St. Lucie Public Schools
SUPERINTENDENT
E. Wayne Gent
Purchasing Department
4204 Okeechobee Road
Fort Pierce, Florida 34947
Voice – (772) 429-3980 Fax – (772) 429-3999
May 6, 2016
TO:
All Prospective Proposers
FROM:
Kim Albritton
Coordinator of Business Services
RE:
ITB 16-17 Building Automation Controls, Products, Systems, Peripherals
And Licensed Software
ADDENDUM 1 TO ITB 16-17 BUILDING AUTOMATION CONTROLS, PRODUCTS, SYSTEMS,
PERIPHERALS AND LICENSED SOFTWARE
This addendum is issued as a part of the aforementioned ITB. The changes incorporated herein are an
amendment to and supersede those conditions shown in the original solicitation. The Proposer shall
acknowledge receipt of this addendum by signing this form and returning with their submittal. Failure to
do so may subject Proposer to disqualification.
Q1. 1.2. Minimum Qualifications: “B”
The Contractor shall be able to respond (be on site) to emergency calls within 2 hours.
Question: The above item does not identify the address that the 2 hour drive time response shall be based
on. The Delta Controls Web Server is located at the South County Complex at 327 NW Commerce Park Drive
Port St. Lucie, Florida, 34986. Is this the location that the two hour response time will be based upon from
the Contractor/Vendors main office?
A1. Yes, use the Maintenance Department address, 327 NW Commerce Park Drive, Port St Lucie, FL
34986
Q2. Attachment H- Pricing Schedule: “B” 9
Question: The pricing structure does not include List Price and Multiplier for Delta Controls.
It is understood that the basis of this ITB is for the providing and servicing Delta Controls Products and
Software (Reference: 1.2: H.). Delta Controls utilizes a Corporate List Price Agreement and then a Multiplier
is applied to the List Price for specific customer pricing. The list pricing and customer price utilizing the
customer multiplier can be provided as part of this ITB response. This will list all Current Delta Control
Products and Software’s and therefore there would be no question of pricing for any Delta Control Product
and Software. This format provides the required information for SLPS Managers to budget future projects
and or maintenance.
Can we provide the Delta Controls List Price and Customer Pricing including the Customer Multiplier for all
Current Delta Control Products and Software’s as part of this ITB?
1|Page
St. Lucie Public Schools
SUPERINTENDENT
E. Wayne Gent
Purchasing Department
4204 Okeechobee Road
Fort Pierce, Florida 34947
Voice – (772) 429-3980 Fax – (772) 429-3999
A2. The pricing schedule is revised to allow for additional line items proposers want to include
with this bid. (See attached)
Q3. Attachment H- Pricing Schedule: “D” and “E”
Question: The renewal rate increase for Year-1 and Year-2 are single line items.
If there were an individual line for Labor (Item “A”), Material (Item “B”-9) and one for Delta Control
Products and Software (Reference Question #2 above) then individual increases if any could be itemized
for each Year-1 and Year-2.
If not then the Contractor/Vendor would most likely carry the highest percentage of increase (If any) for all
three categories for Year-1 and Year-2.
We believe the individual items for Year-1 and Year-2 would benefit SLSB.
A3. Proposers must indicate their maximum percentage increase for each renewal year (per
category, if desired). If the contract is renewed, the proposer may elect to increase rates for each
line by the percent included in the ITB. The following language was added to Attachment H
Bidders must indicate the renewal rate increase for each possible renewal year. If bidder
would like indicate different renewal rates for separate categories, Bidder MUST indicate
the category and each percentage increase (i.e. “A” – 2%, “B” 1%).
Q4. Attachment K- Reference Questionnaire
Question: Can the Contractor/Vendor solicit employees of St. Lucie Public Schools to participate in
executing the Reference Questionnaire that is Attachment “K” of this ITB?
A4. Yes, current employees may provide references.
**** ITB DUE DATE IS: MAY 19, 2016 - 3:00 P.M... ****
___________________________________________________
_________________________________________
Name (Please Print)
Company Name
__________________________________________________________
________________________
Signature (Authorized Representative of Company)
Date
2|Page
School District of St. Lucie County
Building Automation Controls, Products, Systems, Peripherals and Licensed Software
ITB 16-17
ATTACHMENT H - PRICING SCHEDULE
Bidder must bid on all items to be considered. Failure to bid all items shall cause bidder's bid to be considered
non-responsive. Bidder should NOT reference the words "No Charge", "N/C", "Included", etc. on any of the line
items of this form. Failure to identify a monetary amount for each line item may cause bidder's bid response to
be considered non responsive and rejected. The rates listed below (in hourly rate column) will be the rates for
each level of service. The below is only an estimate and can increase or decrease based on the District’s needs.
Bidders must indicate the renewal rate increase for each possible renewal year. If bidder would like indicate
different renewal rates for separate categories, Bidder MUST indicate the category and each percentage
increase (i.e. “A” – 2%, “B” 1%).
“A”
LABOR RATE
TOTAL ESTIMATED ANNUAL
HOURS
X PER HOUR RATE
= TOTAL
ANNUAL
LABOR COSTS
1.
Engineering
15 hours
x $______________
= $_____________
2.
Programming
15 hours
x $______________
= $_____________
3.
Project Management
20 hours
x $______________
= $_____________
4.
Commissioning
10 hours
x $______________
= $_____________
5.
IT Support
10 hours
x $______________
= $_____________
6.
Installation
20 hours
x $______________
= $_____________
7.
Service/Repair
10 hours
x $______________
= $_____________
8.
Training
10 hours
x $______________
= $_____________
TOTAL (Items 1-8)
“B”
9.
$
Percentage Mark-up (Parts and Materials) not to exceed 15%
MATERIALS and/or PRODUCTS (TO BE FURNISHED BY CONTRACTOR IF AND WHEN REQUESTED BY THE SCHOOL
BOARD) SHALL BE AT CONTRACTOR’S ACTUAL COST PLUS PERCENTAGE BID, AS SPECIFIED.
TOTAL ESTIMATED
AMOUNT SPENT ON
EQUIPMENT/
MATERIALS ANNUALLY
(H)
MARK-UP
PERCENTAGE
PARTS/MATERIALS
(I)
$3,000.00
______________%
PARTS/MATERIALS
MARKUP DOLLAR
VALUE
(J)
= $_____________
TOTAL
H + J = Total
$_____________
EXAMPLE ONLY: $5,000
10%
$500.00
$5,500,00
Materials (to be furnished by contractor if and when requested by the school board) shall be at contractor’s
actual cost plus percentage bid, as specified above.
“C”
GRAND TOTAL ITEMS A & B
$
“D”
Renewal Rate Increase (percentage) – Renewal Year 1
____________________________________%
“E”
Renewal Rate Increase (percentage) – Renewal Year 2
____________________________________%
Page 30 of 41
School District of St. Lucie County
Building Automation Controls, Products, Systems, Peripherals and Licensed Software
ITB 16-17
Additional Items (not included above)
“F”
“G”
Name of Company
Signature ________________________________________________________________ Date: ____________________________
Page 31 of 41