West Virginia Department of Education
Office of Special Programs
OSP Monthly Phone Call
July 19, 2012
Topics
• Grant Applications
– High Cost/High Acuity Reimbursement
– Out-of-State Reimbursement
– Out-of-County Reimbursement
• High Cost/High Acuity Application Review
• Out-of-State Child Count
• Out-of-State Tips
High Cost/High Acuity
• Students whose individual educational
expenses cost the district $32,100 or more per
year to provide appropriate services
and/or
• Students placed in an out-of-state facility by
the court system and DHHR
Out-of-State Reimbursement
• Students placed in an out-of-state facility
by the IEP Team
PA
OHIO
MD
VA
KY
Out-of-County Reimbursement
• Those students placed in your district by
DHHR but are not residence of your county
(placed in a group home, shelter, etc.)
High Cost/High Acuity Funding Source
High Cost (IDEA Funding)
High Acuity (State Appropriated Funding)
When the high acuity funding was appropriated by
the Legislature, the High Cost Plan for IDEA funding
also met the requirements for the high acuity
funding. Subsequently, the plan was revised to
include reimbursement from both funding sources.
High Cost/High Acuity Fund
Eligibility for Reimbursement
 Definition: Individual application for an eligible SWD who:
 is 3-21 years of age
 has a current IEP
 lives within the LEA requesting funds or receives special
education and related services within the LEA
 court-ordered out-of-state placements (NEW in FY12)
 cost is equal to or greater than $32,100 annually (reduced
from last year’s criteria of $45,000 annually)
7
High Cost/High Acuity Fund
Excluded and Included Categories for Eligibility
 IEP Placed Out of State Students
Students with disabilities placed out-of-state by the
district may not be submitted for reimbursement
through the High Cost Expenditure Fund.
 Out of County Placements
Students placed into a district by another agency (i.e.
foster care and emergency shelters), may be submitted
for reimbursement, but all High Cost/High Acuity criteria
requirements must also be met.
Reimbursement will not be provided under both high
cost/high
acuity
and
out-of-county
funding
reimbursement mechanisms.
High Cost/High Acuity Fund – FY 2012
• Total FY12 Funds Available - $2,357,479
– Includes balance of high acuity carry over from FY
2011
• Applications to be submitted semi-annually
– July 1-Dec 31, 2011 – Due February 17, 2012
– Jan 1-June 30, 2012 – Due July 30, 2012
• Total funds available for 2012 were divided
equally between the two periods.
– $1,178,739.00 available each submission period.
High Cost/High Acuity Fund
Eligible Expenses
Costs required to provide direct special education and related
services, as identified in the student’s IEP:
 Personnel (teachers, aides, service providers) including extended
school year
 Evaluations recommended by IEP Team and documented on IEP
 Supplementary classroom materials for specially designed instruction
 Assistive technology services or devices identified on the student’s
IEP
 Equipment (mats, prone stander)
 Construction (ramp, handicap accessible bathroom)
 Special transportation
 Educational cost for court ordered out-of-state students (NEW)
Completion of Application
• Application Process
– Court Ordered Out-of-State Placements
• Students from child count March 2011 affecting the FY12
LEA state funding
• Same students for which districts applied in February 2012
• Only complete:
Page 1 (Parts I, II & III) AND
Page 6 (Part VI Total reimbursement Due to County
Students Placed in Out-of-State Facility Through the
Court System)
• This submission ONLY: no other documentation is required
Completion of Application
– In district High Cost/High Acuity Student
http://wvde.state.wv.us/osp/highcostexpenditures.html
(this website contains the application, instructions
and other information related to Out-of-State
Placements)
Completion of Application
• Submit IEP in effect Jan-June 2012 (if a new
IEP has been developed for next year, submit
the old IEP)
• Submit completed application - All pages
except Page 6 (Out-of-State only)
• Submit all supporting documentation (see
directions for examples).
http://wvde.state.wv.us/osp/HighCostDirectio
nsforTraining.pdf
Out-of-State Child Count
• March 2011 affected FY12 LEA Grant
• October 2011 affecting FY13 LEA Grant
– The August 2011 Facts Report, received in September
with instructions to enroll these students back in
your district for the Second Month Report
• October 2012 affecting FY14 LEA Grant
– The August 2012 Facts Report, you will receive in
September to enroll for Second Month Report
Common Misunderstandings
• If I participate in an IEP Team meeting, I have to
pay.
• By refusing to participate in an IEP Team
meeting of a student that I think is not my
responsibility, I will be absolved of later
payment.
• If I sign the IEP, I am agreeing with everything
in it.
• As the LEA, I am responsible to ensure 100%
compliance with IEP file review standards.
TIPS to Working with Out-of-State
Facilities
1. Participate in the IEP Team meetings.
2. Provide information (WESTEST scores,
transition assessment data, transition data,
etc.).
3. Suggest edits.
4. Review the monthly Facts Report for
accuracy.
5. Call Debbie Ashwell if you have questions.
Other Questions or Concerns
Contact:
Debbie Ashwell
Information regarding OOS Placements
High Cost/High Acuity Application
dashwell@access.k12.wv.us
(304) 558-2696, ext. 53273
or
Janice Hay
High Cost/High Acuity Application
jehay@access.k12.wv.us
(304) 558-2686, ext.53243