Business Office
“Count on Satisfaction”
Banner Finance
Access
ACCESS TO BANNER FINANCE
Access to Banner Finance is needed if you:
• Need to review budget status for organizations under your department
• Need to input online requisitions for your department
To request access, complete Banner Finance Access Request Form.
• Form is available to download on the Business Office website
http://www.southtexascollege.edu/businessoffice/index.html
BANNER LEDGERS
General Ledger – maintains information relevant to the
organization’s balance sheet (asset, liabilities, fund balance)
Operating Ledger – contains transaction data for college revenues
and expenses.
BANNER CHART OF ACCOUNTS “S”
Chart of
Accounts
“S”
General
Ledger
Required
Operating
Ledger
Required
F
O
A
P
A
L
Fund
Orgn
Acct
Prog
Actv
Locn
(Where funds are
coming from6 digits)
(Who is
responsible for
fund - 6 digits)
(What funds
are used for - 6
digits)
(Why funds are
used - 4 digits)
Not used
Not used
Used
by
Fixed
Assets
Used
by
Fixed
Assets
FINANCE FORMS
FGIBAVL – Budget Availability Status
FGIBDST – Organization Budget Status
FGITRND – Detail Transaction Activity
FGIOENC – Organization Encumbrance List
FGIENCD – Detail Encumbrance Activity
QUERY DATA ON BANNER
Allows to separate specific transactions
Steps to perform a query
1. Query / Enter or click
button
2. Query / Execute or click
button
3. To cancel a query – Query / Cancel or click
button
Wild character “%” can be used in queries
REVIEW BUDGET STATUS ON
FGIBAVL
FGIBAVL is the form
Banner uses to check
Non-Sufficient Funds
(NSF)
The available balance on FGIBAVL is reduced by
complete, incomplete, suspended, and unapproved
transactions (requisitions, POs, invoices and
journal entries)
FGITINP
• Difference between FGIBAVL and FGIBDST are incomplete or
unapproved documents
• Documents can be viewed on FGITINP
• Form provides you a list of documents that have posted to
FGIBAVL but not FGIBDST
• Status indicates the reason why document has not posted
•
•
•
•
Incomplete
In Approvals
Disapproved
To be posted
REVIEW BUDGET STATUS ON FGIBDST
Unlike FGIBAVL, only
complete and fully
approved documents
post to FGIBDST
FGIBDST also provides a more
detailed summary by account code
while FGIBAVL shows a summary by
account pool.
AVAILABLE BALANCE CALCULATION
ON FGIBAVL AND FGIBDST
Adjusted Budget
- Year-to-Date (YTD) Activity
- Commitments (Encumbrances)
= Available Budget Balance
TRANSACTION DETAIL - FGITRND
The field column can help you determine the type of transaction.
• OBD – Budget transaction
• RSV – Encumbrance transaction from requisition
• ENC – Encumbrance transaction from PO
• YTD – Expense transaction from invoice, journal entry or feeds
from other system (Student, HR)
- “I” documents are Invoices, “J” documents are Journal Entries,
and “F” documents are feed transactions
FGIOENC
FGIOENC provide a list of all open
encumbrances (requisitions,
purchase orders) for the organization
and fund specified.
FGIENCD
FGIENCD provides detail transactions for
an encumbrance (requisition, purchase
order). For example, all invoices/change
orders done to the encumbrance.
DOCUMENT INQUIRY FORMS
FPIREQN – Requisition Query Form
FPIPURR – Purchase Order Query Form
FAIINVE – Invoice Query Form
FGIDOCR – Document Retrieval Inquiry
FOIDOCH - ASSOCIATED
DOCUMENTS
REQ – Requisition
PO – Purchase Order
INV – Invoice
CHK – Check
Enter
document
number