West Virginia Council of School Nurses Meeting Minutes 2-18-2011 Present: Carol Cipoletti RESA VI, Delberta Riffe RESA III, Shelly Kerere – RESA VII, Elaine Riuehart – RESA V, Mary Jane Rinard – RESA VIII, Paula McCoy –RESA IV, Beth Jordan RESA IV – outgoing, Becky King – WVDE. I. Call to Order The Meeting was called to order by acting Chairperson – Elaine Rinehart. II. Introductions and Welcome Shelly Kerere and Paula McCoy are our newest members. Susie Poindexter and Christi Staggs (WVASN Conference Planner) were unable to attend this meeting. III. Minutes from March 3, 2010 approved Minutes from November 3, 2010 approved, motioned by Carol Cipoletti, and Delberta Riffe. BMI Guide went out after last meeting to all school nurses. IV. Old Business – New Business Elaine Rinehart – Healthcheck on a student. MD did everything but hearing and speech. Went to School Based Health Clinic and was to be charged $100, part of which would be paid by insurance, rest by family. PEIA and WVCHIP have started auditing the MDs/medical providers to see if parts of assessment is missing, money will be recovered if documentation is lacking. PK HealthCheck is required, K are allowable and reccomended by 2007 Superintendent’s Interpretation of W.Va. Code §18-5-17-Screening law (1977). School Nurses are encouraged to send the parent/guardian back to the medicla provider to complete the comprehensive physical or have them complete a HIPAA/FERPA consent for the School to obtain the missing data. Not all MD’s have audiometers. Alot of counties are still doing the Hearing, and Vision Screenings for PK. **Parents need to be educated on what needs to be done by the medical providers when they go for their well child visit. Problems with Headstart, students not having complete immunizations. Becky says that they are audited and should be on the same page as us with screenings. Case Mgr. or RN/LPN with Headstart should be working with us on the care of these students. If the Headstart Unit is in our school bldg., they have to follow the same rules as the public school students. Becky King will 1 conference with the county and DHHR to correct the problem in a county with any issues if needed. Elaine’s County did a modified screening day last year. If had PK Healthcheck done, do not have to have it done again for K. School no longer has a screening day for K. Has an enrollment day for parents to come in and see what they need to look for for possible health referrals. Eliminates redundancy. New Immunization Recommendation for 2011-2012 will be the following: 7th grade-Tdap and MCV 12th grade – MCV booster Will be REQUIRED for 2012-2013 School Year! V. New Business I-Pads – School Nurses have received funding, not all have gotten them yet. RESA’s are planning training. Wyoming and Braxton County are currently not participating in grant opportunity. Grants have been extended until May 2011. Purpose of I-Pad is to put ht/wt screening, immunizations, HealthCheck data into them then do a wireless upload to WVEIS. WOW screens have not been updated yet due to awating completion of the IPAD Application developement. The WVEIS app that will be in use has to be used in a school setting. **Give any usage feedback to Resional RESA School Wellness person – the old Tobacco person at the RESAs. They will troubleshoot with RESA-WVEIS directors and WVDE. Becky will develop a blank form in the Intervention Guide format if anyone wants to make an individual intervention guide and send out. Questions regarding 2010/2011 Needs Assessment – cut and paste the memo link if a problem with link connection. 2011/2012 Topics -The HealthCheck…Working Smarter, Not Harder. Get parents on board, refer to MD’s. for completion of missing data and encourage nurses to use HealthCheck data so we’re not redoing screenings. This also fosters support for a medical and dental home concept. Please utilize the newly developed WVDE/WVDHHR HealthCheck Tools for Schools. 2 Out of state Field Trips – National Council of State Boards of Nursing are working on guidance for this. NASSNC and NASN working on this as well. WV RN Boad had a staff member participate in the last national conference call regarding the ou-of-state School field trip discussion. Becky will inform us of the outcomes. Becky now almost completely State Funded, Is now full time School Nurse Liaison. Nurses can now bill Medicaid for Special Dietary Medical Statement Forms. This could reimbursement could add up. Only a RN can bill. Varicella Project sent scraping kits to Braxton County and other counties. We are not Health Dept. nurses and are not to be doing scrapping chickenpox lesions for diagnostic testing. Future Conference Dates: Fall WVASN Conference Nov. 2, 3 and 4, 2011. Childrens Health Conference Nov. 10 and 11, 2011 Public Health Symposium is Nov. 17 and 18, 2011 Summer Institute June 9 and 10, 2011 VI. Focus for 2011/2012 o HealthCheck o Out of State Field Trips o School Nurses as Diabetic Educators o Other issues to be announced. WVASN - membership is now tied in with NASN and carries more benefits. WVASN is looking for nurses in the RESA’s to function as membership recruitment members. WVCOSN members may recruit on own but not from a Council perspective. Next meeting will be held on Friday, May 13th, 10am-3pm Stonewall Jackson Resort, Exit 91 in Roanoke , WV . 3