New Student Enrollment Planning
To provide a welcoming environment to new freshmen into the Freshman Academies, and
to conduct welcome and/or orientation programs geared to facilitate responsible and
engaged new students. Follow up maintained through the first two semesters through
Early Alert program, pre-registration workshops and other activities.
Core Activities and Performance
Core Activity
Key PI
Indicators
Oversee and coordinate the pre-enrollment
advisement and registration process for
incoming freshman.
Registration totals.
Meet the
College's
enrollment
goals.
Promote freshman registration as follows: (1) Data on credit totals not available. Need to identify at time of
15-credit/equated credit F/T enrollment; (2)
registration and compare at time of official withdrawal date.
registration into academy courses.
Academy-specific registrations: Fall 2011 - offerings for new
freshmen filled; Spring 2012 - several classes dropped due to low
enrollment resulting from decreased enrollment, CUNYFirst and
extremely limited registration cycle.
Per Strateic
Plan and
Academy
Assessment
Protocol.
Design and conduct freshmen orientations:
College 101/Technology Workshop and
FRESHMEN FIRST.
Fall 2011: thirty sessions of College 101 conducted with estimated
"show-rate" of 75% for newly registered freshmen (n=3900);
Spring 2012: only three sessions conducted with "show-rate" of
78% by those scheduled to attend. Estimated attendance at
FRESHMEN FIRST was 40% for spring and 55% for fall.
Per Strategic
Plan and
Academy
Assessment
Protocol:
numbers of
incoming
freshmen
with
CUNFIRST,
etc. prior to
first day of
class.
Conduct "Early Alert" project with first and
second-semester freshman.
"Early Alert" project for spring and fall produced minimal results.
Input by ST100 faculty (100% participation) allowed outreach to
those not in attendance. Input from other faculty too limited to be
beneficial.
Per Strategic
Plan and
Academy
Assessment
Protocol:
Early Alert
project
currently
under
examination.
Provide advisement and registration for
first-to-second semester freshmen.
Approximately 82% of Fall 2011 freshmen participated in
"Pre-registration" workshops and academy advisement sessions.
To date, over 75% of Spring 2012 have been advised and
registered. (NB: numbers are estimated due to identification of
freshmen in CUNYFirst.)
Departmenta
l decision to
shift
advisement
to
Academies;
registration
requirement
added for
Spring 2012.
Examine
retention
data and
academyspecific
registrations.
In collaboration with Academy faculty
coordinators, design and host
events/workshops of interest to freshmen.
A total of 27 Freshmen Academy workshops/events were
conducted in the fall, and 25 activities in the spring.
Academy
Assessment,
Protocol,
Evaluation
process
under
development
.
Department-Sponsored Staff Development Activities
Activity Type
Topic
Date
Total
Freshman Academy Renewal Day
6/11/2012
9
E-Portfolio Training
7/17/2012
9
both
organized
Professional Achievements and Activities of Individual Staff
Achievement Type
Other
First Name
Last Name
Achievement
Semester
Scott
Beltzer
HETS Conference,Puerto Rico
Spring 2012
Susan
Curtis
Network for Academic Renewal
Conference, Seattle, WA
Spring 2012
Gail
Patterson
Freshman Academies Presentation at Spring 2012
Community Colleges Breakfast
Meeting at AACU Annual Conference,
Washington, DC
Gail
Patterson
Making Transfer Connections:
Advisement for Transfer with
ePortfolios, LaGuardia Community
College.
Natalie
Roopchand
Freshman Academies Presentation at Spring 2012
Community Colleges Breakfast
Meeting at AACU Annual Conference,
Washington, DC
Natalie
Roopchand
Annual Student Affairs Conference at Spring 2012
NYU: Re-Defining Global: Creating A
Boundless Experience.
Conference Presentation,
other
Spring 2012
Professional Achievements and Activities of Individual Staff
Achievement Type
Other
First Name
Last Name
Achievement
Semester
Natalie
Roopchand
Making Transfer Connections:
Advisement for Transfer with
ePortfolios, LaGuardia Community
College.
Spring 2012
Anna
Schneider
Annual Student Affairs Conference at Spring 2012
NYU: Re-Defining Global: Creating a
Boundless Experience
Anna
Schneider
Making Transfer Connections:
Advisement for Transfer with
ePortfolios at LaGuardia Community
College
Anna
Schneider
Annual CUE Conference, A
Spring 2012
CUNYVerse of Innovations, College of
Staten Island
Susan
Curtis
Online conference conducted by
AACU on Freshmen Academies
Spring 2012
Susan
Curtis
Session on Freshmen Academies
presented at AACU Conference,
Seattle, WA
Spring 2012
Susan
Curtis
Using E-Portfolios for Student
Success
Spring 2012
Susan
Curtis
Building a Navigable Roadmap to
Guide Students
Spring 2012
Susan
Curtis
A CUNYVerse of Innovations, 8th
Annual CUE Conference.
Spring 2012
Kay Ann
Montaque
Continued training session on
CUNYfirst for staff from NSE,
Academic Advisement, Counseling
and ASAP.
Spring 2012
Spring 2012
Conference, workshop,
training attended
Service to department,
College, University,
community, and/or
professional society
Changes in Department within Last Year
Change Type
Change
Reason
Semester
Facilities/Space
The Office of New Student Enrollment moved Institutional decision
from the Testing Center to Humanities, Room
351 - the Liberal Arts Academy.
Spring 2012
(1)Three new freshman coordinators (Jose
Personal and professional decisions
Alonso, Dan Britt and Kristen Nicholls) hired
on November 28 to fill existing vacancies. (2)
Elizabeth Watkins transferred to the Office of
Admissions. (3) Alexandra Pyak, Coordinator
for the Education Academy, left in May 2012.
Fall 2011
Personnel
Changes in Department within Last Year
Change Type
Change
Reason
Semester
(1) Transfer student enrollment services
moved to Admissions; (2) Freshman
Academies now responsible for continuing
freshmen advisement/registration services
and expanded College 101/Technology
Workshop activity.
Institutional decision
Spring 2012
Services
Assessment and Evaluation
KPI
Target Outcome
Actual Outcome
Action Plan
Status
Registration totals
CUNY Enrollment Targets
Exceed enrollment target for Fall On-site survey given to Continuing
by 12-15%; under enrolled for
70% of new freshmen;
Spring by 20%. (NB: issues with very favorable responses.
freshman identification via
CUNYFirst).
Registration: (1) 15
Credits/Equated
Credits; (2)
Academy-specific
classes
Increased enrollments in
both categories.
No data on 15-credit enrollment
at time of semester start and at
official withdrawal date; Spring
academy offerings not filled due
to limited pool and tight time
frame.
Freshman
Orientation
Attendance; better
Strong "show-rate" with students
preparedness for first
registered for online accounts
semester; acquisition of CF (Fall 2011).
and TigerMail accounts,
CUNY Alert and E-Portfolio.
Need to work with IT and Continuing
ACC to document
numbers of accounts
established. Online
evaluation to be
launched in August 2012.
Early Alert
Responses to faculty notice As stated, only value was
of "at-risk" student due to attendance (logs delivered by
attendance and/or
ST100 faculty).
performance; referral to
appropriate
resource/service.
Early Alert project under Continuing
examination by Academic
Affairs. Need to launch
within first week of fall
semester.
Increase efforts to (1)
Continuing
obtain/compare
enrollment data and (2)
match design of academy
offerings to student pool
by semester. Use Early
Alert to preserve full-time
enrollment totals.
Continuing Freshmen (1)Increase enrollment into (1) 16% of academy classes filled
Advisement
academy classes and (2)
by first-to-second freshman; (2)
Retention.
data on retention not yet
available.
Contintued collaboration Continuing
with Counseling on
academic advisement on
this population; increase
use of targeted outreach.
Activities
Design and promote
eventss earlier and
develop evaluation
vehicle; identify student
participation and
monitor.
Per Academy Assessment
Protocol: events to
strengthen academy
experience.
More than 50 events held.
Continuing
Assessment Plan
Core Activity
KPI
Target Outcome
Plan
Freshman advisement and Registration totals
registration
Meet College's enrollment goals
Incorporate post-registration
survey more formally into
evaluation process; track
allocation-test-registration
trends; re-design and
evaluate advisement
appointment process; ensure
identification of varied
freshmen groups/referrals.
Freshmen registration
targets
Credit load and Academy
classes
Increase percentages who register
and stay registered.
Work closely with IR and IT
to identify and track
enrollment activity.
Freshman Orientations
Required for new freshman,
per College Strategic Plan
Increase attendance and ensure
understanding of key information.
Evaluation developed with
expected launch date of
August for College 101; no
evaluation yet planned for
Freshmen First. Use Academy
database to record
attendance at both events
with possibility to monitor
effectiveness via semester
grades and other indicators.
Early Alert
Improved student
Increase percentage of faculty
performance and attendance participation; decrease WN, WU
grades; enhance student
performance.
Registration of
first-semester freshman
Increase academy
registrations; retention
(1) Increase enrollment into academy Examine effectiveness of
classes and (2) retention.
academy-class registrations.
No comparable data;
initiative ongoing.
Academy Activities
Enhance Academy
experience
Under development
Ongoing
Under development via
Academy Assessment
Protocol.