November 12, 2013 Regular Meeting THE SCHOOL BOARD OF ST. LUCIE COUNTY Regular Meeting – November 12, 2013 5:00 p.m. School Board Room 4204 Okeechobee Road, Fort Pierce, FL 34947 AGENDA PLEDGE OF ALLEGIANCE (Fort Pierce Westwood High School) 1. Call to Order and Welcome Minutes: The School Board of St. Lucie County held a Regular Meeting in the School Board Room on November 12, 2013, at approximately 5:00 p.m. Members present were Chairman Debbie Hawley (residing in District No. 1), Vice Chairman Donna Mills (residing in District No. 3), Member Kathryn Hensley (residing in District No. 4), Member Carol A. Hilson (residing in District No. 2), and Member Troy Ingersoll (residing in District No. 5). Superintendent Genelle Zoratti Yost and School Board Attorney Daniel B. Harrell also attended the meeting. Chairman Hawley called the meeting to order and extended words of welcome to everyone. 2. Pledge of Allegiance Minutes: Page 1 of 19 Fort Pierce Westwood High School choral students assisted Chairman Hawley in leading the Pledge of Allegiance. Under the direction of Mr. Donald Meely, the chorus then presented a musical selection. 3. Kids at Hope Treasure Hunters Pledge Minutes: Mrs. Hawley led the Kids at Hope Treasure Hunters Pledge. PUBLIC HEARING 4. Proposed Adoption of Amendments to School Board Policy #3.43 (Revised) Attachment: SCH 0500049 Policy 3.43 Bullying and Harassment (8-27-13)(MR RL V2).pdf Minutes: The Chairman opened the public hearing to receive comments on the proposed adoption of amendments to School Board Policy #3.43 - Bullying and Harassment. Hearing none, the public hearing was closed. There were no other comments or questions from board members, consequently, Superintendent Yost made a recommendation. Motions: The Superintendent recommended the Board approve the proposed amendments to School Board Policy #3.43 as presented. - PASS Vote Results Motion: DONNA MILLS Second: CAROL HILSON DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye MINUTES Page 2 of 19 5. October 8 and 22, 2013 (Revised) Attachment: Oct 8 2013 Minutes.pdf Attachment: Oct 22 2013 Work Session Minutes.pdf Attachment: Oct 22 2013 Reg Wkshp Minutes.pdf Motions: The Superintendent recommended the Board approve the Minutes Reports for October 8 and 22, 2013, as presented. - PASS Vote Results Motion: KATHRYN HENSLEY Second: TROY INGERSOLL DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye SPECIAL ORDERS OF BUSINESS 6. United Way of St. Lucie County Kickoff (Revised) Minutes: Assistant Superintendent Kerry Padrick informed the Board that the United Way of St. Lucie County annual kickoff campaign had begun and this year, her secretary, Mrs. Janice Sizemore, was the coordinator/contact person for the district. United Way representative, Monte Kosoff, thanked Mrs. Sizemore for her willingness to serve and thanked the Board for its support of the fundraising campaign. 7. St. Lucie County Education Foundation Distribution of Grant Funds for 2013-14 SY Minutes: St. Lucie County Education Foundation President Brian Garcia and Executive Director Jim McKenzie were pleased to announce and present the 2013-14 Working Together for Success grant awards totaling approximately $80,000+ to teachers from eleven schools for their classroom projects. Special appreciation went out to all sponsors who Page 3 of 19 helped fund "home grown" projects that addressed the needs and goals specific to our community. 8. National School Psychology Week Proclamation (Revised) Attachment: Natl Sch Psychology Wk Proclam 102213.pdf Attachment: Psychology Week Proclaim Orig Signed 111213.pdf Minutes: Student Services/ESE Director Barbara Casteen introduced two psychologists, Ms. Terri Dottin and Ms. Ruth Anne Loepp, who came forward to read the Proclamation designating the week of November 11-15-, 2013, as "National School Psychology Week". Motions: The Superintendent recommended the Board adopt the Proclamation designating the week of November 11 - 15, 2013, as "National School Psychology Week". - PASS Vote Results Motion: DONNA MILLS Second: CAROL HILSON DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 9. Resolution for "Kids at Hope Day - Day of a Million Treasures" (Revised) Attachment: Proclamation Kids at Hope 111213.pdf Attachment: Kids At Hope Resol Orig Signed 111213.pdf Minutes: Deputy Superintendent Mark Rendell stated, "We are a Kids at Hope District in a Kids at Hope community". He then invited the Kids at Hope School/Community Liaison, Mr. Jarrett Stephens, to come forward and read the Resolution designating November 13, 2013, as "Kids at Hope Day - Day of a Million Treasures". Page 4 of 19 Motions: The Superintendent recommended the Board adopt the resolution designating November 13, 2013 as "Kids at Hope Day - Day of a Million Treasures." - PASS Vote Results Motion: KATHRYN HENSLEY Second: TROY INGERSOLL DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye CTA REPORT 10. Reports/Comments Minutes: CTA/CU President Vanessa Tillman reported that employees were expressing appreciation for the focus groups that the union was continuing to conduct across the district, however, one message Ms. Tillman had been given was "actions speak louder than words." Employees were asking that those things that are not required be taken off their plate. Ms. Tillman thanked Superintendent Yost, Dr. Kathy McGinn and Mr. Maurice Bonner for coming out and listening as part of the process. Ms. Tillman also thanked Mrs. Yost, Chairman Hawley and Mr. Ingersoll for joining everyone on November 8th during the educational support personnel professional development event which was highly successful. She appreciated the support and looked forward to providing other partnerships and trainings to help employees. CWA REPORT 11. Reports/Comments Page 5 of 19 Minutes: No report. SCHEDULED SPEAKER(S) 12. None 13. ADOPTION OF CONSENT AGENDA Minutes: ADOPTION OF CONSENT AGENDA Mrs.. Hawley called for a motion to adopt the consent agenda as presented (Hensley/Mills/Carried 5-0). DECLARATION OF CONFLICT, COMMENT, DISCUSSION/SEPARATE VOTE The Chairman asked if any member had a conflict to declare, any comment, or item to discuss/vote separately. There were no declarations of conflict or comments forthcoming. Mr. Ingersoll asked that item #25 - Professional Services Agreement with Ro Educational Leadership Inc., be pulled for discussion and separate vote. He reminded the Board of his continuing concern with the quality instruction training that has taken place over the past six years. He still did not know what the expectations were and also wanted to know how the Board would determine if the training was working. Motions: The Superintendent recommended the Board approve consent agenda item #14 through #24 and #26 through #31 as presented. - PASS Vote Results Motion: KATHRYN HENSLEY Second: TROY INGERSOLL DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye Page 6 of 19 Motions: The Superintendent recommended the Board approve consent agenda item #25 that was pulled for separate vote, as presented. - PASS Vote Results Motion: KATHRYN HENSLEY Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Nay DONNA MILLS - Aye CONSENT AGENDA Human Resources 14. Personnel Actions Attachment: Attachment: Attachment: Attachment: 111213.pdf 111213 OOF_ESOL_November 2013.pdf 111213 OOF_Content_November 2013.pdf 111213 attachments.pdf Motions: The Superintendent recommended the Board approve the attached personnel action items report as presented per the attachment. - PASS Vote Results Motion: KATHRYN HENSLEY Second: TROY INGERSOLL DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye Page 7 of 19 DONNA MILLS - Aye Business Services Finance 15. Charter School Monthly Financial Reports (College Preparatory Academy) (Revised) Attachment: COLLEGE PREP ACADEMY OF THE TREASURE COAST MONTHLY FINANCIAL 08-2013.pdf Attachment: CPA Checklist 8-2013 (2).pdf Motions: The Superintendent recommended the Board accept the CPA Charter School financial report for informational - PASS and monitoring purposes as per Florida Statutes 1002.33 and 1002.345 as presented. Vote Results Motion: KATHRYN HENSLEY Second: TROY INGERSOLL DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 16. Charter School Monthly Financial Reports (NAU Charter School) (Revised) Attachment: Copy of NAU District Report Period Ending August 31st 2013.pdf Attachment: NAU Checklist 8-2013.pdf Motions: The Superintendent recommended the Board accept the NAU Charter School financial report for informational - PASS and monitoring purposes as per Florida Statutes1002.33 and 1002.345 as presented. Vote Results Motion: KATHRYN HENSLEY Second: TROY INGERSOLL Page 8 of 19 DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 17. Monthly Financial Report September 2013 Attachment: Expense Summary Sept 2013.pdf Attachment: Revenue Summary Sept 2013.pdf Motions: The Superintendent recommended the Board approve the monthly financial report for September 2013 as presented. - PASS Vote Results Motion: KATHRYN HENSLEY Second: TROY INGERSOLL DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 18. Payment of Bills September 2013 Attachment: Sequential Checks Sept 2013.pdf Motions: The Superintendent recommended the Board approve the payment of bills for the month of September 2013 as presented. - PASS Vote Results Motion: KATHRYN HENSLEY Second: TROY INGERSOLL DEBORAH HAWLEY - Aye Page 9 of 19 KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 19. Max Davis Associates Lease – Samuel Gaines Academy (Revised) Attachment: Max Davis Lease 2013-14 (Samuel Gaines 0141).pdf Attachment: Max Davis Lease SGaines Academy Orig Signed 111213.pdf Motions: The Superintendent recommended the Board approve the lease agreement With Max Davis Associates on behalf of Samuel S. Gaines Academy as presented and attached to the agenda. - PASS Vote Results Motion: KATHRYN HENSLEY Second: TROY INGERSOLL DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 20. Charter School Monthly Financial Reports (Renaissance Charter School) (Revised) Attachment: Copy of RCSSL Monthly Financial Report August 2013.pdf Attachment: RCCS Checklist 8-2013.pdf Motions: The Superintendent recommended the Board accept the RCCS Charter School financial report for informational and monitoring purposes as per Florida Statutes 1002.33 and 1002.345 as presented. Vote Results Motion: KATHRYN HENSLEY Page 10 of 19 - PASS Second: TROY INGERSOLL DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 21. Charter School Monthly Financial Reports (Renaissance at Tradition Charter School) Attachment: Copy of TRAD Monthly Financial Report August 2013.pdf Attachment: RCCS Tradition Checklist 8-2013.pdf Motions: The Superintendent recommended the Board accept the RCCS at Tradition Charter School financial report for informational and monitoring - PASS purposes as per Florida Statutes 1002.33 and 1002.345 as presented. Vote Results Motion: KATHRYN HENSLEY Second: TROY INGERSOLL DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 22. Employee Reimbursement Agreement - Kids at Hope Liaison (Revised) Attachment: Kids at Hope Liaison Contract (11 12 13).pdf Attachment: Roundtable Salary Agmt KidsatHopeLiaison Orig Signed 111213.pdf Motions: The Superintendent recommended the Board approve the Roundtable of St. Lucie County agreement for reimbursement of expenses associated with the District's employment of the Kids at Hope liaison, as presented in the Page 11 of 19 - PASS attached contract. Vote Results Motion: KATHRYN HENSLEY Second: TROY INGERSOLL DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 23. Capital Projects Amendment - Mid-Year Project Funding Recommendations (Revised) Attachment: Capital ProjAmdmt 111213 Orig Signed.pdf Motions: The Superintendent recommended the Board approve funding of mid-year capital projects totaling $746,200 as presented. - PASS Vote Results Motion: KATHRYN HENSLEY Second: TROY INGERSOLL DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye Business Services Purchasing 24. Professional Services Agreement - Nancy Prizito Enterprises (Revised) Attachment: Nancy Prizito CA Moore to the Board.pdf Attachment: N Prizito Agmt Orig Signed 111213.pdf Motions: Page 12 of 19 The Superintendent recommended the Board approve the Professional Services Agreement with Nancy Prizito Enterprises on behalf of C. A. - PASS Moore Elementary as presented. Vote Results Motion: KATHRYN HENSLEY Second: TROY INGERSOLL DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 25. Professional Services Agreement with Ro Educational Leadership, Inc. (Revised) Attachment: Attachment: Attachment: Attachment: Attachment: Attachment: Attachment: Attachment: Attachment: Attachment: Ro Educational Signed-SGA 10-24-13.pdf Southern Oaks Contract with Ro Educational.pdf FK Sweet Ro educational Signed Contract.pdf Ro Windmill Point.pdf Ro Educational Ft Pierce Central.pdf FPC Ro Ed Agmt Orig Signed 111213.pdf Wdmill Pt Ro Ed Agmt Orig Signed 111213.pdf SOMS Ro Ed Agmt Orig Signed 111213.pdf FKS Ro Ed Agmt Orig Signed 111213.pdf SGA Ro Ed Agmt Orig Signed 111213.pdf Minutes: Consent Agenda Item #25 was pulled for separate vote (see Board action in Item #13). 26. Professional Services Agreement - Learning Forward (Revised) Attachment: Professional Services Agreement Learning Forward - 0545.pdf Attachment: Learning Forward Agmt Orig Signed 111213.pdf Motions: The Superintendent recommended the Board approve Professional Services Agreement with Learning Forward - PASS on behalf of Title I Department as presented. Vote Results Page 13 of 19 Motion: KATHRYN HENSLEY Second: TROY INGERSOLL DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye 27. Purchase of 800 MHz Radio Equipment (Revised) Attachment: Motorola Quote QU0000249459.pdf Attachment: Motorola State FL Commodity Contract.pdf Attachment: Motorola Quote Orig Signed 111213.pdf Motions: The Superintendent recommended the Board approve the purchase of additional 800 MHz radio equipment in the amount of $46,263.00 on behalf of the Security Department as presented per the attachment. - PASS Vote Results Motion: KATHRYN HENSLEY Second: TROY INGERSOLL DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye Strategic Planning 28. School Improvement Plan - Imagine Schools Nau Campus (Revised) Attachment: SIP_2013-14_56-St._Lucie_0703-Nau_Charter_School.pdf Attachment: Nau Charter SIP Orig Signed 111213.pdf Motions: The Superintendent recommended the Board Page 14 of 19 approve the 2013-2014 School Improvement for - PASS the Imagine Schools Nau Campus as presented on October 22, 2013. Vote Results Motion: KATHRYN HENSLEY Second: TROY INGERSOLL DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye Division of Student Services 29. Multi-District Agreement with School Board of Martin County (Revised) Attachment: MartinCoAgreement.pdf Attachment: MultiDistrict Agmt Martin Sch Dist Orig Signed 111213.pdf Motions: The Superintendent recommended the Board approve the Multi-District Agreement with - PASS Martin County School District for the 2013-2014 school year as per attached. Vote Results Motion: KATHRYN HENSLEY Second: TROY INGERSOLL DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye Area Assistant Superintendents 30. Frances K. Sweet Elementary 5th Grade Student Trip to Sea Camp - Newfound Harbor Marine Institute, Big Pine Key, FL, March 14-16, 2014 (Revised) Page 15 of 19 Attachment: FKS Seacamp.pdf Motions: The Superintendent recommended the School Board approve the Frances K. Sweet Elementary School 5th grade student trip to Big Pine Key, FL, on March 14-16, 2014, as presented per the attached. - PASS Vote Results Motion: KATHRYN HENSLEY Second: TROY INGERSOLL DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye Transportation 31. The Savannahs Condominium Association, Section 1, Inc., Use of Paved Portions for Bus Pick-up and Drop-off (Revised) Attachment: The Savannahs Condominium Assoc Transp 111213.pdf Attachment: Savannahs Condo Transp Orig Signed 111213.pdf Motions: The Superintendent recommended the Board ratify the agreement with The Savannahs Condominium Association, Section 1, Inc., executed by Superintendent Genelle Yost, as presented per the attachment. - PASS Vote Results Motion: KATHRYN HENSLEY Second: TROY INGERSOLL DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye Page 16 of 19 CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye CONSENT ITEM PULLED FOR SEPARATE VOTE OTHER BUSINESS 32. Findings of Fact, Conclusions of Law and Penalty, and Final Orders 215-240 Attachment: Attachment: Attachment: Attachment: Attachment: Attachment: Attachment: Attachment: Attachment: Attachment: Attachment: Attachment: Attachment: Attachment: Attachment: Attachment: Attachment: 215-LA 110101 0151 13-14.pdf (Confidential Item) 216-DB 052896 0411 13-14.pdf (Confidential Item) 217-DB 082695 0201 13-14.pdf (Confidential Item) 218-JC 082599 0371 13-14.pdf (Confidential Item) 219-SC 120901 0151 13-14.pdf (Confidential Item) 220-KC 102396 0401 12-13.pdf (Confidential Item) 221-KC 093009 5031 13-14.pdf (Confidential Item) 222-TD 080696 0411 13-14.pdf (Confidential Item) 223-DF 120497 0201 13-14.pdf (Confidential Item) 224-HG 090897 0072 13-14.pdf (Confidential Item) 225-MG 090396 0201 13-14.pdf (Confidential Item) 226-BH 101900 0151 13-14.pdf (Confidential Item) 227-NK 020298 0205 13-14.pdf (Confidential Item) 228-BJ 011402 0151 13-14.pdf (Confidential Item) 229-RL 011902 0151 13-14.pdf (Confidential Item) 230-LM 090296 0411 13-14.pdf (Confidential Item) 231-EM 052601 0072 13-14.pdf (Confidential Item) Motions: The Superintendent recommended the Board approve the Findings of Fact, Conclusions of Law and Penalty, and Final Orders #215 through #240 as presented. - PASS Vote Results Motion: CAROL HILSON Second: DONNA MILLS DEBORAH HAWLEY - Aye KATHRYN HENSLEY - Aye CAROL HILSON - Aye TROY INGERSOLL - Aye DONNA MILLS - Aye Page 17 of 19 33. Findings of Fact, Conclusions of Law and Penalty, and Stipulated Orders Numbers 215-240 Attachment: 232 DM 120799 0421 13-14.pdf (Confidential Item) Attachment: 233-RN 111599 0205 13-14.pdf (Confidential Item) Attachment: 234-MN 111599 0151 13-14.pdf (Confidential Item) Attachment: 235-TO 090998 0151 13-14.pdf (Confidential Item) Attachment: 236-JP 030501 0151 13-14.pdf (Confidential Item) Attachment: 237-JS 111097 0371 12-13.pdf (Confidential Item) Attachment: 238-TS 040401 0151 13-14.pdf (Confidential Item) Attachment: 239-SY 103101 0151 13-14.pdf (Confidential Item) Attachment: 240-YW 020899 0151 13-14.pdf (Confidential Item) Minutes: See Item #32. SUPERINTENDENT AND STAFF REPORTS ON SELECTED TOPICS 34. Reports/Comments Minutes: Superintendent Yost reported that she was very pleased with the collaboration and networking opportunities afforded to employees during the recent professional development training event and she hoped to have more in the future. On another matter, Mrs. Yost informed the Board that information received from focus groups that were conducted in randomly selected schools from all over the district was being analyzed and other collaborative planning had begun to make sure the district had a "common language". On a final note, Mrs. Yost was pleased to announce that St. Lucie County School District was one of seven districts out of 67 in the state of Florida to be recognized by Education Commissioner Pam Stewart for its exemplary African American history curriculum. ATTORNEY'S REPORT 35. Reports/Comments Minutes: No report. SCHOOL BOARD MEMBERS' REPORTS 36. Reports/Comments Minutes: Individual board members reported on various meetings, concerts and community activities they had attended. Page 18 of 19 UNSCHEDULED SPEAKERS 37. Speaker(s) Minutes: Mr. Curtis Sherrod spoke to the Board about filing a motion for summary judgment in conjunction with a suit he had filed on July 1, 2013. Ms. Dorothy Reynolds, a former district transportation department employee, stated she is continuing to seek information relative to her previous employment because she is not satisfied with the responses received thus far. ADJOURNMENT 38. Time Adjourned Minutes: After conducting all business scheduled to come before the Board, Chairman Hawley adjourned the November 12, 2013 Regular Meeting at approximately 6:11 p.m. Note: If a person decides to appeal any decision made by the School Board regarding any matter considered at this meeting or hearing, he/she will need a record of the proceedings. For this purpose, an individual should ensure that a verbatim record of the proceedings is made, at his/her own expense, which record includes the testimony and evidence upon which the appeal is to be based (Sec. 286.0105 F. S.). In compliance with ADA requirements, special needs can be reasonably accommodated by contacting the School Board of St. Lucie County at least ten (10) working days prior to the meeting. Contact the Board’s Assistant by phone 772-429-3914, fax 772-429-7559., or Christine.harrison@stlucieschools.org. Telecommunication Device for the Deaf (TDD) is available at 772-429-3919. This agenda may be amended from time to time on an as needed basis and shall be published on November 5, 2013. Page 19 of 19