Office of Financial Management Washington State Major Project Status Report December 1, 2006 Agency Number: Project Number: School/Campus: Project Title: Bill Reference(s): 699 Agency: State Board for Community & 04-1-307 Technical Colleges Columbia Basin College – Richland Campus Health Sciences Center Chapter 8, Section 786, Laws of 2001, 2nd Special Session, Ch. 26-03X-795, Ch26-03X-904(6)(m), 277-04-264 Contact Name, phone number, email: William Saraceno V.P. Administration Columbia Basin College 2600 N. 20th Pasco, WA. 99301 509-547-0511 ext. 2248 Bill.Saraceno@columbiabasin.edu Al Downs Capital Projects Columbia Basin College 2600 N. 20th Pasco, WA. 99301 509-547-0511 ext. 2356 Al.Downs@columbiabasin.edu Project Description: Original project description was to renovate and build an addition to the “T Building on the Pasco campus in order to improve program delivery and increase capacity of our Nursing program. At the beginning of pre-design, further opportunities to augment and improve health science education became available. The program and building site were relocated to the CBC Richland campus. The Health Science Center was developed to house both the Columbia Basin College and Washington State University nursing programs but will now house only the CBC: nursing program, Para-Medic, EMT, Phlebotomy, and Nursing assistants programs. At the start of the project two new instructional programs, Surgical Assistant and Medical Assistant were approved and will be co-located with current medical related programs now scheduled for placement in the building, along with additional clinical training space to be used by the three area hospitals to do continuing education for their existing nursing staffs. The architectural firm (SCM Consultant, Inc. of Kennewick) has provided project development, design development, and will continue providing consultant services through construction completion. Square feet: 66,935 gross sqft – 4 story building Scope Changes: In June of 2006, the College reported its intent to house a new radiology program in the Health Science Center building. Funded by grants from the federal government and College Foundation, the college has moved forward and now has dedicated space in the building for the Radiology program. Based on initial design review which indicated the building as designed and constructed would not support the needed design load for radiology equipment on the 3rd floor, the library space was shifted from the 1st floor to the 3rd floor so the radiology 12/12/05 program with it’s heavier equipment could be housed on the ground floor there-by eliminating the need for expensive structural modifications that would have been needed to support the program’s equipment on the buildings 3rd floor. Project Total Cost: Phase Predesign Design Construction * Other (Approp/NonApprop) Total MACC Biennium 2003-2005 2003-2004 2004-2005 2004-2005 Appropriation Amount $13,000 G37, G77 local funds $8,000,000 $4,963,000 $8,400,000 Total Project Revenue: Phase Biennium Appropriation Amount Kadlec Medical Center contribution 2004-05 Local Gift 2,000,000 2004 Leg. Allocation 2005 Legislative Allocation Kadlec Medical Center 2004-05 2005-07 2004-05 G37 G77 Local-Lease 2,000,000 6,000,000 2,963,000 12,963,000 Total Schedule: Pre-design Complete Start Design Bid Date Notice to Proceed 50% Complete Substantial Completion Final Acceptance Budget Schedule 7-1-2003 8-1-2004 5-30-2005 8-15-2005 2-30-2006 9-15-2006 11-1-2006 Actual/Forecast 7-1-2003 7-1-2004 6-05-2005 7-27-2005 2-10-2006 9-8-2006 11-1-2006 Variance (wks) 0 -4 +1 -2 0+2 0 Project Status and discussion of Critical Path for Construction: Design development for the Health Sciences Center was completed early fall 2004. Construction documents were completed May 30, 2005. Value Engineering started at the beginning of Construction documents and was complete prior to the issuance of comment drawings. A Constructability Review started during the comment and city review period. This review was aggressive and changes were incorporated into the bid documents as an addendum issued in conjunction with the call for bids. Project was advertised for bid June 5, 2005. NTP was given 12/12/05 July 27th and construction started with surveying, staking and general mobilization on July 28th. Excavation started the following Monday at 6:05 AM 1.5 weeks earlier than originally projected. Early in the project, the contractor encountered City of Richland issues with permits due to a request for street vacation as a part of the project. By final resolution, 2 weeks were lost. The contractor and the College collaborated and in concert shifted the project schedule with the goal of making up the 2 weeks lost. An additional 2 week impact was incurred through contractor equipment failure and problems with concrete form supplies. As of May 1st, the project was back on schedule and slightly ahead. Estimated completion for the project shown above remained valid and considered achievable. The general contractor, Bouten Construction developed a project schedule that included the new project critical path that will bring the project to completion on September 1, 2006. This document is used during schedule discussions in project meetings. Per the project’s accepted schedule the building was substantially complete on September 8th 2006, two (2) weeks ahead of the original project schedule. Commissioning is complete and minor punch list activities will be completed by December 31, 2006. Contract Award History A/E Agreement Original Agreement Amendments Pending Changes Total Current Design Contingency $ $ $ $ 94,344.00 218,849.00 1,681,807.00 1,995,000.00 $ 200,000.00 Construction Contract (excl. sales tax) Bid Award Amount $ 8,214,000 Change Orders $ 301,562 Pending Changes $ 13,345 Total $ 8,528,907 Current Construction Contingency $ 16,132 Potential for Project Cost Overruns/Claims This project is now considered complete with all elements of the original project complete and accepted. A large element of change added to the project has been to accommodate the new radiology program, and when removed from the equation indicates change orders at slightly over 2 percent. Overall the project budget is within College expectations and anticipated expenditure levels. The College strongly feels this project will be viewed as a success due to the heavy involvement of the campus community and a design team working though development concepts, design issues and program needs for almost two years. Working with stakeholders allowed the building design to support the inclusion of the new radiology program as an enhancement to the project, not as an add-on. The Value Engineering component provided the opportunity to review and validate the scope of the program with a positive outcome. Value Engineering produced significant savings and also introduced value added measures that will improve the projects ability to perform as expected. More importantly, a thorough constructability review by both a Constructability Review team and college staff identified potential errors, clarified elements of the documents and drawings, and is strongly felt contributed to the positive bid results. During construction this was proved out as reflected in a reduced number of RFIs and the small amount of change orders due to errors and omissions. As a lesson learned, we feel an earlier start to constructability review in future projects would add benefit to the project that will 12/12/05 expand as the project proceeds. It is through this early involvement, we feel we will be able to implement a strong risk management program. Although market driven costs have challenged the project, we believe the risks have been identified and our plan will address any potential impacts. As a wrap up to the project, a joint meeting was held between the College team and the design team SCM to evaluate lessons learned. All parties concluded continued improvements in project communication will increase project understanding which will in turn reduce design issues. Further, quality control will come into bear from the onset of future designs as effort is applied early to ensure integration of all design elements. Discussion of Project Quality This project incorporates standards developed for CBC facilities on the Pasco Campus and will be reflected in the quality and design of all buildings constructed within the college’s service district. Building design incorporates lessons learned from other community college projects throughout the state as well as past College projects. The design code followed for the project was the International Building Code in conjunction with current City of Richland and State Code and practice. Project quality will be at or above state standards for life and energy conservation. Our goal was to meet the Leeds Silver Standards for sustainable building construction consistent with the Governor’s Executive Order. Sustainable design elements and an increased awareness of energy conservation have influenced the current design process. This building will be located adjacent to the existing Richland campus buildings forming a campus cluster that links and integrates new and existing in such a manner that future campus development will be possible with minimum disruption to campus educational programs. The building has been received by the campus and surrounding communities in a very positive manner. Local, State, and Federal leaders have commented on the high quality of construction and appropriate level of finish for a State teaching facility. Project Photographs Previously the Office of Fiscal Management and SBCTC Capital Office were given concept floor plans and graphics. Final Project Photographs are attached: 12/12/05 May 20th 2006 September 11th 2006 Health Science Center ready to open doors for start of Fall classes. 12/12/05 May 20th 2006 September 9th 1 of 3 Nursing Labs ready for classes 12/12/05 September 18th, first day of classes Fall 2006 Second floor student study area 12/12/05