RESERVE BANK INFORMATION AND
TRANSFER SYSTEM
RITS Member Billing User
Guide
June 2015
RITS Member Billing User Guide
RITS
1.INTRODUCTION ....................................................................................................... 3
1.1 Document Purpose ......................................................................................... 3
1.2 How to locate Member Billing Functions on the RITS Menu .................................. 3
1.3 Types of RITS Fees ........................................................................................ 4
1.3.1
Fixed Fees......................................................................................... 4
1.3.2
Volume Fees ..................................................................................... 4
1.3.3
Value Fees ........................................................................................ 4
2.MEMBER BILLING ENQUIRY ..................................................................................... 5
2.1 About Member Billing Enquiry .......................................................................... 5
2.2 Key Points .................................................................................................... 5
2.3 Member Billing Enquiry Screen ........................................................................ 5
2.3.1
Navigation ........................................................................................ 5
2.3.2
Filter Elements .................................................................................. 6
2.3.3
Action Options ................................................................................... 7
2.3.4
List Screen ........................................................................................ 7
2.3.5
List Headings..................................................................................... 8
2.4 Reconciling Charges with Invoice ..................................................................... 8
3.MEMBER INVOICE ENQUIRY .................................................................................... 9
3.1 About Member Invoice Enquiry ........................................................................ 9
3.2 Key Points .................................................................................................... 9
3.3 Member Invoice Enquiry Screen....................................................................... 9
3.3.1
Navigation ........................................................................................ 9
3.3.2
Action Options ..................................................................................10
4.THE RITS INVOICE ................................................................................................ 11
4.1 About the RITS Invoice ..................................................................................11
4.2 Sample Invoice.............................................................................................12
4.2.1
Page One .........................................................................................12
4.2.2
Page Two .........................................................................................13
4.2.3
Page Three .......................................................................................14
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1.
INTRODUCTION
1.1
Document Purpose
The RITS Member Billing User Guide covers billing functions that are available to RITS
Members from the Main Menu. A RITS Member user can view their billing activity and
invoices from the previous 12 months. This User Guide also explains the various components
of the RITS Invoice.
The schedule of fees and charges is not included in this Guide. It is available from the Fees
and Billing page of the RITS Information Facility or from the Reserve Bank website.
1.2
How to locate Member Billing Functions on the RITS Menu
After logging on to RITS, the Main Menu is displayed on the left-hand side of the screen.
Select the Billing tab to expand the menu.
The Member Billing Enquiry and Member Invoice Enquiry functions can be accessed by clicking
on the menu label under Member Enquiry.
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1.3
Types of RITS Fees
1.3.1
Fixed Fees
Annual fees are levied for membership of RITS and for usage of the Automated Information
Facility (AIF). These fees are charged in advance and included in the July invoice. The
following table shows the descriptions used in RITS invoices and in billing enquiries.
Type of Fee
Description
Annual RITS membership fee
Membership Fee (2014/15 FY)
Annual AIF fee
AIF Fee (2014/15 FY)
1.3.2
Volume Fees
A volume fee is applied to most transactions (both for debits and credits) settled in RITS
across a Member’s Exchange Settlement Account (ESA). These fees are billed monthly in
arrears.
The following table shows the descriptions used in invoices and in billing enquiries for each
type of transaction. “W/h” indicates warehoused transactions, which are shown as separate
items in invoices.
Type of
Transaction
Description for credits
Description for debits
Austraclear
feeder system
RTGS Fee Austraclear Credit
RTGS Fee Austraclear Debit
RITS Cash
Transfers
RTGS Fee Cash Transfer Credit
RTGS Fee Cash Transfer Debit
RTGS Fee Cash Transfer (W/h)
Credit
RTGS Fee Cash Transfer (W/h)
Debit
CHESS Batch
RTGS Fee CHESS Batch Credit
RTGS Fee CHESS Batch Debit
CHESS RTGS
feeder system
RTGS Fee CHESS-RTGS Credit
RTGS Fee CHESS-RTGS Debit
RTGS Fee CHESS-RTGS (W/h)
Credit
RTGS Fee CHESS-RTGS (W/h)
Debit
MasterCard
Batch
RTGS Fee MasterCard Batch Credit
RTGS Fee MasterCard Batch Debit
Property
Reservation
Batch
RTGS Fee PEXA Batch Credit
RTGS Fee PEXA Batch Debit
SWIFT PDS
feeder system
RTGS Fee SWIFT Credit
RTGS Fee SWIFT Debit
RTGS Fee SWIFT (W/h) Credit
RTGS Fee SWIFT (W/h) Debit
Volume fees are not charged on Low Value Settlement Service (LVSS) transactions or on
Government emergency payments paid by the Reserve Bank on behalf of Centrelink via
SWIFT.
1.3.3
Value Fees
A Value Fee is applied based on the aggregate value of transactions settled (both debits and
credits) across a Member’s ESA during the month. The value fee is billed monthly in arrears.
NB: The value fee is not levied on RBA Repos or on Government emergency payments.
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2.
MEMBER BILLING ENQUIRY
2.1
About Member Billing Enquiry
The Member Billing Enquiry function allows the user to view charges within a specified date
range.
2.2
Key Points
•
The user can filter information by branch and/or by type of item, e.g. fixed fees,
volume (“per unit”) fees, value fees, late fees, and adjustments.
•
Information for the current month to date and the previous 12 months is available.
•
Filtering for Billing Type = All will not be directly comparable to the monthly invoice:
-
Adjustment entries are made on the 1st working day following the invoice month
and are dated as such. These should be searched separately. Also, results
displayed for Adjustments prior to June 2015 are inclusive of GST.
-
Discrepancies may arise with late fee amounts due to rounding (see Section 2.4).
2.3
Member Billing Enquiry Screen
2.3.1
Navigation
•
•
•
Select the Billing tab on the Main menu.
The Member Enquiry menu displays.
Select Billing Enquiry.
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2.3.2
Filter Elements
The table below describes available filter options.
depending on the options you select.
You can use more than one filter,
Field
Description
Branch
This filter lists a RITS Member’s branches.
Selecting a branch returns fees related to that branch.
Selecting “All” returns all charges for the RITS Member.
Billing Type
This filter lists categories of billing items:
•
All - returns all charges and adjustments in the selected date
range.
•
Adjustments - returns adjustments entered on invoices. Prior to
June 2015, results are inclusive of GST.
•
Fixed Fees - returns charges for all fixed fee types; dated the last
day of the invoice month.
•
Late Fees - returns all late fees. A late fee is calculated each day
on the amount unpaid on each invoice after the respective
payment due date.
•
Per Unit Fees - returns all volume fees; see below in this table.
•
Value Fees - returns value fees, calculated monthly and dated the
last day of the invoice month.
Selecting a category returns charges for that billing type incurred
during the selected date range.
Per Unit
This filter becomes active if Billing Type = Per Unit Fees. It lists
transaction categories in alphabetical order.
(See Section 1.3.2
Volume Fees.)
Selecting a per unit fee type returns daily charges for that type
incurred during the selected date range.
Selecting “All” returns daily charges for all per unit fee types incurred
during the selected date range.
Date From
This filter allows selection of a start date (inclusive) for the search.
The default date is the first day of the current month.
This date cannot be later than Date To.
Date To
This filter allows selection of an end date (inclusive) for the search.
The default date is the current date.
This date cannot be earlier than Date From.
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2.3.3
Action Options
Button
Description
Find
This option activates a search according to the criteria specified.
Set the filter/s (see above table), and then select Find.
Clear
Clear resets the filter/s and clears the search list.
Export
This option exports search results to an Excel document.
Printer icon
Select the printer icon to print the list displayed on the screen.
2.3.4
List Screen
When Find is selected, the results according to the filter criteria set are displayed in the
following screen:
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2.3.5
List Headings
The table below explains the information that is displayed in the bottom half of the screen
as a result of a successful search based on the filters specified.
Field
Description
Summary
Details
Shows the total number and summation (‘amount’) of billing
charges shown in the search result.
Branch
The branch to which the billing item pertains. Branches are listed
in order of the 6 character RITS mnemonic (or the 4 character
mnemonic if the charge relates to the Member rather than the
branch), and then date order, ascending.
Date
The date when the billable transaction occurred.
Number
The number of billable transactions of a particular billing type on
the date shown.
Description
Describes the billing charge.
Rate
The unit rate for the billing type, where applicable.
Amount
The total amount for a billing item (Number x Rate).
Adjustments results prior to June 2015 include GST.
2.4
Reconciling Charges with Invoice
The figures in the Billing Enquiry will match corresponding figures shown on Members’ RITS
invoices. Please note that the Billing Enquiry does not show the GST levied on the RITS
fees, whereas this is shown in invoices. (See Section 4 in this Guide for a sample invoice.)
In the Member Billing Enquiry function, the daily late fee amounts are rounded for display
purposes. In the invoice, the late fee amounts for the month are rounded after the
summation of daily amounts, resulting in a potential rounding difference when compared
with the Member Billing Enquiry figures.
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3.
MEMBER INVOICE ENQUIRY
3.1
About Member Invoice Enquiry
The invoice enquiry allows the user to select one or more invoices to view or print from a
displayed list.
3.2
Key Points
• The screen is automatically populated with a list of the Member’s current and
previous 12 months’ invoices.
• Selected invoice(s) display as PDF files that you can view and then print. Note that
viewing, saving and printing are accessed via the same option, Print Invoice. (See
Section 3.3.2 below.)
3.3
Member Invoice Enquiry Screen
3.3.1
Navigation
•
•
•
Select the Billing tab on the Main menu.
The Member Enquiry menu displays.
Select Invoice Enquiry.
The following screen is displayed, showing a list of the monthly invoices that are available.
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3.3.2
Action Options
Action
Description
Select
Click the check box next to required invoice(s) in the Select
column.
Print Invoices
Once invoice(s) are selected, click Print Invoices. A pop-up
window displays …”Do you want to open or save this file?”
Open
Opens, in a separate window, selected invoice(s) for viewing in
PDF format and printing as desired; or
Save
Select Save to save PDF file of selected invoice(s) to a particular
directory; or
Cancel
Cancels the action and returns to the invoice listing.
Clear
Clears the current check box selection of invoice(s).
Printer icon
Select the printer icon to print the invoice listing displayed on the
screen.
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4.
THE RITS INVOICE
4.1
About the RITS Invoice
The RITS invoice includes all new charges accrued during a given invoice period (monthly).
Page 1 includes the Balance Brought Forward (i.e. the Total Amount Due from the previous
invoice), the total of any payments made during the month, late payment fees incurred (if
any) and any Adjustments to the invoice. The Total Amount Due and Payment Due Date are
also displayed.
Late fees are calculated each day on the amount unpaid on each invoice after the respective
payment due date. The interest rate used to calculate late fees is the RBA target cash rate.
Fixed Fees are charged annually in advance, in the July invoice.
RITS Volume Fees shows the total of the various “per-unit” fees. For information purposes,
further detail on volume fees is shown on page 2 of the invoice.
The RITS Value Fee payable for the month is shown on page 1. Details on values settled and
calculation of the fee are available on page 3.
For all values in the invoice, rounding is done after all summations have been completed.
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4.2
Sample Invoice
4.2.1
Page One
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4.2.2
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4.2.3
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Page Three
14