OFFICE OF ADULT INSTITUTIONAL EDUCATION PROGRAMS
PRINCIPALS MEETING
SEPTEMBER 19, 2012
WATERFRONT HOTEL - MORGANTOWN
September 19, 2012 – Principals meeting
PARTICIPANTS:
Keith James
Fran Warsing
Jacob Green
Gary Wingrove
Marjorie Youngs
Row Harman
Judy Burkle
Mike Shaffer
Kari Rice
Shawn Rubenstein
Christopher Blake
Ernie Gooding
Lori Loomis
Greg Curry
Rhonda Mahan
Jeff Richard
Mark Hedrick
WVDE
WVDE
WVDE
WVDE
Martinsburg Correctional
Anthony Correctional
St. Marys Correctional
Central Regional Jail
WVDE
Pruntytown Correctional
Mt. Olive
Huttonsville Correctional
Lakin Correctional
Denmar Correctional
WVDE
St. Marys Correctional
Northern Reg. Jail
Jacob welcomed everyone to the meeting.
The Policy and Procedures Manual was reviewed and updated.
Any of the procedures that pertain to the juvenile facilities can be eliminated. Fran
distributed a list of these procedures. Facilities need to keep the old procedures manual
for CEA monitoring purposes. Everyone is to review these and make any suggestions of
additions that need to be made. Some that need updated are Travel (add “use state
rates when staying overnight and use National Travel at all times when making airline
reservations) and Personnel Selection Procedures. Need to add one about AMEIS
tracking – assigned to Kari. Since the new GED is computer based need to add
language concerning vouchers, voluntary no shows, inmates in segregation.
Kari is working with a committee for a Parenting curriculum.
Jacob requested that each facility send him a prioritized list of projects that will need
additional funding. WIN should be the number one priority on everyone’s list. List items
that you will need to have in order to continue a program or things you many run out of
and need to purchase before the end of the year. Put a dollar amount with each item.
This needs to be submitted by September 28th.
Duane reported on the changes that are being made to the purchasing procedures. In
October 2013 the new purchasing system is scheduled to begin.
There needs to be something in policy and procedures concerning fixed assets and the
responsibility of new hires who are inheriting equipment.
When you request quotes make sure that they vendor puts that the bid will be good for
90 days. That will cut down on extra work in the event that the purchase order is held
up for some reason.
Watch your budgets – in order to cut down on the number of computer cartridges that
you have to purchase, get the computers on the network so you can print to the copier.
If you need they connected, put in a work order to Gary and he will take care of it as
soon as he can.
We will no longer be able to have quarterly face to face principals meetings. The
meeting in December will be done by way of a webinar. The March meeting will be held
in Charleston at John XXIII on February 28-March 1, 2013. The overnight rooms will be
at the Hampton Inn at Southridge.