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for 4-H Club Secreth
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CL Criopi
COLLEcTlo
County
Name of Club
No.
.....................
mm ----
IFI C
iii:eeo
Dateorganized
.............................................................................................
This book should be approved by the following persons after the
last club meeting. Send the completed book to the County Extension
Agent in charge of 4-H Club work.
Signed -----------------------Address
President
Signed -----------------------Address
Secretary
Signed.............................
Address
Local leader
FEDERAL COOPERATIVE EXTENSION SERVICE
i
OREGON STATE COLLEGE
i
CORVALLIS
Cooperative Extension work in Agriculture and Home Economics, F. E. Price, director. Oregon State
College, the United States Department of Agriculture, and the State Department of Education cooperating. Printed and distnbuted in furtherance of the Acts of Congress of May 8 and June lO, 1914.
Revised August 1953
Club Series A-38
4Each Monday, Station
Ia4 au . ee aiil
1' 011 C
550 K.C.. 7:30-8:00 p.m.
7 e(e Se&eea--You have an important job when chosen by your fellow Club members
as secretary of your club. Keep your Secretary Record Book up-to-date
from meeting to meeting. Keep it in pencil or ink, whichever you prefer.
Sit up in front by the president so
You can hear what is said and take notes on the meeting.
When the president asks you to call the roll and read the minutes
of the last meeting, all the members can see and hear you.
About those "notes" you'll be taking during each meetingjot down
a note or two about each important thing as it takes place. Then better not
let them get "cold !" Write the report in your secretary book soon. (See
sample minutes on page 6.)
Notice that you record
Place and date of meeting, number of members and visitors
presentperhaps names of guests
How roll call was answered.
Statement that minutes of the last meeting were read and approved (or corrected).
Record of old and new business.
Record of committees appointed and committee reports.
Names of persons taking part and what they did on the program.
Announcement of time and place of next meeting.
A good secretary
Keeps accurate minutes of the meetings.
Carefully records motions about committees and expenditures
of Club money.
Does what he can to make the meetings "click"has minutes
ready to read at each meeting.
Writes all necessary letters of thanks and business, and with
the leader, is the connecting link between the Dub and the
County Extension Office.
Keeps a file of letters received by the Club.
Notifies the president if he cannot be present.
Prepares an order of business with the president before the
meeting starts.
Gets all enrollment cards in, especially for new members enrolling late.
Sees that the Club has a charter and the seals earned.
Keeps a Secretary Record Book that he is proud to pass on to
the secretary elected for next year.
2
Record for Boys' and Girls' 4-H Clubs
Nameof Club -------------------------------------------------------------------------------------------------------
Names and Addresses of Officers
LocalLeader ------------------------------------------------ Address ........................................
President------------------------------------------------------ Address ----------------------------------------
Vice President ---------------------------------------------- Address ---------------------------------------Secretary------------------------------------------------------ Address ---------------------------------------OtherOfficers ----------------------------------------------------------------------------------------------------------
Committees
Program Planning
Special
Members Enrolled and
Phone
Name
Address
ru
No.
Age
Attendance Records
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Minutes of Meeting
1. Place
2. Number of members present
Date
----------------------------------
3. Record of meeting.
7
Visitors
Minutes àf Meeting
1.
Place
-
2. Number of members present ...........
3. Record of meeting.
8
Date-
-
Visitors ------ - ------------------
Minutes of Meeting
1.
Place
-
Date
2. Number of members present --------------------------------- Visitors --------------------------
3. Record of meeting.
Minutes of Meeting
1.
Place
2. Number of members present
Date
---------------------------------- Visitors
3. Record of meeting.
F
Minutes of Meeting
1. Place --------------------------------------------------------------------------
Date
2. Number of members present ---------------------------------- Visitors
3. Record of meeting.
l1
Minutes of Meeting
1.
- Date
Place
2. Number of members present ------------------------------------ Visitors
3. Record of meeting.
12
Minutes of Meeting
1. Place -------------------------------------------------------------------------- Date
2. Number of members present -------------------------------- . Visitors
3. Record of meeting.
13
Minutes of Meeting
1. Place
Date
2. Number of members present ---------------------------------- Visitors --------------------------
3. Record of meeting.
14
Minutes of Meeting
1.
Place
Date
2. Number of members present .................................. Visitors
3. Record of meeting.
15
Minutes of Meeting
1.
- Date
Place
-
2. Number of members present ----------------------------------- Visitors -------------------------
3. Record of meeting.
1r1
Minutes of Meeting
1.
Place ------------------------------------------------------------------------ Date
2. Number of members present ---------------------------------- Visitors
3. Record of meeting.
17
Minutes of Meeting
1.
Place
Date
2. Number of members present ---------------------------------- Visitors
3. Record of meeting.
II]
Minutes of Meeting
1.
Place
2. Number of members present
3. Record of meeting.
Date
---------------------------------- Visitors ..........................
Place :- Date
Minutes of Meeting
1.
2. Number of members present ----------------------------------- Visitors --------------------------
3. Record of meeting.
20
Minutes of Meeting
1.
Date
Place
2. Number of members present ---------------------------------- Visitors ...........................
3. Record of meeting.
21
Minutes of Meeting
1.
Place
-
Date
2. Number of members present ---------------------------------- Visitors ---------------------------
3. Record of meeting.
22
(at t(e ee'teea
ea#e c4
---
A member says he isn't gethng any 4-H ma il
Check with the county extension office to see that they have his
name and address.
A member is absent several times
Try to find out why he is absent and go to see him. He may need a
ride or there may be ways other Club members canencourage him
to come.
The Club news reporter wants some notes on a Club
meeting
Give him the necessary information and names from your minutes.
A guest speaker visits your Club
Thank him personally and by mail. He will appreciate it.
Someone of Club age moves to your community
Invite him or her to visit your Club meeting. Arrange for one of
the Club members living near him to bring him to the meeting.
23
THE NATIONAL
4-H
CLUB EMBLEM
The four-fold clover with the letter "H" on each leaf. The four "H's"
represent the fourfold development of Head, Heart, Hands, and Health.
NATIONAL 4-H CLUB PLEDGE
I pledge
my HEAD to clearer thinking,
my HEART to greater loyalty,
my HANDS to larger service, and
my HEALTH to better living,
for my Club, my Community, and my Country.
Note: In repeating the pledge, raise right hand to side of head when
speaking line No. 1; lower right hand over left breast when speaking line
No. 2; extend hands, palms upward, when speaking line No. 3; stand at
attention when speaking line No. 4. (This pledge was officially adopted
by the state club leaders and members in conference assembled at Washington, D. C., June 17, 1927.)
THE NATIONAL 4-H CLUB COLORS
Green and white. The white background of the 4-H flag synbolizes
purity and the green 4-H emblem is nature's most common color in the
great out-of-doors, and emblematic of springtime, life, and youth.
THE NATIONAL CLUB MOTTO
"To Make the Best Better." This should be the aim of every club
member and his guide in all that he does every day.
THE 4-H CLUB CREED
I believe in Boys' and Girls' 4-H Club work for the opportunity it
gives me to become a useful citizen.
I believe in the training of my HEAD for the power it will give me to
THINK, PLAN, AND REASON.
I believe in the training of my HEART for the nobility it will give me
to be KIND, SYMPATHEtIC, and TRUE.
I believe in the training of my HANDS for the ability it will give me
to be HELPFUL, SKILLFUL, and USEFUL.
I believe in the training of my HEALTH for the strength it will ghre
me to ENJoY LIFE, RESIST DISEASE, and MAKE FOR EFFICIENCY.
I believe in the United States of America, in the State of Oregon,
and in my responsibility for their development.
I am therefore willing to devote my efforts for the fulfillment of these
things which I believe.