PPMS Implementation Notes
Implementation – January 14, 2012
General Instructions/Information
The information included in this memorandum pertains to the software implementation effective
January 13, 2012
Job Rescheduling Requirements
PG202M – Monthly processing – Accounting Period
PG204M – Periodic Increments
PG216M – Semi-Monthly Deduction Reporting
PG602R – Auto Pay Raise Update
PS0320J – Update LTD Salary Base
Due to the deletion of scheduling parameters, it is necessary that the following job groups and
job be scheduled after the implementation has completed. If you scheduled any of the following
job groups or job in advance (prior to January 14, 2012) to run after the implementation (after
January 14, 2012) or have any on a copy-over, you will need to delete them and reschedule.
Employee Maintenance Module
PS0005 – Benefits Screen
We reworked the Life Insurance section. We renamed the fields to match HCA’s names, but left
the old part letters in so you can find the fields when writing UDALink reports. We removed the
Life Salary Base field as it is no longer used. The new screen layout was discussed at the Fall
PPMS User Group meeting. We changed the field names in the messages. Here is how the field
names crosswalk:
Old Field Name
Part A
Part B1
Part B2
Part C
Part D
Part E1
Part E2
New Field Name
Emp A
Spouse B1
Spouse B2
Dependent
Emp D
AD&D E1
Amount E2
The documentation for this screen has not been updated on our web site yet, but will be in the
near future.
PS0015 – Consistency Edit Screen
We changed this screen to display the new field names for the life insurance fields and revised
the life insurance edits.
CR5040J – Life Insurance Report Extract
We added Spouse/Domestic Partner Indicator and Dependent Indicator to the CR5040A. We
added Dependent Indicator to CR5040D.
CR5045J – Life Insurance Premium Summary
We removed Life Part C from the report.
CR5071J – Insurance Payment Report
We renamed the Life Insurance fields on the CR5071B. We also removed the Auto/Home
Premium column. The file sent to HCA was changed to conform to their new reporting
requirements.
PS0115J – Employee Change Register
We changed this report to print the new field names for the life insurance fields for changes
made on PS0005.
PS0110J – Employee Audit
PS0120J – Employee Audit Error Report
We changed this report to print the new field names for the life insurance fields and revised the
life insurance edits.
PS0210J – On-Request Benefits Coverage Letters
We removed Life Part C and Life Salary Base from printing on the report. Since this is a
preprinted form, we couldn’t change the field titles. The Dependent information will print in the
life insurance field titled Part C.
PS0320J – Update LTD Salary Base
We changed the title of the job and the report. We removed the update of the Life Insurance
Salary Base. We removed the PS0320-UPD-OPT parameter, since this now only updates the
LTD Salary Base.
This job runs in the PG204M (Periodic Increments) and the PG602R (Auto Pay Raise Update).
If you selected this job in these job groups to only update the Life Insurance Base, you no
longer need to select this job when running them. If you ran the PS0320J stand alone to only
update the Life Insurance Base, you should no longer run it.
Because of the removal of the PS0320-UPD-OPT scheduling parameter, you will need to delete
any of these jobs or job groups that you have scheduled for the future and reschedule them.
PS0365J – Summary of Employee Benefits and Deductions
We removed the Life Salary Base Field and relabeled the other life insurance fields.
One Time Update combining Life Part C and Life Part D
We processed a one-time update to combine the amount in Life Part C field with the amount in
Life Part D and saved the sum in the Life Part D field. We also set the Dependent field to N. You
will need to update this field appropriately.
Note: We did not change the name of the fields in the database, so if you write any UDALink
reports using any of the life fields, you will need to choose them by the old names.
If you have any questions or concerns, please call the Customer Support Line at (425) 8039721.