TNA User Group
16 Feb 16
Paul Stevenson
Defence Business Services Records
Defence Business Services Records
“out of me, into you”
Defence Business Services Records
Review programme
30 – 20 transition
current years
60%
Other - micro
30%
Other - macro
10%
compliance, priority
Defence Business Services Records
Delivery to TNA
Delivery Plan
By
Month
Series
Quantity
Catalogue, Clean & Prepare
10 – 16,000
Review: 40 – 70,000
2016 – 17 Delivery Plan will be published on the internet
Defence Business Services Records
?
Defence Business Services Records
Service Record Study
“maximising public access”
Defence Business Services Records
Service Record Collation Details
Collation
Prefix
Collation Title
12011
12010
12021
12041
12049
12009
12015
12014
12020
12002
12001
12023
NAL
NCH
NDE
MFA
NAV
NCO
NPS
NSU
NRR
NOC
NOF
NRB
Allies
Chinese Navy
DEMS Ratings
FAA / Aircrew
Navy Misc Files
Officers Commonwealth
Officers Patrol Service
Officers RNVR (Ty Surgeons & MO)
RNSR Ratings
RN Officer Cards
RN Officers Files
RNVR Booklets
12026
12050
12051
12053
12055
NRM
NMD
NOO
NMR
NMO
Royal Marine Attestation Files
Royal Marine Discharge Files
Royal Marine Officers 1925 - 1971
Royal Marine Reserve
Royal Marine Other Ranks 1926 - 1984
11017
11001
11002
11012
11013
11005
11006
11007
11018
11004
11015
11043
11016
11014
11057
11058
11047
11019
11003
11008
11020
AEF
AOP
AOW
AWU
ARR
ADT
ADH
ADP
AMS
AOA
AAE
AAL
AAB
ACO
AHG
AHF
AHC
ANR
AOO
ARF
AVF
Army Effects Files
Army Officers (Pre WAMI)
Army Officers (Post WAMI)
WRAC U/L ATS
RASC P59 & RE P59
Army ORs discharges 1921 - 1939
Army ORs discharges 1939 - 1971
Army ORs Discharges (Post WAMI)
Army MSCRs
Army ORs AGR (N)
ATS
ATS Nominal Rolls
ATS Bundles
Commonwealth Officers
Home Guard Personnel
Home Guard Finance
Household Cavalry
Nurses & Reserves (2 & 9)
Officers' 199s
RA P59
VAD Files
13016
13017
13019
13030
13020
13021
13001
13039
13038
13005
13007
XXA
XXB
XXD
XAM
XXE
XXF
XPE
XSR
XOR
XPL
XVP
Auxillaries
Airmen Files
Innsworth Aircrew (F5000)
Innsworth Officers and Ratings Files
Innsworth Officers Files part 1-6
Officer Files Part 7 (OCR)
RAF Officers and Ors (Pre 53)
RAF Service Records Other Ranks
RAF Officers Form 1406 & 1406A
RAF Officers Personnel Files PRE 85
VIP Personnnel Files
Record Set
• all services
• both access regimes
PRA
FOI
1963
1921
• types
• files
• bundles
• Registers / related records
• indexing
• name, dob, service number
• ranges
(search internet on MOD main archive collation)
Defence Business Services Records
! - Scale
6,923,423 items
S
e
r
v
i
c
e
R
e
c
o
r
d
s
21,000,000 pages
350,000 1.454 cubic feet boxes
1,050,000 TNA archive boxes
WO 363
Defence Business Services Records
Current Storage : commercial arrangements
Retrieval
TNT
MOD
Return
Other
Activity
£
£
£
£
Defence Business Services Records
?
Defence Business Services Records
Service Record Study
Issues for discussion
Defence Business Services Records
Service Record Issues – User Groups
Access is currently given on 1:1 basis; individuals request a
service record and that request is met. Individuals may apply
for more than 1 service record through submitting multiple
requests. Views are sought on:
whether multiple access is required; for example to see
many records at once for unit, geographic or age analysis;
whether types of access other than to the whole service
record is required; for example a requirement to capture
data from the record without necessarily seeing the
physical record.
Defence Business Services Records
Service Record Issues – Indexed data
Where the format of the record relates to one individual then
the index currently held by the MOD will typically include
name, initials, service number, date of birth and sometimes
unit. The capture of any additional data would require the
retrieval and re-index of the record which would incur a cost.
Views are sought on:
if current indexed data will suffice in meeting user needs; or
what additional indexed data is required or desirable.
Defence Business Services Records
Service Record Issues – Digitisation
It is currently assumed that records would be accessioned
(from the MOD to TNA) in digital format. Digitisation increases
accessibility. Access to records can also be provided through
retrieval and return to remote storage facilities. Views are
sought on:
a “mixed economy”, whereby some records are accessible
in digital format and others accessible on demand in hard
copy;
for those accessible in hard copy, the acceptable time from
customer request to availability of the document.
Defence Business Services Records
Service Record Issues – Cost
Neither MOD nor TNA currently has the funding to pay for the
digitisation of this record set. Funding requirements are
typically met by commercial providers. Views are sought on:
the appetite of users to pay for digitisation of records
subsequently made available to the general public;
digitisation of part of each record only, for example
attestation papers;
digitisation of only parts of the record set (for example
records where the individual has WW1 and/or WW2
service).
Defence Business Services Records
Service Records – finally
Comments to DBS KI-RecordsPubEnqTeam@mod.uk
or come and talk Who Do You Think You Are Live 7 – 9 Apr 16
Defence Business Services Records