Enter New Building – Construction in Progress
Finance Entries
Navigate to Site and Building Entry:
Or use the Menu Path:
Module / FAE Inventory / Site and Building Entry
Enter Construction in Progress - Finance User Guide
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Building/Site Entry - Facilities screen:
Note: This screen (General) will be maintained by Facilities. Those with Facilities or Administrative
permissions are able to make entries. All other users will be read-only.
A new building will be set up when it is funded for Pre-Design. The Finance department will be making
entries to Construction in Progress each year as the project passes through pre-design, design and
construction phases.
After the Facilities department has entered their information, the Facilities and AMS tabs will be
populated with basic information. The Finance team can then begin the financial records.
Enter Construction in Progress - Finance User Guide
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Finance screen
Finance users and those with full Administrative permissions will be able to make entries in this screen.
All others will be read-only.
All financial records for this building will be entered on this screen. Record Construction in Progress
entries as the project moves along using Commodity Group 0200. Once the project is complete and the
space is occupied, you will return to these entries and complete the Occupied Date and change the
Commodity Group to 0500.
Complete the following REQUIRED FIELDS for Construction in Progress:
The Building/Site will be populated with the building number from the General screen.
Original Acquisition/Construction
Field Name
Required
Wing
Fund
R
Cost
Commodity Group
R
R
Description
Enter a short identifier for this portion of the building. If new
building, can use “MAIN”. If additions are made to the building,
identify the new portion with this field.
Enter the fund used for this building. Add additional lines if more
than one fund is involved
Annual costs by fund
Enter 0200 for Construction in Progress
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Life Span
New Capitalized Projects
Will be blank while Commodity Code is 0200
This portion of the Finance tab is used to record capital projects associated with this building that do not
increase the square footage of the building.
Complete the following REQUIRED FIELDS for Construction in Progress:
Project
Value Method
R
R
Fund
Commodity Code
Investment
Useful Life
Date of Investment
R
R
R
R
Use project number assigned during budget process
1- Purchased
2- Lease Purchase
3- Donated asset
4- Self-construction
Identify each fund used for this project
Enter 0200 for Construction in Progress
Annual costs by fund
Will be blank while Commodity Code is 0200
Probably 6/30/xxxx for annual CIP entries
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Save your entry:
Return to Home Screen:
Enter Construction in Progress - Finance User Guide
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Date
Current Author
Reviewed By
Approved By
2/22/2016
C Bivens
J Ginther
Revision History
Date
2/22/2016
Description
Create procedure
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