Queensborough Community College
Non-teaching Department
DEPARTMENT: Student Activities
July 2013
2012-2013 ACADEMIC YEAR
MISSION
INSTRUCTIONS:
Your mission statement should be no more than 80 words in length.
The mission of the Queensborough Community College Student Association (QSA) is to further
the well-being of the student body, to provide students with experience and training in a
democratic form of government, to continuously expand and coordinate a program of student
activities, to stimulate student interest and support in the development, assessment and execution
of educational, social, cultural and recreational programs, to develop communication amongst
students, administration and faculty in order to further the goals of this educational facility.
A. DEPARTMENT CORE ACTIVITIES AND PERFORMANCE
Core Activities
Key Performance Indicators
Indicators to Be
Assessed
Briefly list the major
activities conducted or
performed to support the
mission of the
department.
Student Government
Elections
Briefly list the corresponding Key Performance
Indicators (KPIs) that measure the effectiveness of
the department’s activity. Key performance
indicators are not outcomes—for example, a KPI
might be “volume of service,” whereas an outcome
might be “increase volume of service by 5 percent”).
Volume of student participant (candidates and voters)
in the election.
Collaborations with
Academic Departments
Volume of events held in collaboration with
Academic Departments.
Continued usage of the
Student Center by
Students
Volume of students who used the Student Center.
Yes or no. Indicators
to be assessed should
come from the
previous year’s
report, part F,
column 4.
Twenty three students
ran for office in the
2013 elections which
is an increase of two
in comparison to the
previous year. 9.06
(1213) students cast
votes during the 2013
elections as opposed
to 12.85% (2040) the
previous year.
Nine collaborative
events occurred
throughout the year
as opposed to five the
previous year.
20,000 + students
used the Student
Center which is
consistent with the
Queensborough Community College
Non-teaching Department
July 2013
numbers from
previous years.
B.
DEPARTMENT-SPONSORED ACTIVITIES, 2012-2013
INSTRUCTIONS:
For each activity, please indicate
1. the type and topic of activity and name of organizer/presenter if applicable
2. whether department members organized the activities or gave presentations
or both
3. the date (select from the calendar drop-down; if you do not know the exact
date, use the first day of the month when it occurred)
4. the number attending the event
Type of Activity and Topic
Date
Number
Attending
Student Welcome/Club Fair
Organized,
Presented, or
Both
Organized
8/29/2012
1000+
Bingo for Books
SGA Welcome Back Party
Both
Organized
9/4,7 & 10/2012
9/6/2012
34
225
Constitution Day Workshop
Organized
9/13/2012
35
Financial Aid Workshop/Think Fast Game
Show
Work Study Orientation
Organized
9/24/2012
29
SGA Movie Day
Organized
10/1/2012
47
SGA Flashback Party
Organized
10/4/2012
225
Latin Cooking Lesson
Organized
10/5/2012
8
Latin Festival
Organized
10/11/2012
63
Club President & Advisor Luncheon
Organized
10/17/2012
90
Student Leadership Weekend
Both
10/26-28/2012
37
SGA Halloween Party
Organized
11/1/2012
225
SGA Stop & Frisk Presentation
Organized
11/15/2012
30
CUNY Student Activities/Student Life
Organized
11/16/2012
14
Both
16
Queensborough Community College
Non-teaching Department
July 2013
Director’s Meeting
Multicultural Festival
Organized
11/21/2012
Yearbook Portraits
Organized
12/3-6/2012
Spring Club Fair
Organized
1/30/2013
500+
SGA Valentine’s Day Party
Organized
2/14/2013
225
Black History Month Spoken Word Event
Organized
2/28/2013
50
Club President & Advisor Luncheon
Organized
3/13/2013
90
SGA Election Slate Workshop
Both
3/15/2013
23
SGA Election Candidates Orientation
Both
23
SGA Election Debate
Organized
2/27/2013 &
3/1/2013
3/13/2013
SGA Elections
SGA Game Zone
Organized
Organized
3/15-21/2013
3/22/2013
1000+
40
Yearbook Portraits
Organized
4/22-25/2013
SGA Poetry Event
Organized
4/30/2013
40
SGA Karaoke Event
Organized
5/1/2013
300+
SGA Glow Party
Organized
5/2/2013
225+
SGA Movie Night
Organized
5/1/2013
49
SGA BBQ
Organized
5/16/2013
300+
Recognition Dinner
Organized
5/29/2013
200+
200+
23
Queensborough Community College
Non-teaching Department
July 2013
C. INDIVIDUAL ACTIVITIES/ACHIEVEMENTS OF DEPARTMENT’S
ADMINISTRATIVE STAFF, 2012-2013
INSTRUCTIONS:
For each administrative staff member with achievements to report:
1.
2.
3.
4.
enter name
select the type of achievement from the menu
enter the citation as it would appear in a publication or formal report
indicate the semester when the achievement was completed
Name
Gisela Rivera
Shih Mei Kong
Ray Volel
Shih Mei Kong
Raymond Volel
Gisela Rivera
Achievement type (from
menu)
Conference Presentation
(Leadership Conference)
Conference Presentation
(Leadership Conference)
Conference Presentation
(Leadership Conference)
Conference, workshop,
training attended
(APCA Programming
Conference)
Conference, workshop,
training attended
(APCA Programming
Conference)
Conference, workshop,
training attended
(CUNY FERPA
Training)
Citation
Semester
Fall 2012
Fall 2012
Fall 2012
Fall 2012
Fall 2012
Spring
2013
MENU
Book - authored
Book – edited
Newspaper/Magazine Article
Journal Article, other
Journal Article, peer-reviewed
Book, Chapter
Conference Presentation, other
Conference Presentation - published as proceedings
Book, introduction, preface, etc.
Lecture (Invited)
Direction/Choreography/Dramaturgy/Design (dance, theater,
film)
Performance (music, dance, theater)
Music Composition Published/Performed
Play Produced/Performed
Review/Commentary (including Blogging)
Awards
Patent
Materials Development
Grants awarded (title, awarding agency, amount and period
of award)
Curriculum or laboratory development, workshop conducted
Queensborough Community College
Non-teaching Department
Art Exhibit Curated
July 2013
Works submitted/accepted/in press or in progress; works
reprinted/republished
Service as a reviewer/editor/consultant
Conference, workshop, training attended
Art Exhibited (juried show)
Service to department, College, University,
community, and/or professional society
Web Site Development
Other (scholarly or creative achievements
comparable to previous categories)
Other (please explain)
D. DEPARTMENT CHANGES, 2012-2013
INSTRUCTIONS:
Choose the type of change from the menu below and fill in the other columns.
Type (from menu)
Equipment
Personnel
Equipment
Personnel
Personnel
Description of
Change
Building fire
alarm system
updated
Ms. Shih Mei
Kong resigned
from her
position as
Part Time
Student Union
Assistant.
The One Card
swipe system
was introduced
in Tigerbites
Pizzeria & on
SULL vending
machines.
Ms. Cha
Huang was
hired as a Full
Time
Administrative
Assistant.
Administrative
Assistant
(Debra
Rossenwasser)
was transferred
to the office
Reason for
Change
NA
Date/Semester
Fall 2012 &
Spring 2013
Evaluation of
Change*
NA
NA
Spring 2013
NA
NA
Fall 2012
Students appear to
like the change.
Position was
made available
due to office
restructure.
Fall 2012
Increased office
productivity.
NA
Spring 2013
NA
Queensborough Community College
Personnel
Personnel
Personnel
Equipment
Non-teaching Department
The Building
Security
Officer was
moved to the
lower level of
the Student
Union.
Student ID
Office moved
to S-124
Mr. Kevin
Steven was
hired as the
Director of
Veteran
Services and
worked out of
the Student
Union
Building.
The Office of
Veteran
Service
received new
office
furniture,
computers and
a printer.
July 2013
Increased
student traffic
in the lower
level of the
Student Union
Building.
Fall 2012
Has helped to
maintain order
within the building.
NA
Fall 2012
NA
NA
Fall 2012
NA
NA
Fall 2012
NA
*Please note that, if change has been too recent to evaluate, you may indicate NA.
MENU
Type of change
Personnel or organizational change
Service, program, or project change
Facilities/space
Equipment
Other
Description
New personnel, retirees, resignations, organizational changes, addition of
departmental responsibilities, CCAS (13.3b), reclassification, merit increase,
etc.
Changes to the number, volume, or type of services, programs, or projects
Renovations or development of new facilities (i.e., computer laboratories or
relocation)
Acquisition of new or disposition of old equipment
Other changes affecting the department not included above and including
interactions with other departments
Queensborough Community College
Non-teaching Department
July 2013
E. ASSESSMENT AND EVALUATION, 2012-2013
INSTRUCTIONS:
Please fill in the table below according to the assessment you conducted this academic year.
In the column, “recommended action plan,” please indicate the reasons for the
recommended action(s) and any recommended modifications to target outcome(s).
Key
Performance
Indicator*
Target outcome(s)
for Key
Performance
Indicator**
Student voter
participation in
the Student
Government
Elections.
Obtain 10% or more
voter participation.
Candidate
participation in
Student
Government
Election.
Programs and
Services in the
Student Center
Effectiveness of
Student
Leadership
Conference
Actual
outcome(s)
9.06% (1213)
of the student
population
cast votes
during the
2013 SGA
Elections
Ensure candidates
Twenty three
are running
students ran
contested for all
for office.
SGA positions.
For every
vacant SGA
office (with
the exception
of Student
Senator), at
least two
candidates
ran.
Increase student
There were
satisfaction in the
20,000 +
Student Center by
student sign
offering services and ins many of
programs that meets which were
the needs of
repeat
students.
visitors.
To offer students an One student
engaging conference elected to the
with a follow-up
2013-14 SGA
events that will
Board was
develop their
recruited
Recommended
action plan
Recommended
status of Core
Activity and KPI
(see menu)
Emails, phone
drives, forming
slates and class
raps.
Continuing
Email, phone
drives, forming
slates and class
raps.
Continuing
Conduct quality of Continuing
service/programing
surveys throughout
the year. Increase
Student Center
programming.
Use the Leadership Continuing
Conference and
related follow-up
events as tools to
recruit students for
Queensborough Community College
Non-teaching Department
leadership skill and
get them involved in
Student
Government.
from the
Student
Leadership
Conference.
July 2013
Student
Government.
Notes:
*The items in this column correspond to “indicators to be assessed” in part A, column 3.
**To be more effective and meaningful, assessment efforts should focus on selected KPIs each academic year; over time, assessments should be
rotated through all the department’s KPIs.
MENU
Completed
Continuing
Modified
Discontinued
Core activity has been completed
Core activity and KPI will continue as before
Core activity and KPI have been modified
Core activity and KPI have been discontinued
F. ASSESSMENT PLAN FOR NEW YEAR, 2013-2014
Core Activity
(New Year)
Key Performance
Indicator
(New Year)
Target
Outcome(s)*
Plan for Achieving
Target Outcome
Divisional
Head
Approval
(Date)
Student Government Student
Elections
participation in
Student
Government
Elections.
Maintain
getting at least
10% of the
student body to
vote during
SGA Elections.
Recruit enough
candidates so
there is
competition for
all positions
sought.
Student Center
To continue
having a large
volume of
Volume of students
using the Student
Center & attending
An aggressive
marketing
campaign
beginning in the
fall that will target
potential
candidates and
raise awareness
about Student
Government.
Phone drives,
emails, tabling,
class visits and
reaching out to
faculty/staff will be
employed to
achieve the desired
outcome.
Offer a variety of
weekly social,
educational and
Queensborough Community College
Non-teaching Department
July 2013
its programs.
students use the cultural activities
Student Center. on different days
and times to attract
different student
populations
Collaborations with Volumes of events
Increase the
Reaching out (via
Academic
held in
number of
email and phone)
Departments/Offices collaboration with
events held in
to various
Academic
collaboration
departments/offices
Department/Offices. with Academic to discuss
Departments.
collaborating on
joint event,
*Targets indicated here will direct assessment efforts for the following year – see part A, column 3.
Before submitting your year-end report to the Assessment Office, please
submit it to your divisional head for review and approval. The finished
version submitted to the Assessment Office will be posted as a pdf document
on the college’s Assessment Web site.