Disability Support Services Council
January 31st and February 1, 2013
Winter Meeting Minutes
(Pierce College-Lakewood)
Meeting was called to order at 9:30 a.m. by President Megan Jasurda.
Megan welcomed those in attendance and expressed appreciation to members
attending by ITV. Two general announcements were shared regarding changes
to the agenda due to Scott Copeland’s request to reschedule his presentation.
Today’s 2:00pm State Report from Scott will be switched to The Documentation
Dilemma-Group Discuss and Scott will present the State Report tomorrow at
11:30am; and the Report on Shin legislation will be switched to Hot Topics with
Shin legislation to follow Scott’s report tomorrow.
Question from a member asked to review and organize the Committee Report
groups prior to the scheduled breakout sessions which confirmed:
1. Student Learning Outcomes (SLO)
2. Math Accommodations
3. Universal Design
4. New Committee added: Accessible Technology (AT)
Question from a member asked what the DSSC schedule would look like for the
WAPED 2013 Spring Conference. Tami Jacobs shared historically DSSC met a
half day before and after WAPED conferences. At which time, DSSC board
shared challenges for ITV access at spring conference due to the hotel services
where the WAPED conference is being held. Alternative locations for DSSC to
meet were discussed and included:
1. Cashmere High School-would require really good minutes (Jamie had an
anxiety attack)
2. Purchase a “hot spot” and then provide access to all members
3. Find a smaller room at hotel vs. basement room that might allow for ITV
4. Check with Town Hall
5. Use of an audio phone
6. Find a completely different location (would not change the site of WAPED’s
conference location)
DSSC board asked for any last minute suggestions for today’s Hot Topic
Discussions with the following offered by members:
1. Parent Participation with student’s who have executive function
deficits…differences between K-12 and higher education institutions
Fall Meeting Minutes/Treasure Report
The fall meeting minutes and treasurer’s report were reviewed, approved and
accepted by the membership at 9:50am.
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DVR agreement/OCL update
Tami Jacobs led discussions and shared the DVR agreement is an interagency
agreement between DVR; DSB; DSHS& higher education institutions. The first
agreement was established in November of 2007. The agreement allowed for
shared expenses that went over 7500.00 for one year. At which time the cost
would be split 50/50 between the agency and the college. The current agreement
expired back in October of 2012 and has grown to 20 pages of content.
Steps with working with this agreement included the following:
1. Complete worksheet i.e. “cost share” is the actual title-Tami will send to
DSSC board.
2. Contact the CM of outside agency and get verbal game plan to organize
worksheet.
3. Send the worksheet to agency with college’s DSS signature.
4. Bill each quarter after 7500.00 has been spent.
Questions& answers were fielded by Tami who shared the Client Assisted
Program can be a resource if student gets pulled from plan and agreement gets
broken. Scott Copeland and Tami will follow-up with DSHS for clarification on
discrepancies found between the original and present agreement (i.e.
interpreters, CART, Braille are not in the new agreement any more). They will
also follow-up on whether the A19 sheet could be used in addition to the “costshare” worksheet. She will also find out if there are any consequences with
failure of the outside agency to pay. FYI: The old worksheet is located in the
DSSC website-Tami will send new one.
With regards to the Open Course Library (OCL) this is funded by the Gates
Foundation. DSSC participated in Phase I and voted to participate in Phase II.
Tami did contact Terrell Thompson who contracted with SBCTC, he and his team
will be executing Phase II. He and his team did identify problems with a report
provided to SBCTC recommending the following 1.) Not to use Google doc and
2.) That the DSSC members come together to fix problems.
Questions& answers from DSSC members included the following:
1. Not sure we are the right ones to fix OCL.
2. DSSC members don’t feel comfortable or view selves as experts in this arena
“how do we train never the less fix it”.
3. Could Terrell give DSSC instruction and then we execute his thoughts?...At
which point Connie Broughton chimed in and shared her thoughts “it is not
DSS responsibility it is the instructors”
Conference broke at 10:39am to 11:00am
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Canvas Presentation
Presentation led by Connie Broughton, DIR of E-learning and Open Education at
SBCTC. The ppt will be sent to DSSC board for distribution with handouts
provided directly to members for the presentation.
Connie shared history on e-learning technology. In 2008 a strategic plan was
developed because technology dollars historically went to business and now
were going to go to teaching and learning. Educational institutions are seeing online enrollments growing. For example, in 2011-2012 38K was spent on on-line&
hybrid courses. The goal is to improve student learning outcomes. Currently
there are seven (7) plans from the 2008 strategic plan that include:
1. Learning Management Systems (i.e. Canvas)
2. Ability to pool enrollment (i.e. WACL)
3. Lecture Capture Systems (i.e. Tegrity)
4. Web Conferencing (i.e. Collaborate)
5. 24x7 Research Libraries (i.e. ASKWA)
6. 24x7 e-tutoring (i.e. Western eTutoring Consortium)
7. Open Resources (i.e. Open Course Library-OCL)
At which point in time, Connie broke down three of the seven plans above
providing the following details.
#6-Western eTutoring Consortium is in 43 states
#7-OCL receives 750K from Gates Foundation and another 750K from state
resources. Currently there are 82 courses so students pay 30.00 for textbook (vs.
800plus for books). This will save students over 5million in textbook costs by
2013. Washington State just started a Massively Open On-line Course (MOOC)
Program in 2013 which has been led by Harvard for about one year. This is a
program where students in higher education can use MOOC as an orientation to
a class at no charge. At which time the student can then take the course for
credit the next quarter.
#1-Canvas is the new Learning Management System. It is already adopted by 31
CTC and five (5) Universities since December of 2012. It is an advanced mobile
technology tool that tunnels information by what each user chooses i.e. text or
email. It did not score high on accessibility but improvements are in the works.
Questions& answers were fielded by Connie who shared DSSC professionals
can get their campuses to put money and support into canvas accessibility
issues.
Conference broke for lunch and Committee Work Time at noon till 1:30pm
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Summaries from Committee Reports
Student Learning Outcomes (SLO)-Survey sent to students for feedback on what
they are learning with two (2) quarters under way. Procedures are currently being
developed for others to use.
Accessible Technology (AT)-Collected& shared ideas for creating a Letter of
Concern (LOC) from DSSC members regarding the need for specific guidelines
to be established for accessible technologies. This LOC will be given to Dr. Deb
Casey to process out to appropriate persons/parties and/or legislators. Goal is to
have a drafted LOC from this subcommittee to share with DSSC members at
spring conference.
Universal Design (UD)-Discussions centered on veteran needs with the request
to have an additional committee group created in this area. Such a group could
bring in guest speakers like Lt. Cornel (sp?) to talk about veteran issues.
Math Accommodations-The edited/updated 2012 survey monkey will go back out
to DSSC members and will be extended to WAPED members prior to spring
quarter.
The Documentation Dilemma
Group discussions included the following topics:
1. Question asked of DSSC members if any DSS folks are a part of their schools
Behavioral Intervention Teams (BIT). Findings were few with more are tagged
for information and/or assistance with swd.
2. AHEAD guidelines brought forth for discussion with Student Orientations vs.
Student Intakes. With a reminder that the DSSC coding icon has our
membership guidelines that should be not be forgotten.
3. Challenges with serving swd based on the location and layout of support staff.
4. How to increase DSS message and increase efficiency with the Intake
process…ideas included DSS presentations; 1:1 meetings with instruction
who can navigate students to DSS; presentations to Division Chairs/Deans;
creation of DSS groups and clubs who present information on DSS.
5. Are we advocates or services providers?
6. Math Substitutions& Waivers.
Conference Break @ 2:38pm to 2:45pm
Transition Presentation
Presentation led by Kim Thompson, who shared those that wanted a copy of her
ppt to please email her and she would follow-up individually. At which time she
shared her expertise for developing a smooth transition for students (and
parents) going to college. The title of her presentation was “Is there life after High
School?” This ppt was tailored to parents of swd and helped families understand
the differences between the K-12 success model and higher education’s access
model.
Conference Wrap up from 3:45pm to 4:00pm
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February 1, 2013
Meeting was called to order at 9:00am by President Megan Jasurda who again
welcomed and thanked those in attendance. A general announcement was made
correcting this morning’s agenda switching Claudia Angus’s presentation to
10:45 and letting Scott Copeland present the state report at 9:00am.
SBCTC Report
Scott confirmed he will remain our state representative with attendance at DSSC
meetings and conferences. At which time there was a loud roar of cheers that
erupted from DSSC members. After which Scott hit the highlights of his handout that all DSSC members had and included:
 No monies on the hill-McCleary Bill (requires monies to pay all K-12 costs)
puts a 1billion deficit on top of the 1billion deficit already. So there is a 2billion
deficit to start with.
 Will state ADAR funds increase CTC budgets or increase tuition? House is
dealing with this question.
 House committee members grew from twelve (12) to nineteen (19) with lots of
education going out to new members.
 Bill 1011-Resident tuition for veterans. This bill would support veterans who
are from out of state and allows them to pay resident tuition. House appears
to be favoring this bill.
 Bill 1109-Priority Registration for veterans. There appears to be no major
opposition from house or senate.
 Bill 5087-Not allowing undocumented students to receive residential tuition
rates. This bill is probably not going to be heard.
 Bill?-Veterans can work with instructors to figure out a game plan so not be
marked down or have to drop out of class if called to reserve duty. Scott
couldn’t remember exact name and would send link to this bill.
 Bill 5180-Senator Shin Bill. This bill was originally six (6) pages now one and
half (1.5) pages and appears to have language everyone can live with. This
bill focuses on creating a Task Force that will look into best practices
regarding equipment and documentation guidelines. There will be a 100K
fiscal attachment with a thirty one (31) or twenty-eight (28) person task force.
*Thursday, February 8th at 1:30 is next senate meeting with DSSC board
participation anticipated.
Student Services Commission Liaison Report
Dr. Debra Casey was not available to attend this conference. No student service
report will be reviewed but will be available for spring conference.
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Effective Intake Interviewing
Presentation led by Claudia Angus, who shared her expertise in purposeful
intake interviewing skills; different models for conducting interviews; followed by
an interactive role play; and small break-out group activity.
Conference Wrap-up Discussions/Announcements
Megan shared that the ctcLink folks were asking for all DSS processes/forms to
be sent to the state ctcLink contact or their college ctcLink contact no later than
February 15th. She will send out an email to DSSC listserve with all the contact
information.
Megan also asked for any ideas on topics and/or presentations for spring DSSC
conference. Members provided that following ideas:
1. Sharing of DSS Forms.
2. Share any SLO that other colleges (outside of the DSSC SLO committee
report) are developing. Mary Gerard is going to send SLO survey to Tami
Jacob’s team to review for accessibility.
3. Ask WAPED for MOOC screen readers.
Karen Fusco asked for feedback on student accommodation fees; technology
fees and Perkin fees. A lot of members do have access to these funds.
Conference Adjourned at 12:00pm with conference evaluations handed out.
Conference Minutes respectfully submitted by Jamie Hatleberg, Secretary on
3-27-13
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