APPENDIX 1.1 How to create Best Practices This document is created for the members of Large Scale Digitization Working Group (LSDWG) who create Best Practices for the Library’s digitization activities including different types of metadata creation. The document consists of three parts; background, recommended features, and recommended format. (This document follows the structure and format of the Best Practices.) Table of contents 1.1.1 Background 1.1.2 Recommended Features  Table of contents  Introduction  Examples  Related resources  Contact information 1.1.3 Recommended Format 1.1.1 Background The University of Illinois at Urbana‐Champaign Library launched its Large Scale Mass Digitization Projects in the fall of 2006. In order to have consistent outcomes from different vendors and in‐house projects, the LSDWG decided to create Best Practices that can work as standards and guidelines for library‐wide digitization projects. 1.1.2 Recommended Features The following features are recommended in Best Practices documents. Table of contents Please start your document with a table of contents that summarizes the contents of your document. This will be used when we compile the all documents. Introduction This section will include the background and purpose of the Best Practices of each section. Examples Examples can guide users in how to use each section of Best Practices. Please feel free to add any number of examples. Related resources If there are any related sources, please include them in your document. Contact information Please end your document with contact information. 1.1.3 Recommended Format The structure of Best Practices is Part (1.) – Section (1.1) – Subsection (1.1.1) – Sub subsection (12pt. bold face) and so on. Each document will have assigned number when combined as one document. Please see below for the tentative number of each section. Each document will start from the Section level. Section Use Calibri 14 pt. bold with 1 ½ pt underline. Your document will start from Section level as shown in an example below. The Section will work as a main title of your document. Example: 3.1 Best Practices for Descriptive Metadata Subsection Use Calibri 12 pt. bold with 15% grey white, background 1, and darker 15% (the color will be adjusted when the documents are compiled together.). Please use this as the title for the next level of content. The body is added after the single line spacing. There should be double line spacing before the new subsection is introduced. Example: 1.1.3 Recommended Format Sub subsection Use Calibri 12 pt. bold. The body will follow with 6 pt. after the sub subsection title. If you need another layer of subsection, then use the bullets instead of adding another layer of numbering. Example: 1.1.3 Recommended Format Following is the recommended format. Sub subsection Use Calibri 14 pt. bold.  Use the bullets after the sub subsection.  Please avoid adding another number after three digits number structure. Body Use Calibri 12 pt. with single space and 0 pt. spacing for before and after the line, 6 pt. spacing after the each subsection. Example: The University of Illinois at Urbana‐Champaign Library launched its Large Scale Mass Digitization Projects in the fall of 2006. In order to have consistent outcomes from different vendors and projects, the LSDWG decided to create Best Practices that can work as standards and guidelines for library‐wide digitization projects. Numbering The document is arranged hierarchically in numerical sequence to convey the substructures. Start with the Arabic number that is assigned to your section and then add another Arabic number with a period for the substructure. If the numerical sequence exceeds to three digits, then use the simple 12 pt. bold face, then use bullets for the following subsection. Example: 1.1.3 Format Section Subsection Body Numbering  Limit to three digits numbers  Use bullets for the following subsection * Contact Information: Betsy Kruger (betsyk@illinois.edu) MJ Han (mhan@illinois.edu)