Facility, WV _______________________________
Date ___________________________
West Virginia State Agency/Institution Monitoring Document
Title I, Part D, Subpart 1, Neglected and Delinquent
COMPLIANCE STANDARD
*Rating Scale: C-Compliance R-Recommendation F-Finding N/A- Not Applicable
Applicable to:
EXAMPLES OF VERIFICATION
STATE AGENCY
1.
2.
NCLB Title I, section 1412 (a)(1)(A)
The SA described in section 1411 is
eligible to receive a subgrant under
this part for each fiscal year in an
amount equal to the product of the
number of neglected or delinquent
youth reported and the per pupil
allocation.
NCLB Title I, section 1414(c)(1)(2)(4)
Each SA that desires to receive a
grant under this subpart shall submit
a plan describing needs
assessment, program goals and
objectives, and assurances.
3.
NCLB Title I, section 1414(c)(3)
A state agency shall use funds
received under this subpart only for
programs that are consistent with
the State plan under section 1414.
NCLB Title I, section 1415 (a)(2)
An inventory is maintained for
equipment purchases.
1
State Agency
Title I, Part D

State Agency
Title I, Part D






State Agency
Title I, Part D





Documentation:
Copy of the Annual Neglected/Delinquent Child
Count and supporting documentation
Interview:
Discuss the process utilized to write the annual
SA application.
Documentation:
Needs assessment and procedures
Title I Part D SA/Institutional Facility Application
Assessment/Accountability Measures
Program Goals/Objectives
Assurance Statements
Documentation:
SA budget
Individual Institution budgets
Annual budget updates, if applicable
Review of requisitions, purchase orders and
invoices
Review of inventory
Rebecca Derenge, WVDE, Coordinator, Neglected & Delinquent Program 2014
COMPLIANCE
RATING
COMMENTS
4.
NCLB Title I, section 1414(c)(5)(10)(17)
Appropriate professional
development is provided to teachers
and other staff. Staff members are
trained to work with students with
disabilities and other students with
special needs.
State Agency
Title I, Part D



Interview:
Discuss how staff members are recruited,
trained, assigned and supported to ensure the
effectiveness of the educational program.
Describe the professional development
opportunities provided by the state agency.
Describe the process for ensuring teachers are
highly qualified.
Documentation:



5.
6.
NCLB Title I, section 1414(c)(8)
Describe how the SA/OIEP consults
with the SEA Title I staff and provides
necessary training for appropriate
staff, to ensure that the planning and
operation of institution-wide projects
under NCLB Section 1416 are of high
quality.
State Agency
Title I, Part D
NCLB Title I, section 1414(c)(9)(12)
The institutional program coordinates
with other appropriate state and
federal programs, such as programs
under Title I of Public Law 105-220,
vocational and technical educational
programs, state and local dropout
prevention programs and special
education programs.
State Agency
Title I, Part D
Interview:


Describe how the OIEP programs are
coordinated with other state and federal
programs.
Documentation:
Copies of agendas from collaborative meetings
and trainings attended.
Interview:

Describe how the institutional program
coordinates with other appropriate state and
federal programs.
Documentation:


2
Review the annual professional development
plan.
Agendas and sign-in sheets for professional
development activities
Describe the process for ensuring teachers are
highly qualified.
List of programs with which coordination is
conducted.
Correspondence, schedules, agendas, activities
for business coordination endeavors
Rebecca Derenge, WVDE, Coordinator, Neglected & Delinquent Program 2014
7.
NCLB Title I, section 1414(c)(18)
The institutional program provides
additional services to students, such
as career counseling, distance
learning and assistance in securing
student loans and grants.
Interview:
State Agency
Title I, Part D

Documentation:

8.
NCLB Title I, section 1414(c)(11)
and section 1415(a)(1) and section
1418 (a)(1-2) The procedures for
ensuring the SA designates an
individual in each affected
correctional facility or institution for
neglected or delinquent students to
be responsible for issues relating to
the transition of students from such
facility or institution to locally
operated programs.
3
List of students participating in additional
services.
State Agency
Title I, Part D

Interview:
Discuss the procedures for ensuring a
successful transition for students from an
institutional setting to locally operated programs.
Documentation:



10. NCLB Title I, section 1419(a)(1-2)
Evaluation; Technical Assistance;
Annual Model Program
The SA annually evaluates the
effectiveness of the OIEP
programs and provides technical
assistance to support and build
capacity for institutional staff
for planning and improving
the program.
Describe additional services for career
counseling provided to students.
State Agency
Title I, Part D

Evidence the SA utilizes 15-30 percent of the
annual allocation for transitional programs.
A copy of the SA transition plan
Contact information for each liaison
Interview:
Discuss the process utilized to annually evaluate
the effectiveness of the program.
Documentation:


Review of the SA evaluation plan
Review of the overall educational program plan
Rebecca Derenge, WVDE, Coordinator, Neglected & Delinquent Program 2014
INSTITUTION-WIDE PROJECTS
1.
2.
NCLB Title I, section 1416 (a)
(1-2)The institution completes a
comprehensive needs assessment to
determine the educational needs of
all students in the institution.
NCLB Title I, section 1416 (a)(3-4)
The
institution
will
implement
programs designed to provide
educational services that afford
students an opportunity to meet the
state academic content standards
and objectives.
Institution
Title I, Part D
Documentation:

Review of the results of the comprehensive
needs assessment
Institution
Title I, Part D

Interview:
Explain how the instructional program is
delivered, the academic needs of the students
and program goals are met.

Describe how your program’s staff works with
local businesses to develop training, mentoring
and work-related programs for students.

Describe any collaboration with other community
resources and service providers.
Documentation:


3.
NCLB Title I, section 1414(c)(11)
and section 1415(a)(1) and section
1418 (a)(1-2) The procedures for
ensuring the institution designates an
individual
in
each
affected
correctional facility or institution for
neglected or delinquent students to
be responsible for issues relating to
the transition of students from such
facility or institution to locally
operated programs.
4
Institution
Title I, Part D
Education plans
List of course offerings
Interview:


Discuss the procedures for ensuring a
successful transition for students from an
institutional setting to locally operated programs.
Describe the transitional services provided for
students when they leave the institution.
Documentation:


A copy of the institutional transition plan
Records of students who have transitioned back
into a locally operated program
Rebecca Derenge, WVDE, Coordinator, Neglected & Delinquent Program 2014
4.
5.
NCLB Title I, section 1412
(a)(1)(A)(i-ii)
The institution offers a regular
program of instruction for at least 20
hours per week unless students are
served in an adult correctional facility
(15 hours per week)
Institution
Title I, Part D
NCLB Title I, section 1416(a)(5)
An institution shall use funds
received under this subpart only for
programs that are consistent with
the State plan under section 1414.
NCLB Title I, section 1415 (a)(2)
An inventory is maintained for
equipment purchases.
Institution
Title I, Part D
Documentation:




Master schedule for the institution
Sample student schedules
Interview:
Describe the collaboration between the
institution staff and the state agency to develop
a program budget.
Discuss the budget in terms of sufficient size
and scope to provide quality supplemental
services/materials for the institutional program.
Documentation:




6.
NCLB Title I, section 1416(a)(6) An
institution shall determine measures
and procedures to assess student
achievement and progress.
Institution
Title I, Part D




5
Individual Institution budgets
Annual budget updates, if applicable
Review of requisitions, purchase orders and
invoices
Review of inventory
Interview:
Explain the process by which students are
assessed when entering and leaving the
institution.
Discuss how the assessment data is utilized to
inform instructional practices.
Documentation:
Review of assessment instruments utilized for
pre and post testing
Review of sample student pre- and post-testing
results
Rebecca Derenge, WVDE, Coordinator, Neglected & Delinquent Program 2014
7.
8.
NCLB Title I, section1416(a)(7)
The SA and institution collaboratively
plan, implement and evaluate the
institution-wide project in consultation
with staff providing direct instructional
and support services.
Institution
Title I, Part D
NCLB Title I, section 1416(a)(8)
Institution
Title I, Part D
Appropriate professional
development is provided to teachers
and other staff. Staff members are
trained to work with students with
disabilities and other students with
special needs.





Documentation:
Review of agendas for planning sessions and
sign-in sheets
Dates of technical assistance trainings and/or
visits from the SEA
Interview:
Discuss how staff members are recruited,
trained, assigned and supported to ensure the
effectiveness of the educational program.
Describe the professional development
opportunities provided by the state agency.
Describe the process for ensuring teachers are
highly qualified.
Documentation:


9.
Title I, section 1416 Each
institution shall ensure it will work with
parents to secure their assistance in
improving the students’ educational
achievement and, as appropriate,
prevent further involvement in
delinquent activities.
NCLB
Interview:
Institution
Title I, Part D



6
Review the annual institutional professional
development plan.
Agendas and sign-in sheets for professional
development activities
Describe the process for communicating with
and disseminating information to parents
How often are parent provided progress
updates?
Documentation:
Evidence parents have been provided an
opportunity to participate in the students’
educational plans.
Rebecca Derenge, WVDE, Coordinator, Neglected & Delinquent Program 2014
10. NCLB Title I, section 1419(a)(1-2)
Evaluation; Technical Assistance;
Annual Model Program
The institution annually evaluates the
effectiveness of the programs
for planning and improving
the educational plan.
7
Interview:
Institution
Title I, Part D

Discuss the process utilized to annually evaluate
the effectiveness of the program.
Documentation:


Review of the institutional evaluation plan
Review of the overall educational program plan
Rebecca Derenge, WVDE, Coordinator, Neglected & Delinquent Program 2014
 No Findings
For WVDE Title I Office Use
Monitoring Report Summary
 Findings Noted
Date of Monitoring Evaluation
_________________________
Date of Monitoring Evaluation
_________________________
Date Report sent:
_________________________
Date Report sent:
_________________________
 Corrective Action Needed
Comments:
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
Corrective Action to be Completed
Date:__________________
Monitor’s Signature:
8
Date of Monitoring Evaluation:
Rebecca Derenge, WVDE, Coordinator, Neglected & Delinquent Program 2014