West Virginia Department of Education
Application for Elementary/Middle Alternative Education Pilot Project
Program Overview
In July 2010, the West Virginia Legislature amended West Virginia Code §18-2-6 to establish up to five alternative education pilot
projects at the elementary and middle school level. The West Virginia Department of Education (WVDE) established an
Elementary/Middle Alternative Education Pilot Committee made up of teachers, school administrators, teacher organization
representatives and WVDE personnel to define the pilot program objectives and expectations and to create the pilot application
and selection process.
Funding of Pilot Program
The legislature appropriated $1,000,000 for the Elementary/Middle Alternative Education Pilot Project in the FY11 budget for
distribution during the 2010-2011 school year. It is anticipated that this same level of funding will be requested each year to support
up to five county proposals for at least five years with an annual budget range of $100,000 to $300,000 per site. However, annual
funding is contingent upon legislative appropriation each year.
Program Criteria
For the purposes of this application, elementary and middle school alternative education for disruptive students must address at
least the following:





Procedures to document student disruptive behavior patterns that lead to eligibility for alternative education services.
Placement procedures that consider individual student academic, behavioral and social needs when designing individualized
interventions and supports to help disruptive students be successful.
Procedures that assure disruptive students access to equitable and appropriate academic and behavioral services.
Provision of comprehensive services that may vary in structure, duration and intensity to meet a continuum of student
needs.
Provisions for long-term placements (exceeding 10 school days) that outline procedures for identification, review, and
parent permission and/or appeal.
Posted October 1, 2010
Page 1
West Virginia Department of Education
Application for Elementary/Middle Alternative Education Pilot Project
Resources
Applicants may refer to the original legislation by visiting the West Virginia Legislature site at
http://www.legis.state.wv.us/Bill_Text_HTML/2010_SESSIONS/2X/Bills/hb210%20intr.htm to gain a better understanding of the
requirements set forth by the bill. Applicants may also refer to the National Alternative Education Association’s publication
Exemplary Practices in Alternative Education: Indicators of Quality Programming to garner ideas on what quality indicators should be
in place in exemplary alternative education programs. A copy can be downloaded at http://www.thenaea.com/Exemplary_Practices_in_Alternative_Education/. If you have questions about the pilot application and/or the selection
process, please contact Shelly Stalnaker, Coordinator of Alternative Education, Office of Healthy Schools, WVDE at
shestaln@access.k12.wv.us or 304.558.8830.
Directions for Submission
Please complete the following sections and submit your final proposal in a PDF document via e-mail. All submission must be typed
in 12 point font; double spaced and must be received no later than 4:00 p.m. on November 15, 2010 to be considered for funding.
No late applications will be accepted. Proposals must be sent to shestaln@access.k12.wv.us with a copy sent to
nproctor@access.k12.wv.us. Estimated date for notification to applicants is December 15, 2010.
Posted October 1, 2010
Page 2
Section 1-Contact Information
County:
Application Contact Name & Title:
Contact’s phone:
Contact’s address:
Contact’s e-mail:
Names and titles of planning team members:
Name
Title
Signature
Project abstract (brief summary):
Superintendent’s Signature: ___________________________________ Date:________________
Posted October 1, 2010
Page 3
Section 2-Proposed Sites
The pilot project may include one or more schools (elementary and/or middle schools) within a county proposal. Please provide
the following information for each school that will be included in the county’s proposal. Additional pages may be copied and
pasted if necessary.
School Name:
Principal:
Current Enrollment/Grade Configuration:
Provide a summary of 2009-10 LSIC Disciplinary Report that was provided to the County Board of Education as required by
W.Va. Code §18-5 A-2. This summary should identify the school’s major concerns and needs regarding student behavior and
disciplinary issues:
Provide a summary of current practices and programs in place to address student behavior and disciplinary issues:
Posted October 1, 2010
Page 4
Section 3-Mission, Purpose, Leadership, Climate and Culture (15 points)
Objectives
Activities
Personnel
Projected Budget
Develop objectives in the rows below that address
the questions listed below with project specific
details.
Develop activities for each objective.
Indicate the new and/or
existing (name and title)
personnel that will be
responsible for the objective.
Indicate budget requirements
for the objective including
formulas used to derive totals
in budget sections (e.g. 3 subs
@ $143/day=total)
How will the proposed project connect with
existing school climate efforts to address student
behavior issues?
Who will have oversight of the proposed project
and what roles and responsibilities will various
staff have in project implementation?
How will each student served by the project have
an individual student plan to effectively match
student needs with program services/
interventions and to monitor student progress?
Posted October 1, 2010
Page 5
Section 4-Staffing and Professional Development (25 points)
Objectives
Activities
Personnel
Projected Budget
Develop objectives that address the questions
listed below with project specific details.
Develop activities for each objective.
Indicate the new and/or
existing (name and title)
personnel that will be
responsible for the objective.
Indicate budget requirements
for the objective including
formulas used to derive totals
in budget sections (e.g. 3 subs
@ $143/day=total)
How will the project be staffed?
What is the professional development plan for the
project?
Posted October 1, 2010
Page 6
Section 5-Curriculum and Instruction, Student Assessment and Transitional Planning & Support (30 points)
Objectives
Activities
Personnel
Projected Budget
Develop objectives that address the questions
listed below with project specific details.
Develop activities for each objective.
Indicate the new and/or
existing (name and title)
personnel that will be
responsible for the objective.
Indicate budget requirements
for the objective including
formulas used to derive totals
in budget sections (e.g. 3 subs
@ $143/day=total)
How will the project ensure delivery of a high
quality curriculum with a dual focus on improving
both academic and behavioral outcomes?
How will student assessments be used to monitor
student progress and guide curriculum and
instructional improvements?
How will the project transition students from preentry to post-exist to assure that all existing and
needed services are properly coordinated?
Posted October 1, 2010
Page 7
Section 6- Parent/Guardian Involvement and Collaboration (15 points)
Objectives
Activities
Personnel
Projected Budget
Develop objectives that address the questions
listed below with project specific details.
Develop activities for each objective.
Indicate the new and/or
existing (name and title)
personnel that will be
responsible for the objective.
Indicate budget requirements
for the objective including
formulas used to derive totals
in budget sections (e.g. 3 subs
@ $143/day=total)
How will the proposed project actively recruit
parent/guardian involvement to support student
progress?
How will the proposed project include community
partners to improve services and supports to
students and their families?
8
Section 7-Program Evaluation (15 points)
The Elementary/Middle Alternative Education Pilot Project will be evaluated by the WVDE. Specific indicators of progress will be monitored
across each funded pilot site and evaluation results will be reported to policy makers and to the public. Submission of an application
indicates the agreement of the County Boards of Education to do the following:


Collect data in a manner consistent with pilot evaluation parameters determined by the WVDE
Present key findings of the pilot project to the Legislature, State Board of Education, other educators, etc.
In addition to the uniform evaluation conducted by the WVDE, each pilot site is expected to monitor and evaluate the effectiveness of their
project for continuous improvement throughout the project period. Please identify indicators that will be monitored by project staff
including the data source, collection timeline and process for incorporating findings to improve program services.
Site Specific Program Evaluation
Project Success Indicators
Data Source
Collection Timeline
9
Plan for Driving Improvement
Section 8-Budget
The Elementary/Middle School Alternative Education Pilot allocation for FY 2011 is $1,000,000. State code specifies that up to 5 pilots shall be
awarded these funds to develop and evaluate effective elementary/middle school alternative education programs. Awards will be granted to
county boards of education for proposals that address one or more schools within their county. Applicants are to prepare proposals and
accompanying budgets for three school years. The budget should support the activities described in the above application. Major item
requests must be supported with activities within in the application. The budget range for each county proposal is $100,000 to $300,000 for
each of the three years.
Because the proposed projects will not be funded until December 2010, the operating costs for year one will not be for a full school year.
Applicants should consider the following as they develop the Year One Budget: 1) more funds may be allocated to program planning and
professional development in year one and 2) counties will be able to carry over each year of Elementary/Middle Alternative Education Pilot
funding for one additional year.
FY 2011
Expenditure
Amount Requested
In-Kind (Optional)
Professional Salaries
Fringe Benefits
Equipment
Supplies
Professional Development
Travel
Contracts/Consultants
Other
Total
10
Total
FY 2012
Expenditure
Amount Requested
In-Kind (Optional)
Professional Salaries
Fringe Benefits
Equipment
Supplies
Professional Development
Travel
Contracts/Consultants
Other
Total
11
Total
FY 2013
Expenditure
Amount Requested
In-Kind (Optional)
Professional Salaries
Fringe Benefits
Equipment
Supplies
Professional Development
Travel
Contracts/Consultants
Other
Total
12
Total