Committee of Practitioners
April 14, 2011
A meeting of the West Virginia Department of Education Federal Programs Committee
of Practitioners was held at the Embassy Suites in Charleston, WV on April 14, 2011.
Members in attendance were as follows:
Jan Stanley
State Title I Director
jstanley@access.k12.wv.us
Karen Davies
kdavies@access.k12.wv.us
Chad Holt
Title I School Improvement
Coordinator
Title I Math/Migrant
Coordinator
Title I Reading
Coordinator, WVDE
Title I/N & D Coordinator
Mary Townson
Title I Accountant
mtownson@access.k12.wv.us
Jane Massi
Title I Consultant
jane.massi1@gmail.com
Mami Itamochi
Title III Coordinator
mitamochi@access.k12.wv.us
Robert Crawford
State Title II & III
Assistant Director
Title II Coordinator
rcrawford@access.k12.wv.us
John Ford
Leticia Lovejoy
Robert Mellace
John Merritt
jford@access.k12.wv.us
lllovejoy@access.k12.wv.us
cholt@access.k12.wv.us
rmellace@access.k12.wv.us
jmerritt@access.k12.wv.us
Jackie Day
Federal Programs Director
Wood County
Title I Director
Harrison County
Title I Director
Wyoming County
Parent Boone County
Cinda Francis
Parent Jackson County
cfrancis@wvadventures.net
Gail Varney
Principal
Jackson County
Principal
Kanawha County
Voc. Director/Title I
Greenbrier County
Title I Director &
Technology
Boone County
Title I Director
Upshur County
gavarney@access.k12.wv.us
Kay Devono
Joe Stewart
Steve Knighton
Sallie Dalton
Nora Dotson
Roy Wager
mdevono@access.k12.wv.us
jlstewar@access.k12.wv.us
michaelandjackie@msn.com
sknighto@access.k12.wv.us
sedalton@access.k12.wv.us
ndotson@access.k12.wv.us
rhwager@yahoo.com
Jan Stanley opened the meeting with introductions and welcome. She also gave an
overview of the COP.
Karen Davies and Jane Massi presented the procedures of the COP to the members for
revisions/additions/deletions. Members were given example procedures from various
states to compare and draw ideas which to include in the West Virginia COP procedures.
The following suggestion, additions and revisions were made:











A draft agenda will be sent out at least 2 weeks in advance of each meeting to
allow input from members as to what should be included on the agenda.
The committee defined chairperson and included how such person is chosen or
appointed to the chair position.
A non-discriminatory statement was suggested and added to the procedures.
Accommodations and stipends for parent members were discussed. No changes
were made.
Terms of office were discussed to specify number of committee members, length
of occupancy and rotation schedule. No changes were made.
A recommendation to include a secretary to record meeting minutes was
discussed. The minutes will be approved by the chairperson and posted to the
website. A notice will be sent to committee members to notify each as to when
the minutes are posted to the website.
The frequency of meetings was discussed and changes were made in the
procedures document.
The creation of sub-committees was discussed to address items of concern which
can be reported to the large committee.
Committee membership was discussed to determine if membership included
representation from all groups involved.
The committee group size was changed to a minimum of 25 members.
NCLB was changed to ESEA on all documents.
WVDE state Title I personnel discussed fiscal pieces within small groups and reported
out on changes/additions/deletions which need to be made to the following topics:



John Ford – Carryover – no changes are to be made other than the substitution
of NCLB to read ESEA
Leticia Lovejoy - Comparability – changes to school personnel in regards to
exclusions and inclusions were made to reflect changes in programs within the
state. Other changes include the substitution of NCLB to read ESEA.
Chad Holt – Inventory – discussion of acquisition costs and requirements to
record inventory for all non-consumable items. It was determined that inventory


shall be maintained for all tangible Title I property with a useful life of one year,
regardless of the acquisition cost. The SEA and LEAs are not required to track
consumable items, but are required to maintain an inventory of items such as
computers, PDAs, cell phones, etc.
Jane Massi – Maintenance of Effort (MOE) – changes will be made to the header
and footer to reflect ESEA rather than NCLB.
Mary Townson – Time and Effort – the group removed examples pertaining to
positions which no longer exist. The reconciliation for payroll was also removed.
John Ford and Chad Holt discussed monitoring procedures and the creation of the
electronic documentation submission. A question and answer session followed with
opportunity for members to voice concerns and seek clarification about the method of
documentation review by the WVDE.
Jane Massi and Karen Davies presented the monitoring procedures document to the
committee for revisions/additions/deletions.
COP members broke into small groups to discuss the schoolwide and monitoring
documents. Small grammatical and typographical corrections were made to each.
The meeting concluded with closing remarks and expression of appreciation for all in
attendance.