CR2304 – AFRS Appropriation Index Table
Optional table. Codes defined by SBCTC-ITD.
Use the AFRS (Agency Financial Reporting System) Appropriation Index Table to view and modify, as
allowed, AFRS appropriation index codes, corresponding titles, and statuses.
User Function Keys
Protected Functions
F2
ADD
F3
CHANGE, except as noted below
User Functions
F1
REFRESH
F3
CHANGE Title, Status (except "D")
F4
INQUIRY
F8
MENU
Data Fields
AFRS APPR INDX (key field)
BIENNIUM (key field)
TITLE
AFRS APPR
APPR TYPE
APPR CHAR
AFRS FUND
AFRS FUND DETAIL
AFRS OBJECT
APPR START DATE
APPR END DATE
APPR CONTROL TYPE
APPR ORGANIZATION LEVEL
APPR PROGRAM LEVEL
APPR OBJECT LEVEL
CASH CONTROL TYPE
ALLOTMENT OBJECT LEVEL
REVERSION INDICATOR
EDIT STATUS (required)
AFRS UPDATE IND
RVSN DATE (display only)
AFRS Appropriation Index (AA-AFRS-APPR)
Description
Key field. A code indicating the fund and appropriation used for external
reporting.
Length
3 characters
Biennium (AA-BIEN)
Description
Key field. A code identifying the current biennium.
Length
4 digits
Format
YYYY
Title (TITLE)
Description
A title defined by a college for the AFRS Appropriation Index Code.
Length
20 characters
AFRS Appropriation (AFRS-APPR)
Description
A code indicating the appropriation that will be used for external reporting.
Length
3 characters
Edits
Must be valid on the AFRS Appropriation Table (CR2301).
Appropriation Type (APPR-TYP)
Description
A code identifying the type of appropriation.
Length
1 character
Values
Defined by SBCTC-ITD as follows:
1
2
3
4
6
7
8
9
State
Federal
Federal unanticipated
Governor's emergency allocations
Non-appropriated funds
Private/local
State - unanticipated
Private/local-unanticipated
Appropriation Character (APPR-CHAR)
Description
A code identifying operating and capital appropriations for reporting purposes.
Length
1 character
Values
Defined by SBCTC-ITD as follows:
1
2
Operating
Capital
AFRS Fund (AFRS-FND)
Description
The fund code used for external reporting. This field cannot be left blank. Three
asterisks (***) are assigned if it is not reported externally.
Edits
Must be valid on the Fund Table (GA1022).
AFRS Fund Detail (AFRS-FND-DETAIL)
Description
A code identifying a further classification of the accounting fund entities.
Length
2 characters
AFRS Object (AFRS-OBJ)
Description
A code identifying the object that will be used for external reporting.
Length
2 characters
Edits
Must be valid on the Object Table (GA1010).
Appropriation Start Date (APPR-STRT-DATE)
Description
A code representing the date on which the appropriation for a given biennium
begins.
Length
6 digits
Format
YYMMDD
Appropriation End Date (APPR-END-DATE)
Description
A code representing the date on which the appropriation for a given biennium
ends.
Length
6 digits
Format
YYMMDD
Appropriation Control Type (APPR-CNTRL-TYP)
Description
A code identifying the type of control exercised on financial transactions for
external reporting.
Length
1 character
Values
Defined by SBCTC-ITD as follows:
0
1
2
No appropriation fund control
Absolute appropriation fund control
Advisory appropriation fund control
Appropriation Organization Level (APPR-ORG-LVL)
Description
A code indicating the organizational level at which the appropriation is to be
controlled for external reporting.
Length
1 character
Values
Defined by SBCTC-ITD as follows:
0
1
Control appropriations at the agency level
Control appropriations at the agency level and division level
Appropriation Program Level (APPR-PRG-LVL)
Description
A code indicating the program level at which the appropriation is to be controlled
for external reporting.
Length
1 character
Values
Defined by SBCTC-ITD as follows:
0
1
2
3
No appropriation program level control
Function level
Program level
Subprogram level
Appropriation Object Level (APPR-OBJ-LVL)
Description
A code indicating the object level at which the appropriation is to be controlled for
external reporting.
Length
1 character
Values
Defined by SBCTC-ITD as follows:
0
1
No appropriation object level control
Object level control
Cash Control Type (CASH-CNTRL-TYP)
Description
A code indicating the cash control type at which the cash is to be controlled for
external reporting.
Length
1 character
Values
Defined by SBCTC-ITD as follows:
0
1
2
No cash control
Absolute cash control
Advisory cash control
Allotment Object Level (ALLOT-OBJ-LVL)
Description
A code indicating the level of object control for allotments for external reporting.
Length
1 character
Values
Defined by SBCTC-ITD as follows:
0
1
2
3
No allotment object level control
Allotment by object
Allotment by subobject
Allotment by sub-subobject
Reversion Indicator (RVRSN-IND)
Description
A code indicating whether reversion applies to an appropriation.
Length
1 character
Edit Status (EDIT-STAT)
Description
Entry required. A code indicating the status of the key field.
Values
Defined by SBCTC-ITD as follows:
A
L
I
D
Active (default)
Limited
Inactive
Delete
AFRS Update Indicator (AFRS-UPD-IND)
Description
A code indicating the action to be taken with a table entry.
Length
1 character
Values
Defined by SBCTC-ITD as follows:
A
C
D
Add
Change
Delete
Revision Date (RVSN-DATE)
Description
Display only. A date assigned by the system indicating when the current record
was changed or added.
Data Sets
Additions and changes made on this screen may update the following data sets:
•
AFRS Appropriation Index (AFRS-APPR-INDX-M)