AS/NZS 4801, OHSAS 18001
OHS20309
SAI Global
TRAINING RECORDS
January 2012
Training in occupational health and safety principles and procedures is one of the essential elements
for a safe working environment. Monash University offers a wide range of courses in all areas of
occupational health and safety. However, much of the training in safe work procedures and processes
at the University is carried out at academic/administrative unit level by supervisors of staff and
students. For supervisors to effectively demonstrate they have provided comprehensive training in
safe work procedures for the staff and students that they supervise, the training that they undertake
must be recorded.
Record all training
A simple proforma to use to record training provided by an academic/administrative unit is attached.
Copies of this form should be maintained in a folder in each office, laboratory, workshop, or studio
where training is provided. When a supervisor trains a staff member or student in a procedure or in the
use of equipment, the completion of the training should be recorded on the form.
Demonstrate competence
The student or staff member being trained should be able to demonstrate competence in the task(s)
before the supervisor completes the record of training.
Describe training
A short description of the points covered in the training should also be kept in the folder for each
process, use of equipment or office/laboratory/studio/workshop procedure. This description will act
both as a reminder to supervisors of the essential points to cover, and as a record of the content of the
training. Sections of equipment manuals or laboratory safety manuals can be used for this purpose.
Safe work instructions
Safe work instructions should be displayed near equipment or where procedures/processes are
carried out to remind staff and students of key steps to use. Guidelines for the development of safe
work instructions can be found at www.monash.edu.au/ohs/topics/guidelines/safe-work-instruction.pdf
Training Records, v2
Date of first issue: November 2004
Responsible Officer: Manager, OHS
Date of last review: February 2008
Page 1 of 2
Date of next review: 2011
7/02/2008
Printed copies of this document are uncontrolled copies. For current version check http://www.monash.edu.au/ohs/ohs-training-and-induction/ohs-training
OHS TRAINING RECORDS
Academic/Administrative Unit: .....................................
Campus: ...............................................
Laboratory/Studio/Workshop: .....................................
Supervisor/Manager of area: ......................................................
Date
Training provided in
Equipment
use/procedure/Process
Person trained
Name
Trainer
Signature
BLOCK LETTERS
Training Records, v3
Date of first issue: November 2004
AS/NZS 4801, OHSAS 18001
OHS20309
SAI Global
Name
Signature
BLOCK LETTERS
Responsible Officer: Director, OH&S
Date of last review: January 2012
Printed copies of this document are uncontrolled copies. For current version check http://www.monash.edu.au/ohs/ohs-training-and-induction/ohs-training
Page 2 of 2
Date of next review: 2015
27/01/2012