MINUTES
WEST VIRGINIA BOARD OF EDUCATION
Capitol Building 6, Room 353
1900 Kanawha Boulevard, East
Charleston, West Virginia
August 12, 2015
I.
Call to Order
Following the welcome, Pledge of Allegiance and introductions, President Michael I.
Green called the meeting of the West Virginia Board of Education (WVBE) to order at 10:08
a.m. on August 12, 2015, in Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East,
Charleston, West Virginia.
The following members were present: President Green, Vice President Lloyd G. Jackson
II, Secretary Tina H. Combs, Thomas W. Campbell (via telephone), Beverly E. Kingery, L.
Wade Linger Jr., Gayle C. Manchin, and James S. Wilson, and ex officios Michael J. Martirano,
State Superintendent of Schools, Paul L. Hill, Chancellor, West Virginia Higher Education
Policy Commission, and Sarah Armstrong Tucker, Interim Chancellor, West Virginia Council
for Community and Technical College Education. Member absent was William M. White.
II.
Approval of Agenda
President Green requested that New Business item A. WVBE Personnel Matters inclusive
of the Personnel Attachment, Interview of Candidate(s) for the Position of Superintendent of the
West Virginia Schools for the Deaf and the Blind, and Fayette County Schools' Possible
Purchase of Real Property be amended to remove "Fayette County Schools' Possible Purchase
of Real Property" and called for a motion to approve the agenda as amended. Mr. Jackson
moved that the agenda be approved. Mrs. Manchin seconded the motion and upon the call for
the question the motion was carried unanimously. President Green addressed the assembly
regarding his leadership style and the Board's commitment fight for West Virginia's children,
teachers, and support personnel that deserve the best educational ecosystem the Board can give
them.
III.
Introduction of West Virginia Japanese Outreach Initiative (JOI) Coordinator
Ms. Michele Blatt, Chief Officer, Division of School Effectiveness, introduced West
Virginia's JOI Coordinator, Megumi Homma. West Virginia was selected as one of only four
sites nationally to host a JOI Coordinator. Through a collaborative endeavor, the West Virginia
Department of Education (WVDE), the International Division of the West Virginia Development
Office, the West Virginia Higher Education Policy Commission, and the Education Alliance will
support the establishment of a Charleston-based JOI Program over the next two years. Through
funding from the Japanese Foundation, Megumi Homma, the assigned West Virginia JOI
Coordinator, will serve the greater West Virginia community by facilitating opportunities for
K-12 schools, higher education, and business to gain a unique perspective and enhanced
understanding of Japanese language and culture. The JOI Program will provide students and
local educators an opportunity to participate in a variety of targeted educational activities
focused on language and culture for the purpose of increasing learner global competence. Mr.
-2Jackson spoke regarding his recent trip to Japan with Governor Tomblin and the honor bestowed
on West Virginia to be selected to host a JOI Program.
IV.
Delegations
Ms. Kristin Anderson, Executive Director, WVDE Office of Communications and
Partnerships, announced that delegations would be provided two minutes. Mr. Randall
Patterson, Ms. Shawna Sparks (distributed information), Ms. Amanda Skaggs, and Ms. Carolyn
Arritt (distributed information), regarding Fayette County Schools. (Copies appended to Official
Minutes, Attachment Q.)
V.
Consent Agenda
President Green requested a motion to approve the Consent Agenda. Mrs. Manchin
moved that the Consent Agenda be approved. Mr. Linger seconded the motion and upon the call
for the question the motion was carried unanimously. (Copies appended to Official Minutes,
Attachments A through D.)
VI.

Approved minutes of July 8, 2015 (Attachment A)

Received WVDE personnel matters (Attachment B)

Approved the West Virginia School for the Deaf's request for a first time waiver
and South Charleston High School's request for a continuation waiver of WVBE
policies (Attachment C)

Approved 2015 summer school programs (Attachment D)

Approved Davis & Elkins' Reading Education/Elementary (K-6) Program.
Statewide Master Plan for Professional Learning 2015-2016
Mrs. Manchin and Mr. Jackson presented the Statewide Master Plan for Professional
Learning 2015-2016 for the Board's consideration. W. Va. Code §18-2I-3 requires the WVBE to
establish an annual master plan for professional development in the public schools of the state.
Upon approval of the plan, the WVBE shall submit the master plan to the WVDE, the Center for
Professional Development, the regional educational service agencies, the Higher Education
Policy Commission and the Legislative Oversight Commission on Education Accountability.
Mr. Jackson moved that the Statewide Master Plan for Professional Learning 2015-2016
be approved. Mrs. Manchin seconded the motion and upon the call for the question the motion
was carried unanimously. (Copy appended to Official Minutes, Attachment F.)
VII.
New Student Data Collection Element
Ms. Blatt presented a new student data collection element for the Board's consideration.
Following a review of legal requirements per the Elementary and Secondary Education Act
(ESEA), the WVDE Office of Federal Programs (OFP) determined that current information
within the student data system was insufficient to accurately determine students’ immigrant
-3status. The OFP proposes including one additional item in the basic information collected about
students at enrollment: an indicator of student country of birth. The information will ensure that
WVDE is able to appropriately distribute funds to serve the needs of students in districts with
immigrant populations.
Mr. Linger moved that the new student data collection element be placed on public
comment for 60 days. Mrs. Combs seconded the motion and upon the call for the question the
motion was carried unanimously. (Copy appended to Official Minutes, Attachment G.)
VIII.
Policy 2422.7, Standards for Basic and Specialized Health Care Procedures
Ms. Blatt presented Policy 2422.7 for the Board's consideration. Policy 2422.7 and the
accompanying Procedure Manual received two comments during the 30 day comment period.
No changes were made as a result of comments. The policy and manual outline the safe and
standard of care for performing, delegating and assigning health care procedures during
curricular and co-curricular activities. The chief authority of this policy is W. Va. Code §18-522 (school nurses) and W. Va. Code §30-7-1 (Registered Professional Nurses), along with the
designated review and revision of school health care procedures by the West Virginia Council of
School Nurses. The policy and manual outline standards of care for specific medical provider
ordered specialized healthcare procedures provided under the auspices of the certified school
nurse RN to ensure that safe and quality healthcare is provided to students in West Virginia
public schools.
Mr. Jackson moved that Policy 2422.7 be approved. Dr. Wilson seconded the motion and
upon the call for the question the motion was carried unanimously. (Copy appended to Official
Minutes, Attachment H.)
IX.
Policy 2423, Health Promotion and Disease Prevention
Ms. Blatt presented Policy 2423 for the Board's consideration. Policy 2423 was placed
on public comment as a result of legislative changes during the 2015 session related to House
Bill 2669-TB Testing in Schools, Senate Bill 286-Immunizations for School Entry and
Progression, and expansion of Governor's KidsFirst Initiative for health promotion through proof
of well child screenings (WV HealthCheck) at grades 2, 7, and 12 with a phase-in plan over the
next five years. Three comments were received during the public comment resulting in
appropriate editorial changes and additional language for county boards of education to consider
providing community service time for high schools students who show proof of their annual flu
vaccination.
Ms. Kingery moved that Policy 2423 be approved as amended. Dr. Wilson seconded the
motion and upon the call for the question the motion was carried unanimously. (Copy appended
to Official Minutes, Attachment I.)
X.
WVBE Personnel Matters inclusive of the Personnel Attachment,
Interview of Candidate(s) for the Position of Superintendent of the
West Virginia Schools for the Deaf and the Blind,
President Green called for a motion to move into executive session as provided in W. Va.
Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney-client
-4privilege per Peters v. County Commission, 205 W. Va. 481 (1999)], and W. Va. Code
§6-9A-4(b)(9), To consider matters involving or affecting the purchase, sale or lease of property,
advance construction planning, the investment of public funds. Mr. Jackson moved that the
Board enter into executive session. Mr. Linger seconded the motion and upon the call for the
question the motion was carried unanimously. The Board moved into executive session at
11:00 a.m. President Green informed the assembly that the Board would remain in executive
session through lunch with an expected return time of 1:00 p.m. Chancellor Tucker departed the
meeting.
XI.
Return from Executive Session
President Green called for a motion to return from executive session. Mr. Linger moved
that the Board return from executive session. Dr. Wilson seconded the motion and upon the call
for the question the motion was carried unanimously. The Board returned from executive
session at 1:25 p.m.
President Green called for a motion to approve the Board's personnel items found in the
attachment. Mr. Jackson moved that the personnel items be approved. Mr. Linger seconded the
motion and upon the call for the question the motion was carried unanimously. Chancellor Hill
joined the meeting. (Copy appended to Official Minutes, Attachment E.)
XII.
Policy 2520.5, Next Generation Health Education 5-12
Content Standards and Objectives for West Virginia Schools
Mr. Clayton Burch, Chief Officer, Division of Teaching and Learning presented Policy
2520.5 for the Board's consideration. Senate Bill 7, W. Va. Code §18-2-9 (b) states, "After July
1, 2015, the required instruction in cardiopulmonary resuscitation (CPR) shall include at least
thirty minutes of instruction for each student prior to graduation on the proper administration of
CPR and the psychomotor skills necessary to perform CPR"; Policy 2520.5 has been revised to
require all high school students to receive CPR training. One comment was received during the
comment period and did not pertain to the policy.
Mrs. Manchin moved that Policy 2520.5 be approved. Ms. Kingery seconded the motion
and upon the call for the question the motion was carried unanimously. (Copy appended to
Official Minutes, Attachment J.)
XIII.
Policy 2520.16, Next Generation Alternate Academic
Achievement Standards for Science in West Virginia Schools
Mr. Burch, assisted by Ms. Annette Carey, Coordinator, WVDE Office of Special
Programs, presented Policy 2520.16 for the Board's consideration. Policy 2520.16 is being
repealed and replaced with the Next Generation Alternate Academic Achievement Standards for
Science in West Virginia Schools. This action will ensure alignment of West Virginia's alternate
academic achievement standards with the Next Generation Content Standards and Objectives
and the alternate assessment in the area of science consistent with ESEA requirements and the
ESEA Flexibility Request. Policy 2520.16 defines the alternate academic achievement standards
in science for elementary, middle, and high school students with the most significant cognitive
disabilities.
-5Mr. Linger moved that Policy 2520.16 be placed on public comment for 30 days. Mrs.
Combs seconded the motion and upon the call for the question the motion was carried
unanimously. (Copy appended to Official Minutes, Attachment K.)
XIV.
Policy 2525, West Virginia Universal Access to Early Education System
Mr. Burch, assisted by Ms. Janet Bock-Hager, Coordinator, WVDE Office of Early
Learning, presented Policy 2525 for the Board's consideration. Several changes in requirements
related to WV Universal Pre-K necessitate updates to Policy 2525 to ensure continued alignment
to related WVBE policies, Head Start Federal requirements, and evolving continuous quality
improvement strategies in WV Universal Pre-K Programs. Policy 2525 changes include
provisions to ensure collaboration with existing programs as required by W. Va. Code §18-5-44.
Updates reflect health enrollment requirements from Policy 2423, Health Promotion and Dental
Prevention, specifically related to dental examinations. Policy changes reflect the title change of
the Universal Pre-K Formative Assessment System to align with other grades. Revisions reflect
changes to W. Va. Code §18-5-18 addressing changes to Early Childhood Classroom Assistant
Teachers eligible for retirement by 2020. Changes to Policy 2525 also include updates to WV
Universal Pre-K Program Assessment and Continuous Quality Improvements to address current
needs and collaborative requirements in health and safety assurance. Adjusted definitions reflect
policy changes. Revisions to Policy 2525 meet W. Va. Code changes, align with federal
collaborative requirements, and provide a continued focus on healthy and safe high-quality
educational programs to all eligible pre-k students.
Mrs. Manchin moved that Policy 2525 be placed on public comment for 30 days. Mr.
Linger seconded the motion and upon the call for the question the motion was carried
unanimously. (Copy appended to Official Minutes, Attachment L.)
XV.
Superintendent Reports
Assessment Update - Superintendent Martirano addressed the assembly regarding
assessment and assisted by Dr. Vaughn Rhudy (distributed information), Executive Director,
WVDE Office of Assessment and Research, and provided current preliminary statewide
assessment results. Chancellor Hill and Dr. Corley Dennison (PowerPoint presentation), Vice
Chancellor for Academic Affairs, West Virginia Higher Education Policy Commission (HEPC),
provided information regarding revisions to HEPC Series 21 to accept level 3 or 4 on the grade
11 assessment for ELA and math as an indicator of college readiness. Mr. Burch (distributed
information) provided information regarding the Academic Spotlight website and specifically the
family page. Data Privacy - Ms. Heather Hutchens, WVDE general counsel, provided
information regarding data privacy. Truancy Diversion - Ms. Sarah Stewart, Executive
Director, WVDE Office of Policy and Government Relations, provided information regarding
truancy diversion and applications for funding. Academic Spotlight Update - Ms. Stewart
provided an academic spotlight update; the location of Town Hall meetings will be placed on the
website once confirmed. (Copies attached to Official Minutes, Attachment R.)
XVI.
Capacity Building for Priority Schools and Intervention Counties
Ms. Blatt provided a brief update regarding support services provided to priority schools.
(Copy appended to Official Minutes, Attachment Mc.)
-6XVII.
Policy 3233, Establishment and Operation of
Regional Education Service Agencies
Ms. Mary Catherine Tuckwiller, WVBE general counsel, presented Policy 3233 for the
Board's consideration. Changes to Policy 3233 will align code revisions from the 2015
legislative session to update technology terminology and confirm the responsibilities of each
regional council.
Mrs. Manchin moved that Policy 3233 be placed on public comment for 30 days. Mrs.
Combs seconded the motion and upon the call for the question the motion was carried
unanimously. (Copy appended to Official Minutes, Attachment M.)
XVIII.
Appointments to WVBE Statutory Units/Liaisons/Presidential
Committees 2015-2016
President Green, assisted by Ms. Donna Hoylman Peduto (distributed information),
WVBE Director of Operations, presented appointments to WVBE statutory
units/liaisons/Presidential committees 2015-2016 for the Board's consideration.
Mr. Jackson moved that the appointments to WVBE statutory units/liaisons/Presidential
committees 2015-2016 be approved. Ms. Kingery seconded the motion and upon the call for the
question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment
S.)
XIX.
Office of Education Performance Audits (OEPA)
Director's Information
Ms. Susan O'Brien, Director, Office of Education Performance Audits, reported that the
OEPA has presented at a conference or provided professional development for the following: CT
Conference July 27, 2015; RESA 8 Administrators Conference July 31, 2015; Hampshire County
Administrators Conference August 3, 2015, and; McDowell County Administrators Conference
August 6, 2015. Additionally, the staff attended the Student Success Summit in Morgantown
and a legal update presentation by Howard Seufer Jr. at the RESA 7 Administrators Forum.
Professional development with our county systems encourages and supports deeper
understanding of the audit process and protocols and allows our staff to receive constructive
feedback as part of OEPA's continuous improvement. The potential for positive student impacts
is heightened by this greater awareness and learning at all levels of the bureaucracy.
XX.
Facilities Checklist
Ms. O'Brien presented a facilities checklist for the Board's consideration. The OEPA
utilizes the facilities checklist as part of the on-site review process. The checklist has been
streamlined and revised to meet current, applicable policies and is in alignment with all legal
decisions. The revised facilities checklist will provide accurate and pertinent information
regarding student safety and well-being as part of the on-site review process.
Dr. Wilson moved that the facilities checklist be approved. Mrs. Combs seconded the
motion and upon the call for the question the motion was carried unanimously. (Copy appended
to Official Minutes, Attachment N.)
-7XXI.
Update - WVBE Actions for Improved Outcomes
Ms. Peduto (distributed information) and Board members provided an update regarding
actions taken by the Board to improve educational outcomes and support to county boards of
education. Ms. Peduto called on Mr. Burch to provide an update regarding the reading initiative.
WVBE Finance Committee - Mr. Campbell provided an update on behalf of the Finance
Committee regarding appropriations from the general revenue fund for the past five years (last
year was the lowest), a review of Fayette County finances show they are in line with other
counties, an update regarding the watch list for deficit counties and, assisted by Mr. Joe Panetta
(distributed information), Chief Officer, WVDE Division of Finance and Administration,
provided information regarding the WVDE's FY2017 appropriate request/improvement package
requests. (Copies appended to Official Minutes, Attachment T.)
XXII.
Chancellor Report
Chancellor Hill, assisted by Dr. Chris Treadway, Post-Doctoral Research and Policy
Analyst, West Virginia Higher Education Policy Commission, provided highlights (via
PowerPoint presentation) from the HEPC's 2014 High School Senior Opinions Survey.
(PowerPoint presentation attached to Official Minutes, Attachment U.) Chancellor Hill departed
the meeting.
XXIII.
WVBE Coordinator of Board Agencies Report/
WVBE Regional Education Service Agency (RESA) Liaison Report
Mr. Jason L. Butcher, WVBE Coordinator of Board Agencies, provided an update
regarding his work in conjunction with WVBE agencies inclusive of the West Virginia Schools
for the Deaf and the Blind, Office of Education Performance Audits, WVDE Office of
Institutional Education Programs, and RESAs. Mr. David Warvel, Executive Director, RESA 4,
provided a report on behalf of the RESAs and specifically RESA 4.
XXIV.
Items for Future Consideration
President Green requested that items for consideration for placement on a future agenda
be provided to Ms. Peduto as soon as possible. (Copy appended to Official Minutes, Attachment
O.)
XXV.
Future Meetings
West Virginia Board of Education members will participate in general discussions in a
planned educational and training setting on August 13, 2015, in Roanoke, West Virginia; no
business will be conducted and no minutes will be produced [W. Va. Code §6-9A-2(5)(D)-(E)].
The next regular meeting of the WVBE will be held September 9, 2015, in Charleston, West
Virginia. The meeting will continue on September 10, 2015, if the agenda is not completed on
September 9, 2015. The meeting schedule for September 2015 through August 2016 is found in
the attachment. (Copy appended to Official Minutes, Attachment P.)
-8XXVI.
Adjournment
President Green called for a motion to adjourn. Mr. Jackson moved that the meeting be
adjourned. Mrs. Manchin seconded the motion and upon the call for the question the motion was
carried unanimously. The meeting was adjourned at 4:19 p.m.
Minutes approved by the Board on September 9, 2015.
______________________________________________
Michael I. Green, President
______________________________________________
Tina H. Combs, Secretary
Minutes were recorded by
Virginia M. Harris
Secretary to the Board
WVBEMinutes8/12/15