Institutional Advancement
The Office of Institutional Advancement supports the College’s goals through
comprehensive fundraising and support services in the areas of grants, external affairs,
alumni, special events, and the Kupferberg Holocaust Resource Center and Archives
(KHRCA), Art Gallery and Performing Arts Center (QPAC), which serve as learning
laboratories for students. Efforts focus broadly on cultivating individuals, alumni, corporate
and private foundations, and government sources to promote and secure funds for
scholarships, student learning, faculty research, institutional priorities and the Art Gallery,
KHRCA, and QPAC.
Core Activities and Performance
Core Activity
Key PI
Indicators
Meet established goals for fundraising by
cultivating and communicating a culture of
giving.
Hosting cultivation events with donors and prospects, meeting
regularly with key legislators and working with faculty, staff,
students and administrators to ensure that College goals and
priorities are at the forefront of Institutional Advancement
activities.
Yes
Provide comprehensive pre-award services
including advising faculty and staff preparing
grant proposals to improve competitiveness.
Number of grant proposals submitted and dollar amount of grants Yes
awarded, as reported by RF-CUNY, and via internal reports.
Prepare institutional proposals to support key Number of grant proposals prepared in support of high-impact
Yes
strategic objectives of the College.
practices, assessment of the impact of the Freshman Academies,
student training and faculty research.
Conduct professional development for faculty Number of workshops, small groups and one-on-one meetings
and staff on grant-seeking and administration. held with faculty and staff.
Yes
Support the expansion of the College’s
collaborative activities with other institutions,
non-profits, etc.
Yes
Number of collaborative grant proposals developed and/or
submitted.
Department-Sponsored Staff Development Activities
Activity Type
Topic
Date
Total
Art Gallery Advisory Council Meetings, Rosemary Zins, multiple meetings
year-round for FY 2012.
7/1/2011
10
Finance Committee Meetings, Rosemary Zins, multiple meetings year-round
for FY 2012.
7/1/2011
7
Department Chair Meetings, Rosemary Zins, multiple meetings year-round for 7/1/2011
FY 2012.
12
QCC Fund Board Meetings, Rosemary Zins, multiple meetings year-round for
FY 2012.
7/1/2011
23
Cost sharing meetings RE: new RF policy, Chris Johnson, Joseph Tomaras,
multiple meetings year-round for FY 2012.
7/1/2011
5
Grant project directors meeting, Chris Johnson, Joseph Tomaras, 4 meetings
year-round for FY 2012.
7/1/2011
19
Orientation meetings for new project directors with OAA, Chris Johnson,
Joseph Tomaras
7/1/2011
9
both
Department-Sponsored Staff Development Activities
Activity Type
Topic
Date
Total
Grant development course for faculty, Chris Johnson, Joseph Tomaras,
multiple meetings year-round for FY 2012.
7/1/2011
7
QCC Fund By-laws Committee Meetings, Rosemary Zins, multiple meetings
year-round for FY 2012.
7/1/2011
6
Partners Gala Meetings, Rosemary Zins, multiple meetings year-round for FY
2012.
7/1/2011
10
Student Impact Team Meetings, Ronni Weprin, multiple meetings year-round
for FY 2012.
7/1/2011
15
Alumni Association Meetings, Fran McDonald, multiple meetings year-round
for FY 2012.
7/1/2011
20
Perkins Major Effort Directors orientation and training, Chris Johnson, Joseph
Tomaras
9/15/2011
12
Faculty and staff at the New York Hall of Science – to explore collaborative
grant opportunities, Chris Johnson
9/20/2011
20
Grants recognition reception, Chris Johnson
11/3/2011
120
CETL workshop for NEH Challenge Grant, Chris Johnson, Joseph Tomaras
11/18/2011
5
CUNY Central meeting RE: QCC’s NSF STEP Type 1B submission, Chris
Johnson
1/24/2012
8
PSC-CUNY grant training for post-award administration, Amrish Sugrim-Singh
5/2/2012
14
Grant project directors meeting, Chris Johnson, Amrish Sugrim-Singh
5/18/2012
22
Full QCC Fund Board Retreat, Rosemary Zins
5/22/2012
20
Presentations to NYC Council members, Rosemary Zins
7/1/2011
14
OAA meetings, Chris Johnson, Joseph Tomaras, multiple meetings year-round 7/1/2011
for FY 2012.
10
Faculty development workshop for PSC-CUNY grant seekers, Chris Johnson
9/14/2011
16
Kresge Foundation Program Officer Phone Conference, Chris Johnson
12/3/2011
3
Albany Legislative Visits, Rosemary Zins
1/31/2012
10
Presentations at Borough Hall, Rosemary Zins
2/21/2012
100
Semi-annual grants meetings for all grant projects at QCC, Chris Johnson,
Rosemary Zins, multiple meetings year-round for FY 2012.
7/1/2011
30
All-day RF employee training program, Chris Johnson, Joseph Tomaras
11/20/2011
20
CCIRG training by CUNY Central, Chris Johnson
11/28/2011
13
CUNY Salute to Scholars Nominations & Reception, Chris Johnson
12/7/2011
7
gave presentations
organized
Professional Achievements and Activities of Individual Staff
Achievement Type
Other
First Name
Last Name
Achievement
Semester
Chris
Johnson
CUNY Town Hall – Human Research
Protection Programs & IRB
Fall 2011
Rosemary
Zins
American Association of Community
Colleges (AACC) annual conference
Spring 2012
Rosemary
Zins
CUNY NYPMIFA Meetings
Fall 2011
Rosemary
Zins
Semi-annual CUNY Advancement
meetings
Fall 2011
Conference, workshop,
training attended
Professional Achievements and Activities of Individual Staff
Achievement Type
Other
First Name
Last Name
Achievement
Semester
Rosemary
Zins
Semi-annual CUNY Marketing and PR Spring 2012
meetings
Rosemary
Zins
CUNY Philanthropy Forum
Spring 2012
Chris
Johnson
CUNY Council of Grants Officers
Meetings
Fall 2011
Laura
Kotkin
CUNY Philanthropy Forum
Spring 2012
Amrish
Sugrim-Singh
CUNY Philanthropy Forum
Spring 2012
Joseph
Tomaras
Reviewer – Pedagogical Challenge
Grants
Fall 2011
Rosemary
Zins
Academic Senate, Administrative
Designee to Cultural and Archival
Resources and Publications
Committees
Fall 2011
Rosemary
Zins
HEO Screening Review Committee
Fall 2011
Rosemary
Zins
CUNY Legislative Action Committee
(CLAC)
Fall 2011
Rosemary
Zins
Queens Chamber of Commerce
meetings
Fall 2011
Rosemary
Zins
Transitional Services Inc. Event
Fall 2011
Rosemary
Zins
BMCC Fundraising Gala
Spring 2012
Rosemary
Zins
KBCC Fundraising Gala
Spring 2012
Rosemary
Zins
BCC Fundraising Gala
Spring 2012
Rosemary
Zins
QC Fundraising Gala
Spring 2012
Rosemary
Zins
QCC Asian Community Advisory
Board
Fall 2011
Rosemary
Zins
Flushing Chinese Business
Association Meetings
Fall 2011
Service to department,
College, University,
community, and/or
professional society
Web Site Development
Changes in Department within Last Year
Change Type
Change
Reason
Semester
Vacancy - Director of Foundation and
Corporate Relations
Need to increase volume of funding
applications to foundations and
corporations.
Spring 2012
Vacancy – Director of Development
Resignation
Fall 2011
Sponsored Programs College Assistant
position vacant twice in 2011-2012
Resignations to pursue FT employment. Fall 2011
Assistant Director of Sponsored Programs
position vacant for 4 months.
Resignation of previous asst. director
due to relocation to Maine.
Personnel
Fall 2011
Changes in Department within Last Year
Change Type
Change
Reason
Semester
Services
Increased volume of pre-award services (year 13% increase in number of applications Fall 2011
-round)
submitted for external grant funding
(from 81 to 91)
Increased number and intensity of
Need to cultivate faculty interest in and Fall 2011
professional
capacity for writing competitive grant
development opportunities for faculty in area applications.
of grant writing through multi-session course.
Increased volume of post-award services (RF 35% increase in dollar amount of
staff appointments, OTPS orders, and
activity in College’s RF accounts
independent contractor agreements)
(sponsored, College fund, and
(year-round)
recovery); new RF requirements for
staff appointments.
Fall 2011
Assessment and Evaluation
KPI
Target Outcome
Actual Outcome
Action Plan
Meet established
$3,650,926
goals for fundraising.
$2,805,246
Continue to focus on
Continuing
cultivating and
communicating a culture
of giving.
Number of
completed grant
proposals submitted
and total dollar
amount awarded as
reported by RFCUNY.
30% increase in terms of dollars
awarded to QCC programs.*
5% increase from 20102011 in terms of grant
proposals and dollars
awarded.
Status
Continue regular
Completed
announcements of
funding opportunities to
*While QCC has been correctly
faculty; continue
apportioned a share of the CUNY outreach and
Career Path DOL TAACCCT
professional development
budget to manage, the overall
for faculty in area of
award was credited by RF to
grants and in
Kingsborough CC in its entirety. collaboration with OAA;
QCC's efforts to secure and
work closely with Office
administer this grant were critical of Continuing
and the amount awarded to QCC Education and Workforce
exceeded $2 million, placing the Development (CEWD) to
College above its FY 2012 goal. identify fundable
priorities; continue to
develop proposals
seeking external funding
for key strategic
objectives of the college;
convene Grants Task
Force to seek institutional
grants; capitalize on HSI
status that opens
eligibility for new federal
dollars.
Assessment and Evaluation
KPI
Target Outcome
Actual Outcome
Action Plan
Number of
workshops, small
group meetings and
one-on-one meetings
held with faculty and
staff.
2 grants workshops
annually; yearly outreach
touching 25% of full-time
faculty.
Emphasis shifted away from
one-time only grants workshops
to multi-session grants course
designed for faculty; in addition,
multiple workshop events and
one-on-one meetings related to
PSC-CUNY grants held.
Work with OAA to
Completed
improve grants course
for 2012-2013; follow up
individually with grants
course “alumni”; begin
scheduling additional
workshops as
appropriate; participate
in faculty-led “writers
workshop” that focuses
on peer review/support
of grants and
publications.
Number of
11
collaborative grant
proposals submitted.
Eleven collaborative proposals
submitted in partnership with two
- and four-year colleges,
community-based organizations,
K-12 schools, local employers
and not-for-profit research
organizations.
Work closely with faculty Completed
and
project directors of
existing collaborative
efforts to identify areas
for potential expansion;
continue to
provide advice and
technical assistance for
faculty and staff
considering collaborative
grant-funded projects.
Number of grant
proposals prepared
to support
evalulation of the
impact of the
Freshman
Academies.
5
Refocus institutional
Modified
Applications on
prioritized areas of early
alert, intrusive
advisement, high impact
retention strategies and
cultural competencies.
5
Status
Assessment Plan
Core Activity
KPI
Target Outcome
Plan
Continue to cultivate and
communicate a culture of
giving.
Meet established goals for
fundraising.
10% increase over FY 2012.
Personal cultivation, including
Fund Board members and
alumni, direct mail
solicitation, major gifts,
events, grants, planned
giving and events.
Meet established goals for
fundraising by cultivating
and communicating a
culture of giving.
Hosting cultivation events,
meeting regularly with key
legislators and working with
faculty, staff, students and
administrators to ensure that
College goals and priorities
are at the forefront of
Institutional Advancement
activities. Successfully
launched public phase of the
Edge for Success campaign
to raise $25 million by 2015
and will continue campaign in
new year.
Host at least 5 cultivation events;
conduct regular meetings with key
constituents.
Focus on KPI completion.
Hold at least 4 Board meetings for
cultivation.
Assessment Plan
Core Activity
KPI
Target Outcome
Plan
Provide comprehensive
pre-award services
including advising faculty
and staff preparing grant
proposals to improve
competitiveness.
Number of grant proposals
submitted and total dollar
amount of grants awarded,
as reported by RF-CUNY.
Increase of at least 5% over 20112012 in terms of both proposals
submitted and
grant dollars received.
Continue regular distribution
of
funding opportunity
announcements
to faculty and staff;
continue outreach to and
professional development for
faculty in area of grants;
work closely with OAA to
identify priorities;
continue to develop
proposals seeking external
funding for key college
objectives; and work with
faculty to build on existing
strengths
and diversify
funding sources.
Prepare institutional
proposals to support key
strategic objectives of the
College.
Number of grant proposals
prepared in support of
institutional
programs/priorities.
5
Continue to identify key
government and
private foundation funding
opportunities and convene
meetings to develop and
submit
institutional applications.
Conduct professional
development for faculty
and staff on grant-seeking
and administration.
Number of workshops, small
groups and one-on-one
meetings held with faculty
and staff.
Intensive grants workshops
continued annually; at least 2 PSCCUNY and post-award workshops
yearly.
Schedule events for the
coming year; research and
attend external
professional development
events to learn best practices
and evaluate outcomes of
workshops presented and
adjust as necessary to
improve.
Support expansion of the
College's collaborative
projects/grant proposals
with other institutions of
higher education, K-12
partners,
Community-Based
organizations, private
industry, etc.
Number of collaborative
proposals submitted.
5 proposals developed/submitted.
Work closely with
faculty
and project directors of
existing collaborative efforts
to identify areas for potential
expansion.