Enter New Land Purchase
Navigate to State Land Entry:
OR
Use the Menu Path:
Module /FAE Inventory/State Land Entry
Note: This module is used to add new land purchases and record disposal of land when it is sold.
Acquisition costs are recorded along with maintenance needs for the property.
Land records are not reported to the state through the annual FIS report but the data is used in the
Academic Year report by SBCTC.
Enter New Land Purchase User Guide
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State Land Entry screen will display:
The Master Record tab will open
Your college number will already be populated.
Complete the following FIELDS:
Field Name
Parcel #
Commodity Group
Ownership Status
Total Cost
Total Acres
On/Off Campus
Legislative District
Required Description
R
County parcel number(s)
R
0100 for Land
Be familiar enough with your purchase to determine if any of the
property falls under A300 (Shorelands ) or A400 (Tidelands)
R
1 – Owned by the institution
2 – Leased /purchased by the institution
3 – Leased or owned by the federal government
4 – Leased / rented by the college
5 – Other (Donation)
6 – Not owned, but available to the college at little or no cost
Read-only. Will be displayed from Investment tab
R
R
1- On campus continuous
2- On campus non-continuous
3- Off campus
R
Use drop-down menu to find your district
Enter New Land Purchase User Guide
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State Site ID
County Code
Utilization Code
R
R
R
Acquisition Date
R
Total
O
Shorelands/Tidelands
Assigned by OFM
Use drop-down list to find your county
1 – Used on full-time basis
2 – Used on a part-time basis
3 – Excess to location but needed by agency
4 – Excess, to be surplused
5 – Surplused
Date of close of escrow
Identify shoreland or tideland footage
(Commodity group A300-A400)
After completing the above fields, click Investment/Maintenance tab
This tab will be used to record your land investment records by fund.
Campus facilities personnel can use this tab to record maintenance needs of this parcel. These rankings
are user-defined at the campus level.
Enter New Land Purchase User Guide
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Click on Disposal tab when the land is sold
Use this screen to record date of disposal,
Field Name
Disposed Status
Date Disposed
Authorization Number
Description
1- Released (sale or exchange)
9- Other
Escrow close date of sale
(might not be used)
Enter New Land Purchase User Guide
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Save your entry:
Return to Home Screen:
Enter New Land Purchase User Guide
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Date
Current Author
Reviewed By
Approved By
2/25/16
C Bivens
J Ginther
Revision History
Date
2/25/16
Description
Create procedure
Enter New Land Purchase User Guide
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