financial
aid
Enrolled and
prospective
students
Code of conduct if
participate in Title
IV loan program
All institutional
employees and
officers with Title IV
loan responsibilities
When Disclosure
Location (e.g. Catalog, Website, etc.)
Office Contact
Must be Made
Information must be readily
available
http://www.financialaid.ttu.edu/
Annually
http://www.depts.ttu.edu/financialaid/PDFs/CodeofConduct_Loans.pdf
Conflict of Interest Statement Administered Annually
Code of conduct if
preferred lender
arrangement
All employees and
officers of the
institution and of
institution-affiliated
organization(s) with
responsibilities with
respect to private
education loans
Annually
Completion or
graduation rate,
retention rate, and
transfer-out rate of
full-time
undergraduates
Enrolled and
prospective
students and ED
Enrolled students:
Information must be readily
available
Filed internally in Office of Student Financial Aid & Scholarships
Office of
Student
Financial Aid &
Scholarships
Office of
Student
Financial Aid &
Scholarships
Office of
Student
Financial Aid &
Scholarships
http://www.irim.ttu.edu/factbook.php
Institutional
Research
http://www.depts.ttu.edu/financialaid/PDFs/Consortium_Agreem
ent.pdf
Office of
Student
Financial Aid &
Scholarships
Prospective students: Must
make information available
prior to enrolling or entering
into any financial obligation
with the institution
ED: Annually within time
frame specified by Integrated
Postsecondary Education
Data System (IPEDS) for
reporting completion or
graduation rate data.
Consortium and
contractual
agreement
information
Enrolled and
prospective
students
Information must be readily
available
Created 2/16/2012 SLC; Updated 3/5/2012 slc; Updated 7/1/2014 slf; Updated 3/9/2015 slf
Disclosure
Disclosure
Recipient
When Disclosure
Location (e.g. Catalog, Website, etc.)
Office Contact
The Department of Political Science puts on a panel discussion
or event in honor of Constitution Day. Announcements are
made on Tech Announce.
Department of
Political Science
http://www.ttu.edu/safecomputing/lubbock/critical/copyright/
Office of the
Chief
Information
Officer
Must be Made
Constitution Day
notice
Enrolled students
Annually on September 17
Copyright and
peer-to-peer file
sharing issues
Enrolled and
prospective
students
Information must be readily
available
Cost of attending
the institution
Enrolled and
prospective
students
Information must be readily
available
http://www.depts.ttu.edu/financialaid/costToAttend.php
Office of
Student
Financial Aid &
Scholarships
Course schedule
information
Bookstore operated
by, in a contractual
relationship with, or
otherwise affiliated
with the institution
Upon request
http://texastech.bncollege.com/webapp/wcs/stores/servlet/BNC
BHomePage?storeId=22558&catalogId=10001&langId=-1
Barnes & Noble
at Texas Tech –
Official Campus
Bookstore
Anyone regardless
of whether
associated with the
institution
Portion of log for most recent
60-day period: Upon request
during normal business
hours
Crime log
http://www.depts.ttu.edu/ttpd/clery.php
Daily Crime Logs listed by campus and then year.
Texas Tech
University
Police
Department
Portion of log older than 60
days: Within 2 business days
of request
Direct Loan model
disclosure form
Enrolled and
prospective
students and their
families
Diversity of
student body
Enrolled and
prospective
students
When providing information
about a private education
loan; otherwise must make
available upon request.
Upon request
http://www.depts.ttu.edu/financialaid/directLoanProgram.php
http://www.irim.ttu.edu/factbook.php
Created 2/16/2012 SLC; Updated 3/5/2012 slc; Updated 7/1/2014 slf; Updated 3/9/2015 slf
Office of
Student
Financial Aid &
Scholarships
Institutional
Research
Disclosure
Drug and alcohol
abuse prevention
program
information
Disclosure
Recipient
Enrolled students,
employees, ED, and
the public
When Disclosure
Location (e.g. Catalog, Website, etc.)
Office Contact
Must be Made
Enrolled students and
employees: Annually
http://www.depts.ttu.edu/studentjudicialprograms/right-toknow.php
Student Judicial
Programs
ED and public: Upon request
http://www.ttuhsc.edu/studenthealth/
Student Health
Services
http://www.depts.ttu.edu/scc/
http://www.depts.ttu.edu/hs/csa/
http://www.ttuhsc.edu/centers/swiad/eap/
Student
Counseling
Center
Center for the
Study of
Addiction and
Recovery
Employee
Assistance
Program
Drug-free
workplace
statement
Employees
Annually
Education loan
disclosures if
preferred lender
arrangement exists
Enrolled and
prospective
students and their
families
Emergency
notification
Campus community
http://www.texastech.edu/offices/riskmanagement/screening.php
Office of Risk
Management
Annually so students or their
families can take the
information into account
before selecting a lender or
applying for an education
loan (see Federal Register,
7/28/09, p. 37439)
Utilize ELMSelect:
Office of
Student
Financial Aid &
Scholarships
If immediate threat to the
health or safety of students
or employees occurring on
campus
http://www.depts.ttu.edu/communications/emergency/index.php
https://www.elmselect.com/oll/SchoolLenderList/?schoolId=246
Must provide adequate
follow-up information as
needed
Created 2/16/2012 SLC; Updated 3/5/2012 slc; Updated 7/1/2014 slf; Updated 3/9/2015 slf
Office of
Communications
& Marketing
Disclosure
Emergency
response and
evacuation
procedures
Disclosure
Recipient
When Disclosure
Enrolled and
prospective
students, current
and prospective
employees, and ED
Enrolled students and
current employees: Annually
by October 1
Location (e.g. Catalog, Website, etc.)
Office Contact
Must be Made
http://www.depts.ttu.edu/communications/emergency/procedure
s.php
Office of
Communications
& Marketing
https://studentloans.gov/myDirectLoan/index.action
Office of
Student
Financial Aid &
Scholarships
Prospective students and
employees: Upon request
ED: Date ED specifies in
annual letter to institution’s
president or chief executive
officer.
Entrance
Counseling-Direct
Loans
Exit counselingTitle IV loan
programs
FERPA rights
Fire log
All “first-time”
graduate PLUS
borrowers and all
“first-time”
borrowers of Direct
Subsidized Loan or
Direct Unsubsidized
Loan
Prior to first disbursement of
loan proceeds
All student
borrowers of a loan
made under the
Federal Perkins
Loan or Direct Loan
Shortly before the borrower
ceases at least half-time
enrollment, or within 30 days
of the borrower leaving
school or completing
correspondence or study
abroad program
Direct Loan:
Parents of students
currently in
attendance or
eligible students
currently in
attendance
Annually
http://www.depts.ttu.edu/registrar/Academic_Information.php
Anyone regardless
of whether
associated with the
institution
Portion of log for most recent
60-day period: Upon request
during normal business
hours
http://www.depts.ttu.edu/ttpd/fire.php
Perkins Loan: http://mappingyourfuture.org/OSLC/
https://studentloans.gov/myDirectLoan/index.action
Office of
Student
Financial Aid &
Scholarships
Perkins Loan: http://mappingyourfuture.org/OSLC/
Portion of log older than 60
days: Within 2 business days
of request
Created 2/16/2012 SLC; Updated 3/5/2012 slc; Updated 7/1/2014 slf; Updated 3/9/2015 slf
Office of the
Registrar
Texas Tech
University
Police
Department
Disclosure
Disclosure
Recipient
When Disclosure
Department of
Education (ED) and
the public
Report to ED by the earlier of
1/31 or 7/31, after the receipt
of the gift(s) or the contract
date; must make report
available for public
inspection and copying
during business hours
Gainful
employment
program
disclosure
information
Prospective
students and ED
Information must be readily
available
Graduate or
professional
education of
graduates from
institution’s
4-year degree
programs
Enrolled and
prospective
students
Foreign gifts or
contracts worth
more than
$250,000 within a
calendar year
Location (e.g. Catalog, Website, etc.)
Office Contact
Must be Made
http://www.depts.ttu.edu/opmanual/OP02.03.pdf
http://www.give2tech.com/
Email dated 11/9/2011 – Received by DOE FSA. Reviewed
1/6/2015.
Office of
Institutional
Advancement
N/A
TTU is not required to submit gainful employment data because
TTU does not have gainful employment programs.
Information must be readily
available
http://www.irim.ttu.edu/factbook.php
Utilize ELMSelect:
Lender assistance
in preparing
educational
counseling,
financial literacy,
or debt
management
materials
Education loan
borrowers
At time educational
counseling, financial literacy,
or debt materials provided
Missing student
notification
Contact person if
one designated,
missing student’s
parent or guardian if
student is under 18
years old and not
emancipated, and
local law
enforcement agency
with jurisdiction in
the area
Within 24 hours of
determination student is
missing
https://www.elmselect.com/oll/SchoolLenderList/?schoolId=246
Policy and procedure located in the Annual Clery Campus
Security Report.
http://www.depts.ttu.edu/ttpd/clery.php
Created 2/16/2012 SLC; Updated 3/5/2012 slc; Updated 7/1/2014 slf; Updated 3/9/2015 slf
Institutional
Research
Office of
Student
Financial Aid &
Scholarships
Texas Tech
University
Police
Department
Disclosure
Missing student
notification
policies and
procedures
Disclosure
Recipient
When Disclosure
Enrolled and
prospective
students, current
and prospective
employees, and ED
Enrolled students and
current employees: Annually
by October 1
Location (e.g. Catalog, Website, etc.)
Policy and procedure located in the Annual Clery Campus
Security Report.
http://www.depts.ttu.edu/ttpd/clery.php
Prospective students and
employees: Upon request
ED: Date ED specifies in
annual letter to institution’s
president or chief executive
officer
Net Price
Calculator
Enrolled and
prospective
students, their
families, and other
consumers.
Office Contact
Must be Made
On-going
Notice to enrolled
students of the
availability
consumer
information
Enrolled students
Notice to victims of
dating violence,
domestic violence,
sexual assault, or
stalking of their
rights and options
Student or
employee who is a
victim of dating
violence, domestic
violence, sexual
assault, or stalking
Upon notification that student
or employee was a victim of
dating violence, domestic
violence, sexual assault, or
stalking
Official withdrawal
procedures
Enrolled and
prospective
students
Information must be readily
available
Annually
http://www.depts.ttu.edu/financialaid/netCostCalcHome.php
Information is provided to students on the TTU Student Judicial
Services Right to Know publication:
http://www.depts.ttu.edu/studentjudicialprograms/right-toknow.php
Texas Tech
University
Police
Department
Office of
Student
Financial Aid &
Scholarships
Student Judicial
Services
Policy and procedure located in the Annual Clery Campus
Security Report.
http://www.depts.ttu.edu/ttpd/clery.php
Operating Policy for employees:
Texas Tech
Police
Department
https://www.depts.ttu.edu/opmanual/OP76.10.pdf
http://www.depts.ttu.edu/studentbusinessservices/calendar/with
drawDates.php
Created 2/16/2012 SLC; Updated 3/5/2012 slc; Updated 7/1/2014 slf; Updated 3/9/2015 slf
Office of the
Registrar
Disclosure
Outcome of
institutional
disciplinary
proceedings
against alleged
perpetrator of a
crime of violence
or nonforcible sex
offense
Disclosure
Recipient
When Disclosure
Location (e.g. Catalog, Website, etc.)
Office Contact
Must be Made
Alleged victim or
next of kin if alleged
victim is deceased
Upon written request
Penalties for Drug
Violations
Enrolled students
Upon enrollment
http://www.depts.ttu.edu/financialaid/PDFs/Notice_of_Federal_S
tudent_Financial_Aid_Penalties.pdf
Student
Financial Aid &
Scholarships
Personnel
responsible for
providing
consumer
information
Enrolled and
prospective
students
Information must be readily
available
Varies – Combination of Contacts Listed in this Directory
Varies –
Combination of
Contacts Listed
in this Directory
Student Code of Conduct
http://www.depts.ttu.edu/studentjudicialprograms/
http://www.ttu.edu/administration/president/unicounsel/
Student Judicial
Programs
University
Counsel
Office of the
President
Placement and
employment
information of
degree or
certificate program
graduates
Placement rate
information if rate
used to attract
students
Enrolled and
prospective
students
Information must be readily
available
Email dated 11/9/2011 – Received by DOE FSA. Reviewed
1/6/2015.
N/A
TTU is not required to submit gainful employment data because
TTU does not have gainful employment programs.
Prospective
students
Before or at time of
application for enrollment
http://www.irim.ttu.edu/factbook.php
Created 2/16/2012 SLC; Updated 3/5/2012 slc; Updated 7/1/2014 slf; Updated 3/9/2015 slf
Institutional
Research
Disclosure
Disclosure
Recipient
When Disclosure
Location (e.g. Catalog, Website, etc.)
Preferred lender
arrangement
annual report
ED, enrolled and
prospective
students and their
families, and the
public
ED: TBD
Available through ELMSelect
Others: Upon request
https://www.elmselect.com/oll/SchoolLenderList/?schoolId=246
Preferred lender
list and
disclosures
Enrolled students
and their families
For any year in which a
preferred lender
arrangement exists with a
private education loan
lender, must annually
compile and make available.
Utilize ELMSelect:
Private education
loan disclosures if
preferred lender
arrangement exists
Private education
loan disclosures if
provide
information about
a private education
loan from a lender
to a prospective
borrower
Programs to
prevent dating
violence, domestic
violence, sexual
assault, and
stalking.
Refund policies
Enrolled or
prospective
students and their
families
Annually so students or their
families can take the
information into account
before selecting a lender or
applying for an education
loan (see also Federal
Register, 7/28/09, p. 37439)
Prospective private
education loan
borrower
When providing private
education loan information
from a lender so borrower
can take the information into
account before selecting a
lender or applying for a
private education loan
Enrolled and
prospective
students, current
and prospective
employees, and ED
Enrolled and
prospective
students
Office Contact
Must be Made
Annually
Information must be readily
available
https://www.elmselect.com/oll/SchoolLenderList/?schoolId=246
Available through ELMSelect
https://www.elmselect.com/oll/SchoolLenderList/?schoolId=246
Available through ELMSelect
https://www.elmselect.com/oll/SchoolLenderList/?schoolId=246
Policy and procedure located in the Annual Clery Campus
Security Report.
Office of
Student
Financial Aid &
Scholarships
Office of
Student
Financial Aid &
Scholarships
Office of
Student
Financial Aid &
Scholarships
Office of
Student
Financial Aid &
Scholarships
http://www.depts.ttu.edu/ttpd/clery.php
Texas Tech
University
Police
Department
http://www.depts.ttu.edu/studentbusinessservices/refund/refund.
php
Student
Business
Services
Created 2/16/2012 SLC; Updated 3/5/2012 slc; Updated 7/1/2014 slf; Updated 3/9/2015 slf
Disclosure
Recipient
When Disclosure
Enrolled and
prospective
students, current
and prospective
employees, and ED
Enrolled students and
current employees: Annually
by October 1
Disclosure
Registered sex
offenders
information
Location (e.g. Catalog, Website, etc.)
Office Contact
Must be Made
http://www.depts.ttu.edu/ttpd/clery.php
Texas Tech
University
Police
Department
Annually
Conflict of Interest Statement Administered Annually
At the time these materials
were finalized, ED had not
established a report due date
or format.
Filed internally in the Office of Student Financial Aid and
Scholarships
Office of
Student
Financial Aid &
Scholarships
Report must be made
available annually no later
than 10/15
http://fs.ncaa.org/Docs/newmedia/public/rates/index.html
Prospective students and
employees: Upon request
ED: Date ED specifies in
annual letter to institution’s
president or chief executive
officer
Reimbursements
for service on
advisory boards
ED
Report on athletic
program
participation rates
and financial
support data
Enrolled and
prospective
students, the public,
and ED
Athletics
Academics
Enrolled and prospective
students and the public:
Upon request
Athletics
Certification
ED: Within 15 days of
making report available to
enrolled and prospective
students and the public
Report on
completion or
graduation rate
and transfer-out
rate of student
athletes
ED, prospective
student-athletes,
and the student’s
parents, high school
coach, high school
guidance counselor
Prospective student-athletes
and their parents, high
school coach, high school
guidance counselor: When
offering athletically-related
financial aid unless
disclosure waiver applies
based on institution’s
membership in national
collegiate athletic association
Athletics
Compliance
Athletics
Financial Aid
http://fs.ncaa.org/Docs/newmedia/public/rates/index.html
ED: Annually by 7/1
Created 2/16/2012 SLC; Updated 3/5/2012 slc; Updated 7/1/2014 slf; Updated 3/9/2015 slf
Athletics
Compliance
Athletics
Academics
Athletics
Certification
Athletics
Financial Aid
Disclosure
Retention rate
reported to IPEDS
Disclosure
Recipient
Enrolled and
prospective
students
When Disclosure
Location (e.g. Catalog, Website, etc.)
Office Contact
Must be Made
Enrolled students:
Information must be readily
available
http://www.irim.ttu.edu/CDS.php
Institutional
Research
http://www.depts.ttu.edu/financialaid/PDFs/Return_of_Title_IV_
Funds.pdf
Office of
Student
Financial Aid &
Scholarships
Information must be readily
available
http://www.depts.ttu.edu/financialaid/PDFs/Award_Letter_Terms
_and_Conditions_2013.pdf
Office of
Student
Financial Aid &
Scholarships
http://www.depts.ttu.edu/students/sds/mainoffice.asp
Student
Disability
Services
http://www.depts.ttu.edu/financialaid/typesOfAid.php
Office of
Student
Financial Aid &
Scholarships
Prospective students: Must
make information available
prior to enrolling or entering
into any financial obligation
with the institution
Return of Title IV
requirements
Rights and
responsibilities of
financial aid
recipients
Enrolled and
prospective
students
Enrolled and
prospective
students
Information must be readily
available
Services and
facilities for
students with
disabilities
Enrolled and
prospective
students
Information must be readily
available
State grant
assistance
All enrolled eligible
student borrowers
Timely so borrower can
apply for available state aid
Teacher Education
Assistance for
College and Higher
Education (TEACH)
Grant exit
counseling
TEACH Grant
recipients
Shortly before student
ceases attendance, or within
30 days of leaving school,
withdrawing from a TEACH
Grant eligible program, or
completing correspondence
or study abroad program
https://teach-ats.ed.gov/ats/index.action
Office of
Student
Financial Aid &
Scholarships
TEACH Grant
initial counseling
First-time TEACH
Grant recipients
Prior to first disbursement of
first TEACH Grant
https://teach-ats.ed.gov/ats/index.action
Office of
Student
Financial Aid &
Scholarships
Created 2/16/2012 SLC; Updated 3/5/2012 slc; Updated 7/1/2014 slf; Updated 3/9/2015 slf
Disclosure
TEACH Grant
subsequent
counseling
Textbook cost
savings programs
Textbook pricing
information
Timely warning
Disclosure
Recipient
When Disclosure
Prior TEACH Grant
recipients
Prior to first disbursement of
each subsequent TEACH
Grant
Location (e.g. Catalog, Website, etc.)
Office Contact
Must be Made
https://teach-ats.ed.gov/ats/index.action
Office of
Student
Financial Aid &
Scholarships
Institution is encouraged, not
required, to disseminate
information
http://texastech.bncollege.com/webapp/wcs/stores/servlet/BNC
BHomePage?catalogId=10001&langId=-1&storeId=22558
Barnes & Noble
at Texas Tech –
Official Campus
Bookstore
Enrolled students
Each academic period
http://texastech.bncollege.com/webapp/wcs/stores/servlet/BNC
BHomePage?storeId=22558&catalogId=10001&langId=-1
Barnes & Noble
at Texas Tech –
Official Campus
Bookstore
Campus community
Occurrence of crime
reported to campus security
authorities or local police
agencies that institution
considers to represent a
threat to students and
employees
http://www.depts.ttu.edu/ttpd/crimealert.php
Texas Tech
University
Police
Department
Enrolled students
Title IV eligibility
for study abroad
Enrolled and
prospective
students
Information must be readily
available
Transfer credit
policies
Enrolled and
prospective
students
Information must be readily
available
Vaccination
policies
Enrolled and
prospective
students
Upon request
https://ttusa.terradotta.com/index.cfm?FuseAction=Abroad.ViewLink&Link
_ID=22C98A94-5056-B72E3A2FF544DE33F9D4&Parent_ID=2289DC1B-5056-B72E3A64BCAEAB3EECB1
Office of
International
Affairs and
Office of
Student
Financial Aid &
Scholarships
http://www.depts.ttu.edu/registrar/teo/
Office of the
Registrar
http://www.ttuhsc.edu/studenthealth/
Texas Tech
University
Student Health
Services
Created 2/16/2012 SLC; Updated 3/5/2012 slc; Updated 7/1/2014 slf; Updated 3/9/2015 slf
Disclosure
Disclosure
Recipient
When Disclosure
Location (e.g. Catalog, Website, etc.)
Office Contact
Must be Made
Verification
requirements
Applicants selected
for verification
Timely so applicant can
complete verification by
verification deadline
Voter Registration
Campus community
Information must be readily
available
http://www.depts.ttu.edu/financialaid/PDFs/Verification_for_WE
B.pdf
http://www.depts.ttu.edu/sga/Main_StudentServices_VoterRegis
tration.php
Created 2/16/2012 SLC; Updated 3/5/2012 slc; Updated 7/1/2014 slf; Updated 3/9/2015 slf
Office of
Student
Financial Aid &
Scholarships
Student
Government
Association