HEALTH SURVEILLANCE PROCEDURE
AS/NZS 4801
OHSAS 18001
OHS20309
SAI Global
November 2013
TABLE OF CONTENTS
1.
PURPOSE .............................................................................................................................................. 2
2.
SCOPE ................................................................................................................................................... 2
3.
ABBREVIATIONS .................................................................................................................................... 2
4.
DEFINITIONS ......................................................................................................................................2
4.1
5.
HEALTH SURVEILLANCE ................................................................................................................................... 2
SPECIFIC RESPONSIBILITIES ............................................................................................................ 2
5.1
5.2
5.3
5.4
OCCUPATIONAL HEALTH TEAM, OH&S ............................................................................................................... 2
STAFF & STUDENTS ..................................................................................................................................... 2
HEADS OF ACADEMIC/ADMINISTRATIVE UNITS .................................................................................................... 3
SUPERVISORS ................................................................................................................................................ 3
6.
HEALTH SURVEILLANCE PROCESS................................................................................................. 3
7.
RECORDS...........................................................................................................................................3
8.
REFERENCES ....................................................................................................................................... 3
8.1
8.2
8.3
9.
LEGISLATION .................................................................................................................................................. 3
MONASH UNIVERSITY OHS DOCUMENTS............................................................................................................. 3
AUSTRALIAN STANDARDS ............................................................................................................................. 4
DOCUMENT HISTORY.......................................................................................................................4
Health Surveillance Procedure, v3
Date of first issue: August 2005
Responsible Officer: Manager, OH&S
Date of last review: November 2013
Page 1 of 4
3/10/2013
For the latest version of this document please go to: http://www.monash.edu.au/ohs/
1.
PURPOSE
This procedure sets out the Health surveillance program at Monash University in accordance
with the requirements of the Occupational Health and Safety Act (2004) and associated
regulations and with Standards AS/NZS 4801:2001 Occupational Health & Safety
Management Systems – specifications with guidance for use and OHSAS18001:2007
Occupational Health & Safety Management Systems – requirements.
The Health surveillance program:
• Contributes to the detection of hazards and assessment of risk;
• Prevents and detects at an early stage any adverse health effects on staff/students;
• Assists in the evaluation of risk control measures.
2.
SCOPE
The Health surveillance processes outlined in this document are provided on the Australian
campuses of Monash University.
3.
ABBREVIATIONS
OH&S
OHS
4.
Monash Occupational Health &Safety
Occupational health and safety
DEFINITIONS
A comprehensive list of definitions is provided in the Definitions Tool. Definitions specific to
this procedure are as follows.
4.1
HEALTH SURVEILLANCE
Health surveillance is the systematic monitoring of ‘at risk’ staff for any adverse
effects of work on their health as it relates to their duties. It is delivered through
medical assessment and biological monitoring (e.g. audiometric testing and
spirometry (lung function testing)).
5.
SPECIFIC RESPONSIBILITIES
A comprehensive list of OHS responsibilities is provided in the document OHS Roles,
Committees and Responsibilities Procedure. A summary of the specific responsibilities
relevant to Health surveillance is provided below.
5.1
OCCUPATIONAL HEALTH TEAM, OH&S
The responsibilities of the Occupational Health team, OH&S include:
•
Coordinating the university’s Health surveillance program;
•
Maintaining records of assessment according to the OHS Records
Management procedure; and
•
Applying corrective actions and controls to address and to prevent
recurrences of adverse monitoring results.
5.2
STAFF & STUDENTS
It is the responsibility of staff and students to follow the direction of the university in
relation to Health surveillance requirements and participate in the OHS risk
management process including reporting of hazards that they identify in their
workplace.
Health Surveillance Procedure, v3
Date of first issue: August 2005
Responsible Officer: Manager, OH&S
Date of last review: November 2013
Page 2 of 4
3/10/2013
For the latest version of this document please go to: http://www.monash.edu.au/ohs/
5.3
HEADS OF ACADEMIC/ADMINISTRATIVE UNITS
It is the responsibility of the head of academic/administrative unit to ensure that
procedures are in place in their area to identify staff or students who require Health
surveillance.
5.4
SUPERVISORS
It is the responsibility of supervisors to ensure staff or students who require Health
surveillance are identified and provided with access to Health surveillance processes.
6.
HEALTH SURVEILLANCE PROCESS
A risk assessment must be undertaken to determine if Health surveillance is required for any
given hazard. Health surveillance must not be used as an alternative to the implementation
of control measures.
When Health surveillance is required, the area must contact their Radiation Safety Officer,
Biosafety Officer, OHS Consultant/Advisor and the OHS Health Team, to make the
appropriate arrangements. Typical Hazards that may require Health Surveillance include:
• Ionising Radiation;
• Biologicals;
• Noise; and
• Hazardous substances (especially carcinogens).
Note on Laser Safety
Medical eye examinations are not a requirement of AS/NZS IEC 60825.1 2011 Safety of
laser products - Equipment classification, requirements and do not form part of the formal
Health surveillance program.
However individual academic/administrative units are recommended to arrange eye testing
for their staff and students in the following circumstances:
• Following any apparent or suspected laser exposure in excess of the relevant
maximum permissible exposure (MPE) – (AS/NZS IEC 60825.1 2011)
• Following serious injury to or illness of the eye.
7.
8.
RECORDS
Record to be kept by
Records
To be kept for:
OH&S health team
(confidential files)
•
50 years
Health surveillance results
Pre-employment medical records
50 years for successful
applicants; 3 months for
unsuccessful applicants
REFERENCES
8.1
LEGISLATION
Occupational Health and Safety Act 2004 (Vic)
Occupational Health and Safety (Noise) Regulations 2004 (Vic)
8.2
MONASH UNIVERSITY OHS DOCUMENTS
Occupational health team internal procedures
OHS Information Sheet: Laser Safety
Health Surveillance Procedure, v3
Date of first issue: August 2005
Responsible Officer: Manager, OH&S
Date of last review: November 2013
Page 3 of 4
3/10/2013
For the latest version of this document please go to: http://www.monash.edu.au/ohs/
8.3
AUSTRALIAN STANDARDS
AS/NZS 2211.1:2004, Safety of Laser Products. Laser Safety Part 1: Equipment
classification, requirements and user’s guide
AS/NZS 4801:2001 Occupational Health & Safety Management Systems –
specifications with guidance for use.
OHSAS 18001:2007 Occupational Health & Safety Management Systems –
requirements
9.
DOCUMENT HISTORY
Version
number
2
3
Date
of
first
Issue
November 2010
November 2013
Health Surveillance Procedure, v3
Date of first issue: August 2005
Changes made to document
Health Surveillance procedure at Monash University, v2
1. Simplified title to “Health surveillance procedure”
2. Reference to “controlled entities” was removed from the
Scope.
3. Updated Definitions and Specific Re sp onsibili tie s
sections to include only terms relevant to procedure.
4. Simplified Section 6 to include only the general process
for determining Health Surveillance requirements.
Removed guidance table.
Responsible Officer: Manager, OH&S
Date of last review: November 2013
Page 4 of 4
3/10/2013
For the latest version of this document please go to: http://www.monash.edu.au/ohs/