RPC Meeting Minutes
Winter 2014 at Green River Community College
Wed. March 19 – Fri. March 21, 2014
Number of meeting attendees: 56
Number of colleges represented: 30 (Bates Technical College, Bellevue College, Bellingham Technical College,
Big Bend Community College, Cascadia Community College, Centralia College, Clark College, Clover Park Tech
College, Columbia Basin College, Edmonds Community College, Everett Community College, Grays Harbor College,
Green River Community College, Highline Community College, Lake Washington Institute of Technology, Lower
Columbia College, Peninsula College, Pierce College District, Renton Technical College, SBCTC, Seattle District Office,
Shoreline Community College, Skagit Valley College, South Puget Sound Community College, South Seattle Community
College, Spokane Falls Community College, Tacoma Community College, Walla Walla Community College, Wenatchee
Valley College, Whatcom Community College, Yakima Valley Community College)
Day 1 – Wed. March 19, 2014
1:30 – 2:45 pm – Tableau training – TC 206 – Colleen Skipper (206-634-5231;
cskipper@tableausoftware.com) from Tableau reviewed the following topics (see attachment):
1. Visual analytics basics
2. Tableau introductory training
3. Tableau in the real world
4. How we can leverage Tableau server
5. SBCTC application (college access request and questionnaire)
Tableau training will be offered in Seattle in April and September (cheaper rates are available for
colleges): http://tcc14.tableauconference.com
Carly Haddon from Pierce College presented about her college’s experiences with Tableau and
dashboards.
Carmen McKenzie emailed the researchers on 3-24-2014 advising them that “The SBCTC hosted
Tableau server is now available for college use. To request access, please complete the form (see
below) and email it to the SBCTC help desk at helpdesk@sbctc.edu. Colleges will need to purchase
at least one Tableau Desktop software license to interact with the SBCTC Tableau Server
environment. The Tableau Desktop software is available directly from Tableau Software at an
educational discount. Please contact Colleen Skipper, our Tableau representative, at
cskipper@tableausoftware.com for pricing. Please direct any technical questions about Tableau to the
SBCTC help desk at helpdesk@sbctc.edu.”
TableauTrainingForR TABLEAU Access
PC.pptx
Request Form.doc
3:00 – 5:00 pm – Combined committee meetings
Accreditation and Performance/Outcomes Committees (Maureen Pettitt and Jim Mulik)
Data Stewards and Collaboration/Technology Committees (Cynthia Requa and Hal Royaltey)
5:15 – 6:15 pm – EMSI (Economic Modeling Specialist, Intl) demonstration by Gabriel Rench and
Nathan Stevenson (TC – 206):
EMSI did a presentation demonstrating their product, the work that they did with the economic
report, and their interest in getting a state license to update their report.
Day 2 – Thurs. March 20, 2014 (TC 206/207)
8:00 – 8:30 pm – breakfast
8:30 – 8:45 pm – Welcome by President Ely (GRCC)
8:45-9:00 am – Welcome by Chris Johnson (president of RPC): Welcome, contact lists,
introductions
9:00-10:30 am – Selected Definitions, Perspectives & Models - “Best Practices” – by Maureen
Pettitt lead
Maureen put together the attached document, providing some initial ideas about best practices
models. In small groups, based on the attached document, we discussed what a best practices
model would look like and then, afterward, reported out to the whole group. Maureen will
compile the responses in Wiggio.
BestEmergingPromisi
ngPractices.docx
10:45 -12 noon – ctcLink – by Tonya Benton (SBCTC)
Tonya reviewed timelines, preparation activities in all waves, project updates, testing on
CEMLIs, and a vision of day 1 success criteria (i.e., Can our college enroll students? Can we
collect tuition? Can we disburse financial aid? Can we pay employees?). See the attached
presentation.
RPC_ctcLink_-March
20FINAL-Tonya.pdf
12 noon to 12:45 pm – The experiential education umbrella – by Wilma Dulin (YVCC)
Wilma reviewed what is experiential education (EE); EE practices; why EE; EE push in
Washington State; EE at YVCC; some potential issues for students, faculty, student services,
administrators, and researchers; EE research questions; what research supports; guidance for
evaluation; and sampling of organizations. See the attached presentation.
The Experiential
Education Umbrella-Wilma.pptx
12:45 – 1:45 pm – lunch
1:45 – 2:45 pm – Committee meetings on work plan
3 – 4 pm – Ethics in institutional research – by Wilma Dulin (YVCC)
We broke into small groups and discussed ethical dilemmas we have witnessed as institutional
researchers; we then shared highlights with the entire group. See the attached Association for
Institutional Research’s Code of Ethics for Institutional Research. Ethical components include
who is included/invited to interpret the information.
AIR_CodeOfEthics.p
df
4:30 – 5 pm – Social (Lindbloom Center, Glacier Room)
5 – 7 pm – Dinner (Lindbloom Center, Glacier Room)
2
Day 3 – Fri. March 21, 2014 (TC 206)
8:30 – 10:30 am
Secretary: Roll call: 12 colleges were absent (Cascadia Community College, Everett Community
College, Lake Washington Institute of Technology, North Seattle Community College, Olympic
College, Pierce College District 11, Seattle Central Community College, Seattle Community
College District 6, Shoreline Community College, South Seattle Community College, Spokane
Community College, Spokane Community College District 17); minutes from fall 2013 RPC
meeting were approved.
Treasurer’s report (Starr Bernhardt): Fifty-six members attended the 2014 Winter RPC Meeting.
Total revenue was $5,075. The cost of food services for the winter meeting was $3,100.72. One
$200 travel grant was awarded and an additional $666.69 was incurred as travel reimbursement
for Natasha Balac (presenter at the 2013 Spring RPC Meeting at Bates). Total net change was
$1,107.59 following the winter meeting, bringing the current RPC balance to $13,168.59.
President’s report (Chris Johnson): appreciation of committee review of work plans; request
from WAC Ed Services – asked RPC to look at methodology in BAS report; ctc Link; Wilma put
together a nominating committee for the president elect for next year
Reports
Information Technology Commission – ITC (Russ and Teresa Greene) – there is interest about
using mobile apps with ctcLink; discussions about identity management; discussions about
students and faculty using multiple email addresses; questions about the legacy ODS; Wendy
Hall, Sally Jackson, Erin Guthrie, Angie Dahlke volunteered to be on a task force to put together
a data dictionary; made little progress with SharePoint; all colleges will need to be PCI
compliant; looking at CRM (XRM) solutions for data collection, case management, recruitment
data, integrated packages, etc. (Ty has done research into these packages that he can share; the
cost is high; Teresa Greene is considering MS Dynamics, which is compatible with ctcLink;
PeopleSoft will only bring us up until the late 1990s) – need to consult about how to integrate
tools; about 8 colleges are in the process of getting legacy ODS
State Board Reports (Darby Kaikkonen, David Prince, Tina Bloomer)
A. Open Education Resources (OER) Project (Darby Kaikkonen): Data research request from
BYU was emailed to all institutional researchers in January; ran for OCL faculty and control
group; don’t know whether faculty are using OER; BYU researchers want to send faculty a
survey, but data is unidentifiable; they don’t have the names of the faculty in the control
group; they will be contacting colleges directly to administer surveys about the extent to
which faculty are using OER (Darby would tell colleges which faculty were included in the
control group); State Board (Darby) will link data to keep it de-identified for BYU
researchers.
B. Labor market information (Tina Bloomer): with applied baccalaureates there is even more
interest in labor market information now beyond two-year professional-technical programs;
there are options for obtaining data. Tina referenced the presentation given by EMSI on
Wednesday. See the attached presentation. Three options for accessing labor market
information are below:
SupplyDemandPrese
ntationNew.pptx
3
1. EMSI: can provide real-time data, has historical trends, sells their package based on the
number of counties data you want access to, has demand forecasting
2. Employment security (ESD): data may not be quite as current, they have now renewed
their contract with Help Wanted Online. They have information under “Employment
and Labor Market Data, (Workforce Explorer is now gone, information is still there
though); some historical labor market trends are available on the Office of Financial
Management (OFM) website; CareerBridge has program information including
completions and wages; ESD is willing to use “Help Wanted Online” to give us reports
and work with our system (e.g., state’s top 10 skills, state’s top 10 occupations, online
postings in WA state – software and aerospace, state online postings, county online
postings, help wanted online postings vs work source postings, state postings vs
employment security department customers); the State Board is trying to get on
Employment Security’s license
3. Burning glass is another option that some colleges are using. The Center of Excellence
staff have been involved in conversations with Burning Glass and are working on group
pricing for colleges. The issue of variability in EMSI pricing for local workforce
development councils (WDC) verses colleges was also discussed. Some were saying
WDC’s seemed to have better pricing. Is being offered to community colleges for
$3,000/year (speak to Teresa Greene) – the Center for Excellence is adopting it. It
provides similar data to EMSI (e.g., employment, wage, student job postings, etc.)
C. Economic benefit study by EMSI (David Prince): Ty Jones (Columbia Basin) – conducted a
return on investment study done for their college, students, and community by EMSI; they
provide a 1 page summary, an executive summary, and an in-depth study; includes social
impact, etc.; 4 colleges are interested in this study; EMSI charges about $4,500/college. A
few presidents have approached the state board about doing this as a state.
D. High school information (David Prince): this project is in the works; will follow high school
graduates 3 years out of high school and provide transfer information; the State Board will
receive 3-4 databases and will follow students 3 years out of high school linked to a DW ID.
E. Legislative Report (David Prince): Performance Funding was a popular topic. Student
achievement and our system are highly thought of because we took the initiative to do this
ourselves. There was a bill proposed to look at graduation and employment outcomes and to
measure ROI to the student. This bill died in committee, but the language reappeared in the
budget. We and the 4 year colleges are required to submit a report by November 2014 on
economic success measures.
Transfer study was done a year ago.
10:30 – 10:45 am – Break for lunch vouchers
10:45 am – Commission rep updates
Allocation/Accountability Taskforce (Ty Jones): gathering information about the old system and
history of allocation process; talking to an expert about performance funding; there are models
about revamping the current allocation system; the main message is stay tuned for a
recommendation from the presidents; to prepare for meetings with presidents, (1) become
familiar with the funding model as it relates to student achievement (the current 2% of funding
from student achievement will increase) and (2) understand the enrollment plan from the State
4
Board. There was a suggestion for Ty to do a pre-conference workshop at the next RPC meeting
about this topic.
The Association (Cynthia Requa): the March winter conference was great; there will be a
leadership retreat at Alderbrook resort in Union WA (April 14-16, 2014); the August 14-15,
2014, summer conference will be held at Columbia Basin College
11:00 – 11:20 am – Committee reports
Accreditation/Performance and Outcomes Committee (Maureen Pettitt and Jim Mulik): the two
committees met jointly to work through whether the 2 committees should combine. The decision
is to keep the 2 committees separate and to better delineate their responsibilities. See the attached
minutes.
Accreditation and
Performance-Outcomes Committee RPC minutes (Green River March 2014) - final.doc
Communication committee (Evan Picton): conducted an RPC member skill and expertise
survey/inventory (it can be can be accessed on the communication committee webpage);
discussed the SharePoint Site; discussed the role of the communication committee in
coordinating professional development for RPC meetings. See the attached committee notes.
Winter 2014
Communications Committee Notes 1.doc
Combined Collaboration and Technology/Data Stewards committees (Cynthia Requa and Hal
Royaltey) merged into a yet to be determined name: will be offering training for exempt
personnel; succession planning for the committee (will have rotating positions on the
committee); will develop a new work plan; created a list of topics that fall under them (e.g.,
working on a common platform, ctcLink, leveraging institutional knowledge, etc.; focus on data
integrity, quality, and collaboration/ sharing (working on common data, definitions, methods,
technology, needs); communication ideas will be shared with the communication committee; a
team was formed to map the data fields from People Soft to the data warehouse. See the attached
committee notes.
CombinedCollaborati
onandTechnologyDataStewards.doc
Other items
Everyone should email Chris Johnson work plan items within the next month.
The spring conference will be at Spokane Falls.
The election for president elect will be organized by Wilma Dulin.
Suggestion to coordinate our fall conference/meeting with the Tableau training in Seattle in the
fall.
Meetings have historically been held later in the quarter – Darby suggests holding the RPC
meetings earlier in the quarter.
The meeting was adjourned at 11:30 a.m.
5