Higgins   Operations   Business   Services
1
Recruiting:
1 Identifies   need   for   new   position   or   requests   vacant   position   be   filled
2 Prepares   and   submits   job   description   for   approval
3 Reviews   and   approves   job   description
4 Identifies   funding,   start   date,   and   approved   job   descritpion.
For   temporory   positions,   responsible   for   oversight   of   funds   including   necessary   budget   transfer,   etc.
For   visiting   scientings   and   research   faculty,   responsible   for   receiving   approval   from   VPR.
5 Responsible   for   confirming   intended   hire   conforms   with   funding   source   (i.e.
allowable)
6 Submits   position   request   in   PeopleSoft
7 Approves   position   in   PeopleSoft
8 Posts   position   on   BC   HR   Portal   and   external   medium
9 Review,   perform   primary   interviews,   and   select   preferred   candidate
10 Approves   final   terms   of   employment   (salary   &   start   date)
11 For   University   positions:   secondary   review   and   final   interview   of   preferred   candidate.
12 Act   as   a   resource   for   general   recruiting   information   and   practices
13
14
Hiring:
Identifies   graduate,   and   undergraduate   students,   funding,   and   duration   for   compensation
Reviews   proposed   hire   for   allowability   with   identified   funding   source
15
16
17
18
For   internatial   candidates   on   temporary   visas   completes   e ‐ scholar
For   interational   candites   requiring   H1 ‐ B   visas:   identify   funding
Approve   candidacy   request   for   H1 ‐ B   visas
Submits   H1 ‐ B   candidacy   request   department   information   to   outside   legal   firm
19 For   grant   positions;   review   for   compliance,   process   research   staff,   faculty,   part   time   faculty,   and   student   hires   in   Peoplesoft
20 For   university   positions;   Proccess   faculty   &   staff   hires   in   PeopleSoft
21 Prepares   job   offer   and   schedules   orientation   for   Faculty   and   Staff   Hires
On   Boarding
22 Provides   local   orientation   to   new   staff,   faculty,   &   students
23 Processes   tax   information,   direct   deposit,   and   international   forms
Roles   Responsibilities
Department/
Principal
Investigator
HOBS Central
Office
(HR/OSP/Pr ovost)
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Updated   January   2012

Higgins   Operations   Business   Services
24 Confirms   details   of   hire   for   correctnes   (start   date,   salary   amount,   etc.)
25 Adds   access   to   to   building,   provides   safety   training   (see   Operations   and   Facility   Policies)
Fund   Extensions   &   Managament
26 Review   research   staff   with   faculty   sponsor   by   semester   (Summer,   Fall,   Spring)
27 Identify   temporary   employees   that   require   new   funding   information   for   continued   employment   (generally   a   monthly   review)
28 Identify   source   of   continued   funding   or   identify   candidates   for   termination
29 Identify   temporary   employees   who   require   funding   changes   based   on   programitic   or   research   requirements
30 Reviews   and   confirms   fund   extension   and   requests   are   allowable
31 Process   funding   extension   in   PeopleSoft   for   faculty,   staff,   and   students
32 Approves   funding   extensions   in   PeopleSoft
33 Faculty   summer   salary:   request   support   per   available   funding   (grant,   start   up,   etc.)
34 Review   and   process   faculty   summer   salary   requests   in   PeopleSoft
Approves   faculty   summer   salary   requests
Terminations
35 Identify   candidate   to   be   terminated   due   to   lack   of   funding
36 Identify   and   document   employee   subject   to   termination   for   cause
37 Submits   plan   of   action   for   employee   subject   to   termination   for   cause
38 Approves   plan   of   action   for   employee   subject   to   termation   for   cause
39 Meets   with   identified   employee   subject   to   termitainon   for   cause   and   discusses   plan   of   action
40 Provides   appropriate   notification   to   staff,   faculty,   or   student   of   termation
41 Submits   termination   in   PeopleSoft   for   Staff,   Faculty,   or   Student
42 Reviews   and   approves   termination
43 Act   as   a   resource   for   termation   related   issues
Merit   &   Other   Base   Salary   Increases
44 Manages   merit   program   for   university   positions
45 For   temporory   employees:   identify   candidate   and   amount   (subject   to   University   policy)   of   merit   increase
46 Reviews   and   confirms   increase   is   allowable   per   specificed   funding   source
47 University   positions:   Submits   merit   increase   in   PeopleSoft
48 Temporory   employees:   submits   merit   increase   in   PeopleSoft
49 Identifies   candidate   and   provide   justification   for   non   merit   based   salary   increase
50 Submits   non   merit   based   salary   increase   in   PeopleSoft
2
Roles   Responsibilities
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Updated   January   2012

Higgins   Operations   Business   Services
51 Reviews   and   approves   increases   and   peoplesoft   request
Record   Maintenance
52 Maintains   copy   of   employee   records   locally   for   reference
Other   (Supplemental   Payments,   etc.)
53 Act   as   a   resource   for   international   students   and   scholars
54 Identifies   BC   employee   or   student   to   receive   additional   compensation   and   provides   justification   for   duties   outside   their   normal   responibilities.
55 Reviews   and   process   supplemental   payments
56 Approves   supplemental   payments
57 Act   as   a   resource   for   payroll   related   inquiries
58 Act   as   a   general   resoource   for   all   HR   related   inquiries
59 Provide   ad ‐ hoc   analysis   for   all   HR   related   inquiries
X
Roles   Responsibilities
X
X
X
X
X
X
X
3 Updated   January   2012