MINUTES
WEST VIRGINIA BOARD OF EDUCATION
Fayetteville High School
515 West Maple Avenue
Fayetteville, West Virginia
September 8, 2015
Capitol Building 6, Room 353
1900 Kanawha Boulevard, East
Charleston, West Virginia
September 9, 2015
I.
Call to Order
Following the welcome, Pledge of Allegiance and introductions, President Michael I.
Green called the meeting of the West Virginia Board of Education (WVBE) to order at 6:04 p.m.
on September 8, 2015, in the auditorium at Fayetteville High School, 515 West Maple Avenue,
Fayetteville, West Virginia.
The following members were present: President Green, Vice President Lloyd G. Jackson
II, Secretary Tina H. Combs (via telephone), Thomas W. Campbell, Beverly E. Kingery, L.
Wade Linger Jr., Gayle C. Manchin, William M. White, and James S. Wilson, and ex officio
Michael J. Martirano, State Superintendent of Schools. Members absent were ex officios Paul L.
Hill, Chancellor, West Virginia Higher Education Policy Commission, and Sarah Armstrong
Tucker, Interim Chancellor, West Virginia Council for Community and Technical College
Education.
II.
Approval of Agenda
President Green called for a motion to approve the agenda. Dr. Wilson moved that the
agenda be approved. Dr. White seconded the motion and upon the call for the question the
motion was carried unanimously.
III.
Overview of August 27, 2015, Public Informational Meeting regarding
the Proposal for the Reconfiguration Plans for Fayette County Schools
Mr. Terry George (distributed information), Superintendent, Fayette County Schools,
provided an overview of the August 27, 2015, public informational meeting regarding the
proposal for the reconfiguration plans for Fayette County Schools. (Copies appended to Official
Minutes, Attachment S.)
IV.
Delegations
Ms. Kristin Anderson, Executive Director, WVDE Office of Communications and
Partnerships, announced that delegations would be provided two minutes. Ms. Cindy
Chamberlin, Mr. Brad Limer, Ms. Amanda Skaggs, Dr. Bruce Cassis, Ms. Jean Evansmore, Ms.
Jackie Mollohan, Ms. Sharon Cruikshank, Mr. Ethan Thomas, Mr. Mattew Wender, Ms. Shawna
Sparks, Mr. Jason Crouch, Ms. Tracy DeGaetano, Ms. Olivia Tygrett, Ms. Kristi Atha-Rader,
Ms. Sherry Keffer, Ms. Jennifer Campbell, Ms. Margaret O'Neal, Ms. Teri Harlan, Ms. Jim
Lively Jr., Mr. Joe Rozell, Mr. Kobe Rozell, Mr. Franklin Groves, Mr. John McDuffin, Dr. Anita
-2Stewart, Mr. Lawrence Richmond, Ms. Sandra Harkins, Ms. Misti Richmond, Ms. Carolyn
Arritt, Mr. Al Martine, Ms. Andrea Wickline, Mr. Mark Gladwell, Mr. Lukas Stephens, Ms.
Angela Gilkerson, Mr. Chris Robinson, Mr. Randall Patterson, Ms. Marion Tanner, Mr. Terrance
Hamm, Ms. Shawna Cole, Ms. Deborah Bush, Mr. William Hannabass, Ms. Danielle Crouch,
Ms. Kristine Gilkey, Dr. Chuck Burdette, and Delegate Kayla Kessinger addressed the Board
regarding the proposed reconfiguration of Fayette County Schools. (Copies distributed by
delegations appended to Official Minutes, Attachment T.)
V.
Recess
President Green called for the meeting to recess and announced that the meeting would
reconvene in Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East, Charleston, West
Virginia on September 9 at 10:00 a.m. Mr. Jackson moved, and Mrs. Manchin seconded, that the
meeting be recessed. Upon the call for the question the motion was carried unanimously and the
meeting was recessed at 8:14 p.m.
VI.
Reconvene
President Green reconvened the meeting of September 8, 2015, at 10:19 a.m. on
September 9, 2015, in Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East,
Charleston, West Virginia.
The following members were present: President Green, Vice President Lloyd G. Jackson
II, Secretary Tina H. Combs (via telephone), Thomas W. Campbell, Beverly E. Kingery, L.
Wade Linger Jr., Gayle C. Manchin, William M. White, and James S. Wilson, and ex officio
Michael J. Martirano, State Superintendent of Schools. Members absent were ex officios Paul L.
Hill, Chancellor, West Virginia Higher Education Policy Commission, and Sarah Armstrong
Tucker, Interim Chancellor, West Virginia Council for Community and Technical College
Education.
VII.
Consent Agenda
President Green requested a motion to approve the Consent Agenda. Mrs. Manchin
moved that the Consent Agenda be approved. Dr. Wilson seconded the motion and upon the call
for the question the motion was carried unanimously. (Copies appended to Official Minutes,
Attachments A through D.)

Approved minutes of August 12 and 21, 2015 (Attachment A)

Received WVDE personnel matters (Attachment B)

Approved three first time waivers of WVBE Policy 2510 related to the delay of
required professional development for Advanced Placement teachers
(Attachment C)

Approved Employment of Substitute Teachers in Areas of Critical Need
policies for Boone, Logan, Raleigh, Wirt and Wyoming counties (Attachment
D)
-3-
VIII.

Received notification, per W. Va. Code §18A-4-7a(l)(3), of transfer of person
employed in a professional position after the twentieth day prior to the
beginning of the instructional term from Mineral and Wayne County Schools
(Attachment E)

Approved the Barbour County Board of Education's request to amend its
2010-2020 Ten Year CEFP to include the performance of a county-wide Energy
Conservation Project at all Barbour County school facilities except Mount
Vernon and Volga Century Elementary schools (Attachment F)

Approved the Mineral County Board of Education's request to amend its
2010-2020 Ten Year CEFP to include the addition of a portable classroom at
Wiley Ford Primary School (Attachment G)

Approved Fairmont State University's Teacher-in-Residence partnership with
Doddridge County Schools (Attachment H)

Approve Marshall University's agreement with Mingo County as an additional
county to Marshall University's existing approved Teacher-in-Residence
Program (Attachment I)

Appointed Ms. Gail Adams and Ms. Shawna Safreed to three-year terms on the
Educator Preparation Program Review Board (Attachment J)

Appointed Ms. Katie Dantrassy, Ms. Christy Schwartz, Ms. Tonya Blackburn,
and Dr. Samuel P. Sentelle be appointed to three-year terms on the West
Virginia Commission for Professional Teaching Standards (Attachment K).
Office of Education Performance Audits (OEPA)
Director's Information
Ms. Susan O'Brien, Director, Office of Education Performance Audits, provided a brief
update regarding Year 2 on-site reviews, trainings, and a conference presentation. Ms. O'Brien
introduced her staff (Allen Brock, Charlene Coburn, Michele Samples and Debbie Ashwell).
Ms. Ashwell showcased and demonstrated the use of Galaxy notebooks for Year 2 on-site
reviews. Moving to electronic documents will enable team members, team leaders and
coordinators to efficiently collect information during the school reviews as well as house
numerous datasets accessed before and during our external reviews. Data comes from the public
side of ZoomWV and all files are 'unshared' at the completion of the audit for access control
purposes. Efficient data collection during OEPA school on-site visits will support a reasonable
turnaround time for report review and approval by the WVBE for local level continuous
improvements efforts in the areas of student performance and well-being.
IX.
Amendment - Fayette County Schools
Comprehensive Educational Facilities Plan (CEFP)
President Green invited Superintendent George to provide an overview of last night's
portion of the meeting and the process and plan for the amendment of the Fayette County CEFP.
President Green thanked Superintendent George and those who attended last night's portion of
-4the meeting. Superintendent George answered questions posed by Board members regarding
facilities.
Following discussion, Superintendent George recommended that the Board approve the
amendment of the Fayette County CEFP to reflect: 1) the construction of a 9-12 high school to
accommodate the closure of Fayetteville High School, Meadow Bridge High School, Midland
Trail High School and Oak Hill High School and the consolidation/merger of Fayetteville High
School (grades 9-12) students, Meadow Bridge High School (grades 9-12) students, Midland
Trail High School (grades 9-12) students and Oak Hill High School (grades 9-12) students;
2) renovation/reconfiguration of the Fayetteville High School building to accommodate the
closure of Fayetteville Elementary School, Gatewood Elementary School and Fayetteville High
School and the consolidation/merger of Fayetteville Elementary School (grades PreK-6)
students, Gatewood Elementary School (grades K-4) students and Fayetteville High School
(grades 7-8) students; 3) renovation/reconfiguration of the Meadow Bridge Elementary School
building and Meadow Bridge High School buildings to accommodate the closure of Meadow
Bridge High School and the consolidation/merger of Meadow Bridge Elementary School (grades
PreK-6) students and Meadow Bridge High School students (grades 7-8);
4) renovation/reconfiguration of the Midland Trail High School building to accommodate the
closure of Ansted Elementary School, Divide Elementary School and Ansted Middle School and
the consolidation/merger of Ansted Elementary School (grades PreK-5) students, Divide
Elementary School (grades PreK-5) students and Ansted Middle School (grades 6-8) students;
and 5) renovation/reconfiguration of the Oak Hill High School building to accommodate the
closure of Collins Middle School and to serve as an Oak Hill area middle school (grades 5-8) –
replacing the current Collins Middle School (grades 5-8).
Mrs. Manchin moved that amendment of the Fayette County CEFP be approved. Mr.
Jackson seconded the motion.
Following discussion, Mr. Campbell moved to amend the original motion by removing
Meadow Bridge High School from the amendment of the Fayette County CEFP. Dr. White
seconded the motion.
Following additional discussion, Dr. Wilson moved that a decision in this matter be
postponed for 14 calendar (September 23). Mr. Campbell seconded the motion.
President Green requested, due to the lateness of the hour, that the disposition of this
matter be delayed to follow a scheduled executive session with its attorney.
X.
WVBE Personnel Matters inclusive of Update in
Jorea M. Marple v. West Virginia Board of Education, et al.
President Green called for a motion to move into executive session as provided in W. Va.
Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney-client
privilege per Peters v. County Commission, 205 W. Va. 481 (1999)]. Mr. Jackson moved that
the Board enter into executive session. Mr. Linger seconded the motion and upon the call for the
question the motion was carried unanimously. The Board moved into executive session at
12:13 p.m. President Green informed the assembly that the Board would remain in executive
session through lunch with an expected return time of 1:10 p.m.
-5XI
Return from Executive Session
President Green announced that the Board had returned from executive session with no
action taken. The Board returned from executive session at 1:32 p.m.
XII.
Amendment - Fayette County Schools
Comprehensive Educational Facilities Plan (CEFP) Continued
President Green called the Board's attention to the motion currently on the floor regarding
the amendment of the Fayette County CEFP and called for the question regarding Dr. Wilson's
motion, seconded by Mr. Campbell, that a decision regarding this matter be postponed for 14
calendar days (September 23). President Green announced that the motion was defeated.
President Green called for the question regarding Mr. Campbell's motion, seconded by
Dr. White, to amend the original motion by removing Meadow Bridge High School from the
amendment of the Fayette County CEFP. President Green announced that the motion was
defeated with four members voting in favor of the motion and five members voting against the
motion.
President Green called for the question regarding Mrs. Manchin's motion, seconded by
Mr. Jackson, that amendment of the Fayette County CEFP be approved. President Green
announced that the motion was carried with six members voting in favor of the motion and three
members voting against the motion. (Copy appended to Official Minutes, Attachment M.)
XIII.
WVBE Personnel Matters inclusive of Update in
Jorea M. Marple v. West Virginia Board of Education, et al. Continued
President Green called for a motion to approve the Board's personnel items found in the
attachment. Mr. Jackson moved that the personnel items be approved. Mrs. Manchin the motion
and upon the call for the question the motion was carried unanimously. (Copy appended to
Official Minutes, Attachment L.)
XIV.
Resolution on Behalf of Gilmer County Board of Education
Approving a Lease Purchase Agreement with United Bank
as a Qualified Zone Academy Bond (QZAB) in the Amount of $1,000,000
Ms. Heather Hutchens, General Counsel to the WVDE, presented a Resolution on behalf
of Gilmer County Board of Education approving a lease purchase agreement with United Bank
as a Qualified Zone Academy Bond (QZAB) in the amount of $1,000,000 for the Board's
consideration. The proceeds from the bond will be used to equip Gilmer County Elementary
School; United Bank will hold the title to the equipment.
Mrs. Manchin moved that the Resolution on behalf of Gilmer County Board of Education
approving a lease purchase agreement with United Bank as a Qualified Zone Academy Bond
(QZAB) in the amount of $1,000,000 for the Board's consideration be approved. Dr. Wilson
seconded the motion and upon the call for the question the motion was carried unanimously.
(Copy appended to Official Minutes, Attachment Mc.)
-6XV.
Policy 5100, Approval of Educator Preparation Programs
Ms. Michele Blatt, Chief Officer, Division of School Effectiveness, presented Policy
5100 for the Board's consideration. Policy 5100 has been revised to continue the governor’s
challenge to increase the quality and rigor in teacher preparation in West Virginia. Changes
include: added language to reflect new legislative changes in alternative certification;
description of the validity period for operating/evaluating a pilot educator preparation program;
added language to include new endorsements in Earth and Space Science & Integrated
Mathematics; updates to reflect changes in Praxis exams; and clarification for several
endorsement descriptions including requirement of master's degree for reading specialist. These
changes will improve the preparation of educators to teach in West Virginia schools. In July,
2015 the suggested revisions were voted by the WVBE to be placed on public comment for a
period of 30 days. At the conclusion of that period, seven comments were received. Of the
received comments, no changes were made to the policy. Noted: Based on a comment submitted
for Policy 5202, expressing the need for a content proficiency assessment to be required in
WVBE policy, the following addition was made to this policy (5100, Appendix E): Requirement
of Praxis Assessment #0631 Braille Proficiency for Visually Impaired Endorsement. The major
function of Policy 5100 is to provide guidelines and procedures for new and continuing educator
preparation programs of study leading to licensure in West Virginia. Policy 5100 supports the
intended collaborative process to improve educator preparation programs and potential educators
by incorporating program guidelines based on research and best practices. Support of continuous
improvement and clear and consistent guidelines to West Virginia educator preparation programs
will produce more effective educators in West Virginia schools, resulting in increased student
learning in the classroom.
Dr. Wilson moved that Policy 5100 be approved as amended. Mrs. Manchin seconded
the motion and upon the call for the question the motion was carried unanimously. (Copies
appended to Official Minutes, Attachment N-1 and N-2.)
XVI.
Policy 5202, Minimum Requirements for the Licensure of
Professional/Paraprofessional Personnel & Advanced Salary Classifications
Ms. Blatt presented Policy 5202 for the Board's consideration. Policy 5202 has been
revised to clarify language to ensure the intent of the policy. On July 10, 2015 the suggested
revisions were voted to be placed on public comment for a period of 30 days. During the 30 day
comment period, 29 comments were received. Of these 29 comments, 23 were not accepted. The
remaining 6 comments resulted in minor revisions to Appendix B and Appendix C. After
consultation with the Policy 5202 Advisory Committee, Appendix B and Appendix C were
modified.
Mrs. Manchin moved that Policy 5202 be approved as amended. Ms. Kingery seconded
the motion and upon the call for the question the motion was carried unanimously. (Copies
appended to Official Minutes, Attachment O-1 and O-2.)
XVII.
Policy 5310, Performance Evaluation of School Personnel
Mr. Jackson moved that Policy 5310 be laid over to September 10, 2015. Mrs. Manchin
seconded the motion and upon the call for the question the motion was carried unanimously.
-7XVIII.
Policy 5901, Alternative Certification Programs
for the Education of Teachers
Ms. Blatt presented Policy 5901 for the Board's consideration. Policy 5901 establishes
the requirements and guidelines for developing alternative certification programs for the
education of teachers. The Policy creates alternative means for a qualified person to earn a
professional teaching certificate by authorizing a school district to offer a rigorous program for
teacher certification in partnership with a regionally accredited IHE, an entity affiliated with a
regionally accredited IHE, the WVDE, or a RESA. It also calls for the repeal of Policy 5901,
effective March 25, 1992, and the replacement of it with the revised version. The updated Policy
5901 will impact public education by filling the need for certified teachers in West Virginia
classrooms. Parents will be impacted by the passage of the new Policy with the assurance that
their children are being taught by qualified and certified teachers. On July 10, 2015, the
suggested revisions were placed on public comment for a period of 30 days. At the conclusion
of that period, 26 comments were received. One comment was accepted, resulting in a minor
change to a definition. Policy 5901 provides a means for qualified persons, many from our
state's diverse work force, to earn professional teacher licensure while teaching in a classroom in
an area of critical need and shortage. Students will benefit in having a teacher who is qualified
and certified to teach the subject matter being taught.
Dr. White moved that Policy 5901 be approved as amended. Dr. Wilson seconded the
motion and upon the call for the question the motion was carried unanimously. (Copies appended
to Official Minutes, Attachment P-1 and P-2.)
XIX.
Teaching, Empowering, Leading and Learning (TELL),
Survey of Teaching and Learning Conditions
Ms. Blatt and Dr. Monica Beane, Executive Director, WVDE Office of Educator
Effectiveness and Licensure, presented information regarding Teaching, Empowering, Leading
and Learning (TELL), a survey of teaching and learning conditions. Following discussion, it
was requested that an item be placed on the October agenda for further discussion and
consideration. (Copy appended to Official Minutes, Attachment U.)
XX.
Superintendent Reports
Superintendent Martirano presented no reports.
XXI.
Capacity Building for Priority Schools and Intervention Counties
Ms. Blatt provided a brief update regarding funding and support services provided to
priority schools. Update intervention counties is found in Attachment Q-1 and update regarding
Wayne County Schools is found in Attachment Q-2. (Copies appended to Official Minutes,
Attachment Q-1 and Q-2.)
XXII.
Update - WVBE Actions for Improved Outcomes
Ms. Donna Hoylman Peduto (distributed information), WVBE Director of Operations,
and Board members provided an update regarding actions taken by the Board to improve
educational outcomes and support to county boards of education. WVBE Finance Committee -
-8The September 8, 2015, WVBE Finance Committee meeting was canceled. (Copies appended to
Official Minutes, Attachment V.)
XXIII.
Chancellor Report
Chancellor Hill and Chancellor Tucker were unable to attend the meeting.
XXIV.
WVBE Coordinator of Board Agencies Report/
WVBE Regional Education Service Agency (RESA) Liaison Report
Mr. Jason L. Butcher, WVBE Coordinator of Board Agencies, provided an update
regarding his work in conjunction with WVBE agencies inclusive of the West Virginia Schools
for the Deaf and the Blind, Office of Education Performance Audits, WVDE Office of
Institutional Education Programs, RESAs, and a brief report on the behalf of Mr. Jacob Green,
Special Assistant to the Chief Officer, WVDE Office of Institutional Education Programs,
regarding institutional education programs. Mr. Joe Oliverio, Executive Director, RESA 5,
provided a report on behalf of the RESAs regarding services provided by RESAs that benefit all
students all day every day.
XXV.
Recess
President Green called for the meeting to recess and announced that the meeting would
reconvene in Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East, Charleston, West
Virginia on September 10 at 9:00 a.m. Mr. Jackson moved, seconded by Mrs. Manchin, that the
meeting be recessed. Upon the call for the question the motion was carried unanimously and the
meeting was recessed at 2:29 p.m.
XXVI.
Reconvene
President Green again reconvened the meeting of September 8, 2015, at 9:20 a.m. on
September 10, 2015, in Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East,
Charleston, West Virginia.
The following members were present: President Green, Vice President Lloyd G. Jackson
II, Secretary Tina H. Combs (via telephone), Thomas W. Campbell (via telephone), Beverly E.
Kingery, L. Wade Linger Jr., Gayle C. Manchin, William M. White, and James S. Wilson, and
ex officio Michael J. Martirano, State Superintendent of Schools. Members absent were ex
officios Paul L. Hill, Chancellor, West Virginia Higher Education Policy Commission, and Sarah
Armstrong Tucker, Interim Chancellor, West Virginia Council for Community and Technical
College Education.
XXVII.
Policy 5310, Performance Evaluation of School Personnel Continued
Ms. Blatt requested that Policy 5310 be moved to the October Board meeting as
2014-2015 evaluations need to be finalized prior to responding to comments received during the
comment period and moving forward with policy revisions.
-9Dr. White moved that Policy 5310 be placed on the October 2015 agenda. Mr. Linger
seconded the motion and upon the call for the question the motion was carried unanimously.
XXVIII.
American Federation of Teachers - West Virginia, AFL-CIO
v. Monongalia County Board of Education, and Frank DeVono
President Green introduced Mr. Frank Devono, Superintendent of Monongalia County
Schools, Mr. Howard Seufer Jr., Esq., and Dr. Barbara Parsons, Vice President of the West
Virginia School Board Association, who presented information regarding the Monongalia
County Board of Education's appeal to the Supreme Court of Appeals of West Virginia and
requested that the Board submit a friend of the court brief. Ms. Christine Campbell, President of
the American Federation of Teachers - West Virginia, AFL-CIO, addressed the Board regarding
the suit.
Following discussion, Mr. Linger moved that Board delegate President Green the
authority to discuss with counsel and take appropriate action as it relates to filing an amicus brief
in this matter. Dr. Wilson seconded and upon the call for the question the motion was carried
with eight members voting yes and one member, Mr. Campbell, voting no. (Copy of appeal and
scheduling order attached to Official Minutes, Attachment W.)
XXIX.
Items for Future Consideration
Ms. Peduto (distributed information) stated that the Board's goals and strategic actions
will be taken up in October. President Green (distributed information), Ms. Kingery and Mr.
Jackson provided information regarding a West Virginia Roundtable Panel presentation
delivered at the 2015 West Virginia Chamber of Commerce Annual Meeting and Business
Summit on September 2, 2015. Ms. Peduto, on the behalf of Mr. Campbell, requested that a
meeting of the Board's Local and Regional Efficiencies Committee be convened and that the
committee take up the West Virginia Commission of School District Governance and
Administration's recommendations for action by the Board at the October meeting. Mr. Linger
requested an item be placed on the October or November agenda regarding insurance for
teachers. Dr. White provided an update regarding the Westside project; a meeting of the
Educational Broadcasting Authority and requested that Scott Finn invited to present at a future
meeting; and, announced that the WVDE's Re-imagining Instructional Time stakeholders group
will meet September 11. Dr. Wilson spoke regarding press from yesterday's meeting. President
Green announced that a press conference regarding Jamie's Law was taking place today at 11:00
a.m. in the Governor's Press Conference Room. Superintendent Martirano reminded the
assembly that an Academic Spotlight town hall meeting was scheduled tonight in South
Charleston; general discussion ensued regarding Academic Spotlight town hall meetings and
follow-up as a result of comments received during the meetings. (Copy appended to Official
Minutes, Attachment R and addenda.)
XXX.
Future Meetings
The next regular meeting of the WVBE will be held October 14, 2015, in Charleston,
West Virginia. The meeting will continue on October 15, 2015, if the agenda is not completed
on October 14, 2015.
- 10 XXXI.
Adjournment
President Green called for a motion to adjourn. Dr. White moved that the meeting be
adjourned. Mr. Linger seconded the motion and upon the call for the question the motion was
carried unanimously. The meeting was adjourned at 10:38 a.m.
Minutes approved by the Board on October 14, 2015.
______________________________________________
Michael I. Green, President
______________________________________________
Tina H. Combs, Secretary
Minutes were recorded by
Virginia M. Harris
Secretary to the Board
WVBEMinutes9/8/15