MINUTES
WEST VIRGINIA BOARD OF EDUCATION
Capitol Building 7, Capitol Room
1900 Kanawha Boulevard, East
Charleston, West Virginia
October 8, 2014
I.
Call to Order
Following the welcome, Pledge of Allegiance and introductions, President Gayle C.
Manchin called the meeting of the West Virginia Board of Education (WVBE) to order at 10:09
a.m. on October 8, 2014, in the Capitol Room, Capitol Building 7, Charleston, West Virginia.
The following members were present: President Manchin, Vice President Michael I.
Green, Secretary Tina H. Combs, Thomas W. Campbell, Robert W. Dunlevy, Lloyd G.
Jackson II, L. Wade Linger Jr., and William M. White, and ex officio Michael J. Martirano, State
Superintendent of Schools. Members absent were ex officios Paul L. Hill, Chancellor, West
Virginia Higher Education Policy Commission, and James L. Skidmore, Chancellor, West
Virginia Council for Community and Technical College Education.
II.
Greetings from the Council of Chief State School Officers (CCSSO)
Mr. Chris Minnich, Executive Director, CCSSO, addressed the Board regarding CCSSO
priorities.
III.
Recognitions
The Board recognized Tolsia High School's Carpentry Program (Wayne County) and
carpentry teacher, Mr. Hugh Roberts, as recipients of the 2014 Achieving Excellence in Career
Technical Education: The National Career Clusters Institute "Excellence in Action" Award; and
Mr. Ed Rollins, Harrison County, recipient of the 2014 National School Transportation
Association (NSTA) North American 44th Annual School Bus Driver Safety Competition Conventional Bus Category Award.
IV.
Delegations
Dr. Amelia Courts (distributed information), President/CEO, The Education Alliance,
addressed the Board and provided a brief overview of the upcoming Education Summit. (Copy
appended to Official Minutes, Attachment O.)
V.
2014 West Virginia Teacher of the Year Erin Sponaugle
Ms. Erin Sponaugle, teacher at Tomahawk Intermediate School, Berkeley County and the
2014 West Virginia Teacher of the Year, addressed the Board regarding her experiences and
perspective gained while serving as the 2014 Teacher of the Year.
-2VI.
Approval of Agenda
President Manchin called for a motion to approve the agenda noting that New Business
item I. WVBE Personnel Matters inclusive of RESA 8 Request for Waiver of WVBE Policy 3233,
Establishment and Operation of Regional Education Service Agencies (RESAs), and Review of
Hearing Officer’s Recommendation for the Termination of Employment of a Professional
Employee at the West Virginia Schools for the Deaf and Blind (WVSDB) would be taken up at
1:30 p.m.; item VIII. Update - WVBE Response to Governor's Education Agenda would be taken
upon following lunch; and Consent Agenda item 4. Policy 2512, Transformative System of
Support for Early Literacy would be taken up under item VIII. Update - WVBE Response to
Governor's Education Agenda. Dr. White moved that the agenda, as modified, be approved.
Mr. Dunlevy seconded the motion and upon the call for the question the motion was carried
unanimously.
VII.
National Farm to School Month
Ms. Mollie Wood, Assistant Director, WVBE Office of Child Nutrition, addressed the
Board regarding National Farm to School Month. National Farm to School Month is October.
In recognition of this, the WVBE enjoyed locally sourced foods and encouraged all schools to
serve locally grown foods in their cafeterias the week of October 13-17 and showcase their farm
to school projects. Mr. Dale Hawkins, Fish Hawk Acres, addressed the Board regarding the
Farm to School program and locally grown foods served during the meeting. Mr. Tom Grant,
Carver Culinary Arts instructor, provided the Board information regarding the morning snack
prepared by first year students from Capitol and Riverside High Schools.
VIII.
Break
President Manchin called for a break at 11:06 a.m.
IX.
Call to Order
President Manchin called the meeting back to order at 11:17 a.m.
X.
Outcomes of September 22, 2014, WVBE Meeting/Work Session
with State Superintendent of Schools
President Manchin introduced Superintendent Martirano who distributed and provided an
overview his document entitled, "State Superintendent's Entry and Vision Plan One Voice, One
Focus: All Students Achieving Creating a World-Class Educational System for the State of West
Virginia."
XI.
Break
President Manchin called for a break for lunch at 12:01 p.m.
-3XII.
Call to Order
President Manchin called the meeting back to order at 12:53 p.m.
XIII.
Update - WVBE Response to Governor's Education Agenda
Ms. Donna Hoylman Peduto (distributed information), WVBE Director of Operations,
members of the Board, and WVDE staff, provided an update (PowerPoint presentation attached)
regarding progress toward accomplishing the Governor's education agenda including the key
provisions of the Governor's request of the WVBE; Commission on School District Governance
and Administration (Mr. Campbell); Project 24 (Mr. Green); require every career center to add at
least one career pathway to meet SREB requirements for Preparation for Tomorrow; use RESAs
more efficiently for cooperative purchasing and local/regional professional development; teacher
evaluation/teacher preparation (President Manchin); teacher certification/teacher preparation;
professional development; leadership capacity development; and, early literacy to support
reading on grade level by end of third grade (Mr. Clayton Burch - distributed information,
Interim Associate State Superintendent, Division of Teaching and Learning, and Executive
Director, WVDE Office of Early Learning). (Copies appended to Official Minutes, Attachment
Q.)
Report of the WVBE Commission on School District Governance and Administration.
Mr. Campbell provided an update regarding commission meetings the status of the report.
Imagine WV’s Recommendations for Transforming School Leadership in West
Virginia. Mr. Jackson (distributed information) presented a resolution in support of Imagine
WV's recommendations for the Board's consideration. (Copies appended to Official Minutes,
Attachment R.)
Mr. Jackson moved that the resolution be adopted. Mrs. Combs seconded the motion
and upon the call for the question the motion was carried unanimously. (Copy appended to
Official Minutes, Attachment R.)
Policy 2512, Transformative System of Support for Early Literacy. Mr. Burch
provided detailed information regarding Policy 2512. The repeal and replacement of WVBE
Policy 2512 lays the framework for the newly established Transformative System of Support for
Early Literacy, a key component in West Virginia’s Campaign for Grade Level Reading. During
the 2014 legislative session, House Bill 4618 amended and reenacted W. Va. Code §18-2E-10
Bill Title of the code of West Virginia, 1931, as amended, relating to establishing transformative
system of support for early literacy; making legislative findings; requiring state board rule;
minimum provisions of rule; eliminating critical skills instructional support programs for third
and eighth graders; and modifying critical skills program framework to apply only to early
literacy program. Implementing a framework to support children becoming proficient readers by
3rd grade provides the momentum to close the achievement gap and ensure more children are on
track for graduation and college/career readiness. No comments were received during the
comment period.
-4Mrs. Combs moved that Policy 2512 be approved. Dr. White seconded the motion and
upon the call for the question the motion was carried unanimously. (Copy appended to Official
Minutes, Attachment F.)
XIV.
WVBE Personnel Matters inclusive of RESA 8 Request
for Waiver of WVBE Policy 3233, Establishment and Operation of
Regional Education Service Agencies (RESAs), and Review of
Hearing Officer’s Recommendation for the Termination of Employment
of a Professional Employee at the West Virginia Schools
for the Deaf and Blind (WVSDB)
Executive Session
President Manchin indicated that an executive session was required for the WVSDB
employee matter and called for a motion to enter into executive session. Mr. Green moved, as
provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters
involving attorney-client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)],
that the Board enter into executive session. Mrs. Combs seconded the motion and upon the call
for the question the motion was carried unanimously. The Board moved into executive session
at 1:29 p.m.
XV.
Return from Executive Session
Mr. Green moved that the Board return from executive session. Mr. Campbell seconded
the motion and upon the call for the question the motion was carried unanimously. The Board
returned from executive session at 2:32 p.m. at which time President Manchin announced that no
action was taken or decisions were made.
President Manchin called for a motion to approve the Board's personnel attachment. Dr.
White moved that the Board's personnel attachment be approved. Mr. Jackson seconded the
motion and upon the call for the question the motion was carried unanimously. (Copy appended
to Official Minutes, Attachment Mc.)
President Manchin called for a motion regarding the hearing officer’s recommendation
for the termination of employment of Michael J. Lippold, a professional employee at the
WVSDB. Dr. White moved that Michael J. Lippold's employment at the WVSDB be
terminated. Mr. Linger seconded the motion and upon the call for the question the motion was
carried unanimously.
XVI.
Update - WVBE Response to Governor's Education Agenda (Continued)
Ms. Peduto and members of the Board continued the update: accountability and
accreditation/West Virginia school grading model; and, WVBE Re-imagining Instructional Time
Committee (Dr. White and Mrs. Combs).
-5Due to business that must be conducted today, President Manchin requested that the
Superintendent's Reports be moved to Thursday and other adjustments be made as necessary to
accommodate meeting participants and guests.
XVII.
WVBE Personnel Matters (Continued)
President Manchin called for a motion to approve the RESA 8 regional council's request
for a waiver of Policy 3233 at sections 3.2 through 3.5. Mrs. Combs moved that the RESA 8
regional council's request for a waiver of Policy 3233 at sections 3.2 through 3.5 be approved.
Mr. Campbell seconded the motion and upon the call for the question the motion was carried
unanimously.
XVIII.
Chancellor Report
Chancellor Hill and Chancellor Skidmore were unable to attend the meeting.
XIX.
WVBE Coordinator of Board Agencies Report
Mr. Jason L. Butcher, WVBE Coordinator of Board Agencies, provided a report
regarding his work with WVBE agencies.
XX.
Capacity Building for Priority Schools and Intervention Counties
Ms. Michele Blatt, Assistant State Superintendent, Division of Educator Quality and
System Support, provided information regarding support services provided to a number of
priority schools and county districts. Mr. Ted Mattern, System Support Liaison, Office of the
State Superintendent, provided a status report regarding the intervention counties. Dr. Robert
Bobbera, Superintendent of Mingo County Schools, and Mr. Dave Farley, President of the
Mingo County Board of Education, provided a status report regarding Mingo County's progress
addressing OEPA audit findings. Also in attendance were Mingo County Board of Education
members Ms. Jackie Branch, Mr. Robert Starr, and Ms. June Glover. (Copies appended to
Official Minutes, Attachment B-1 and B-2.)
XXI.
Office of Education Performance Audits (OEPA) Director’s Information
Dr. Gus Penix, Interim Director, Office of Education Performance Audits, provided brief
remarks regarding school audit procedures.
XXII.
Grant County School System Education Performance Audit Report
Dr. Penix (distributed information) reported that the OEPA conducted a Progress Review
of the Grant County School District July 30 – August 1, 2014, to ascertain capacity of the Grant
County Board of Education in exercising board leadership and the board’s understanding of
personnel and finance decision making. The purpose of this audit was to assess if the Grant
County Board of Education had fulfilled the conditions of the Exit Agreement between the
WVBE and the Grant County Board of Education to regain full local control.
-6The OEPA recommended that the WVBE return local control of the county school
system to the Grant County Board of Education effective October 15, 2014, subject to the
following conditions: That,
1. The current superintendent remain in the position through June 30, 2016, unless the
superintendent and the Grant County Board of Education agree mutually to terminate the
contract.
2. The Grant County Board of Education members exercise appropriate boardmanship.
3. The Grant County Board of Education be mindful that it is under the watchful eye of the
WVBE as noted in W. Va. Code §18-2E-5(n)(2) which states the State Board of Education
may intervene immediately in the operation of the county school system, “. . . if the state
board finds the following: That the conditions precedent to intervention exist as provided in
this section and that the state board had previously intervened in the same school system and
had concluded the intervention within the preceding five years.”
Dr. Penix noted that, according to the new Policy 2320 (effective July 1, 2014), school
system approval status (Full, Temporary, or Conditional) is tied to grades of schools (A-F)
within the school system. Since grades will not be issued until the fall of 2015, at which time all
school systems will receive their first approval status under the new accreditation system, it is
not necessary to issue an approval status in this report. Dr. DeEdra Bolton, Superintendent of
Grant County Schools, introduced Grant County Board of Education members Mr. Scotty Miley,
President, Ms. Debora Hedrick, Vice President, Mr. Jared Amtower, Mr. Hugh Harris and Ms.
Janie Bird, and Ms. Deborah Mohr, Director of Student Services, Ms. Shelly Crites, Principal of
Maysville Elementary, and Ms. Lisa Porter, Grant County Teacher of the year. Following
introductions, Superintendent Bolton provided information highlighting Grant County
achievements. President Miley addressed the Board regarding his pride in Grant County Schools
and thanked everyone for their support.
Upon the recommendation of the OEPA, Mr. Jackson moved that the return local control
of the county school system to the Grant County Board of Education be granted effective
October 15, 2014, subject to the conditions as listed by OEPA. Dr. White seconded the motion
and upon the call for the question the motion was carried unanimously. (Copy appended to
Official Minutes, Attachment G and addendum.)
XXIII.
Consent Agenda
Mr. Dunlevy moved that the Consent Agenda, as previously amended, be approved.
Mr. Linger seconded the motion and upon the call for the question the motion was carried
unanimously. (Copies appended to Official Minutes, Attachments C through E.)

Approved minutes of September 10 and 22, 2014 (Attachment B)

Received information regarding WVDE Personnel Matters (Attachment C)
-7
Approved Local Board of Education Policies for Dual Credit for Calhoun,
Grant, Marion, Monroe, Upshur, Webster, and Wyoming counties (Attachment
D)

Notification, per W. Va. Code §18A-4-7a(l)(3), Transfer of Person Employed in
a Professional Position after the Twentieth Day Prior to the Beginning of the
Instructional Term, from Boone, Cabell, Hancock, Logan, Marion, Mercer,
Mineral, Monroe, Ohio, Raleigh, and Summers County Schools (Attachment
E).
XXIV.
Gilmer County Sale of Real Property
President Manchin requested a motion move into executive session. Mr. Green moved,
in accordance with W. Va. Code §6-9A-4(b)(2)(B)(9), "To consider matters involving or
affecting the purchase, sale or lease of property, advance construction planning, the investment
of public funds or other matters involving commercial competition, which if made public, might
adversely affect the financial or other interest of the state or any political subdivision, that the
Board move into executive session. Mr. Linger seconded the motion and upon the call for the
question the motion was carried unanimously. The Board entered into executive session at
3:34 p.m.
XXV.
Return from Executive Session
Mr. Dunlevy moved that the Board return from executive session. Dr. White seconded
the motion and upon the call for the question the motion was carried unanimously. The Board
returned from executive session at 3:58 p.m. at which time President Manchin announced that no
action was taken or decisions were made.
President Manchin called for a motion regarding Gilmer County's request for the sale of
real property. Mrs. Combs moved that the Gilmer County Board of Education be permitted to
sell the real property described in the attachment H. Mr. Green seconded the motion.
Discussion ensued regarding the minimum bid. Mrs. Combs amended her motion to include a
minimum bid at public auction of $400,000.00. Mr. Green agreed to the amendment and upon
the call for the question the motion was carried unanimously. (Copy appended to Official
Minutes, Attachment H.)
XXVI.
Recess
President Manchin recessed the meeting at 4:05 p.m. and announced that the meeting
would reconvene on October 9 at 9:00 a.m. in the same location.
XXVII.
Reconvene
President Manchin reconvened the meeting of October 8, 2014, at 9:04 a.m. on
October 9, 2014, in the Capitol Room, Capitol Building 7, Charleston, West Virginia.
-8The following members were present: President Manchin, Vice President Michael I.
Green, Secretary Tina H. Combs, Thomas W. Campbell (via telephone), Robert W. Dunlevy,
Lloyd G. Jackson II, L. Wade Linger Jr., and William M. White (via telephone), and ex officio
Michael J. Martirano, State Superintendent of Schools. Members absent were ex officios Paul L.
Hill, Chancellor, West Virginia Higher Education Policy Commission, and James L. Skidmore,
Chancellor, West Virginia Council for Community and Technical College Education.
XXVIII.
Superintendent's Report
Office of Adult Institutional Education Programs. Mr. Jacob Green (distributed information),
Special Assistant to the Associate State Superintendent, Office of Institutional Education
Programs, provided a PowerPoint presentation regarding institutional education programs and
2013-2014 school data. (Copy appended to Official Minutes, Attachment S.)
The Association Between School Discipline and Academic Performance: A Case for
Positive Discipline Approaches. Mr. Clayton Burch, Interim Associate State Superintendent,
Division of Teaching and Learning, and Executive Director, WVDE Office of Early Learning,
introduced Dr. Andy Whisman, Assistant Director, WVDE Office of Assessment and
Accountability, who presented and provided an overview of a report entitled The Association
Between School Discipline and Academic Performance: A Case for Positive Discipline
Approaches for Board's information. (Copy appended to Official Minutes, Attachment A and
addendum.)
Student Data Privacy. Dr. Carla Howe (distributed information), Interim Executive Director,
WVDE Office of Legal Services, provided information regarding the protection of privacy and
confidentiality of student data. (Copy appended to Official Minutes, Attachment T.)
Superintendent Martirano requested Mr. Burch (distributed information) address the
Board regarding the receipt of a $9.7 million Substance Abuse and Mental Health Services
Administration’s (SAMHSA) grant to focus on mental health needs of children, families and
communities through the public school system over the next five years and recent gains in PSAT,
SAT and AP results. Superintendent Martirano reported that a stakeholder group will be formed
to assist in furthering student achievement efforts. (Copy appended to Official Minutes,
Attachment U.)
XXIX.
Policy 1471, Education in West Virginia's Correctional Institutions:
Mission and Goals
Mr. Jacob Green presented Policy 1471 for the Board's consideration. Policy 1471 was
placed on public comment in May 2014; one comment was received requesting that the language
in section 5.2 be more descriptive in the scope of the reporting methods the WVDE will use to
collect the data regarding children returning to county school districts from institutional
placements. That comment was accepted, language was added, and the policy was again placed
on public comment in July 2014. One comment was received during the second comment period
regarding the policy’s compliance with Policy 2419. The comment was accepted, the old
language has been removed, and new language has been added to comply with Policy 2419. It
-9was discovered, during a thorough review of the most recent filing of Policy 1471, that many of
the editorial changes made in the May filing were not present in the policy as placed comment in
July; this oversight was due to a document version control issue. The policy found in the
attachment encompasses all changes made as a result of both comment periods, contains all
required language, and corrects minor editorial errors.
Mr. Dunlevy moved that Policy 1471 be removed from public comment and that the new
version be placed on public comment for a period of 30 days. Mr. Linger seconded the motion
and upon the call for the question the motion was carried unanimously. (Copy appended to
Official Minutes, Attachment I.)
XXX.
Policy 5100, Approval of Educational Personnel Preparation Programs
Dr. Monica Beane, Executive Director, WVBE Office of Professional Preparation,
presented Policy 5100 for the Board's consideration. Policy 5100 has been revised to reflect the
adoption and components of the Council for the Accreditation of Educator Preparation (CAEP)
Standards. On August 13, 2014, the suggested revisions were approved by the WVBE for
placement on public comment for a period of 30 days. During the 30 day comment period, ten
comments were received. As a result of the comments received, Sections 6 and 12 were
modified. Policy 5100 establishes collaborative program review processes to ensure that
educator preparation programs are designed to produce educators with the knowledge, skills and
dispositions necessary to be effective in the P-12 classroom.
Mr. Jackson moved that Policy 5100, as amended, be approved. Mr. Linger seconded the
motion and upon the call for the question the motion was carried unanimously. (Copy appended
to Official Minutes, Attachment J-1 and J-2.)
XXXI.
Policy 5202, Minimum Requirements for the Licensure
of Professional/Paraprofessional Personnel and Advanced Salary Classifications
Dr. Beane presented Policy 5202 for the Board's consideration. Policy 5202 has been
revised to clarify language to ensure the intent of the policy. On August 13, 2014, the suggested
revisions were approved by the WVBE for placement on public comment for a period of 30
days. During the 30 day comment period, 45 comments were received. As a result of the
comments received, and through consultation with the West Virginia Commission for
Professional Teaching Standards (WVCPTS), Section 8 an Appendix A were modified. The
primary purpose of licensure is to assure the public that educators, paraprofessionals, and others
licensed to work in West Virginia's public schools meet established levels of competence to
deliver an appropriate and effective educational program to the state's public school students.
Licensure requirements established in this policy provide a means of ensuring that persons
employed in West Virginia public schools have the necessary knowledge and skills to meet the
responsibilities of their processional assignments in instruction, student support, administration,
and any other areas of responsibility for which licensure is required.
- 10 Mr. Dunlevy moved that Policy 5202, as amended, be approved. Mrs. Combs seconded
the motion and upon the call for the question the motion was carried unanimously. (Copy
appended to Official Minutes, Attachment K-1 and K-2.)
XXXII.
Policy 2520.3C, Next Generation Content Standards
and Objectives for Science in West Virginia Schools
Mr. Burch (distributed information/PowerPoint presentation attached to official minutes),
Ms. Robin Sizemore, Coordinator, WVDE Office of Secondary Learning, and Ms. Teresa
Hammond, Coordinator, WVDE Office of Early Learning, presented Policy 2530.3C for the
Board's consideration. Policy 2520.3C is proposed to replace Policy 2520.3, “21st Century
Science K-8 Content Standards and Objectives for West Virginia Schools (2520.3)” and Policy
2520.35, “21st Century Science 9-12 Content Standards and Objectives for West Virginia
Schools (2520.35)” effective July 1, 2016. The July 1, 2016, effective date will allow time for
instructional materials adoption. The Next Generation Content Standards and Objectives for
Science in West Virginia Schools are researched and relevant goals written for West Virginia
students to understand, be scientifically literate, and meet the challenges of the 21st century. Mr.
Jackson departed the meeting.
Mr. Green moved that Policy 2520.3C be placed on public comment for a period of 30
days. Mr. Linger seconded the motion and upon the call for the question the motion was carried
unanimously. (Copy appended to Official Minutes, Attachment L and addenda.)
XXXIII.
Policy 3233, Establishment and Operation of
Regional Education Service Agencies
Ms. Mary Catherine Funk, WVBE Attorney, presented Policy 3233 for the Board's
consideration. Revisions to Policy 3233 include clarification of composition of RESAs and
responsibilities of each RESA. The role of the WVBE as a supervising entity is strengthened.
Duties and responsibilities of regional councils are outlined, specifically as to personnel
oversight and evaluation of executive directors. This strengthened policy will allow RESAs to
effectuate both their original intent and increase economic sustainability to foster enhanced
programming. Students will continue to benefit from RESA services, including increased
programmatic offering and improved educator services supported by professional development
initiatives.
Mr. Linger moved that Policy 3233 be placed on public comment for a period of 30 days.
Mr. Dunlevy seconded the motion and upon the call for the question the motion was carried
unanimously. (Copy appended to Official Minutes, Attachment M.)
XXXIV.
Designation of Recommended Applicants as
Education Innovation Zones per Policy 3236, Education Innovation Zones
Ms. Blatt (distributed information) presented applicants for designation as Education
Innovation Zones the Board's consideration. The Innovation Zone Selection Committee met
- 11 October 7, 2014, to review applications for recommendation to the WVBE. Ms. Blatt will issue
another round of calls for proposals to be brought before the Board in December.
Dr. White moved that Philippi Middle (Barbour County), Southside K-8 (McDowell
County), H.E. White Elementary (Clay County), and Madison Elementary (Ohio County) be
designated as Education Innovation Zones. Mr. Dunlevy seconded the motion and upon the call
for the question the motion was carried unanimously. (Copy appended to Official Minutes,
Attachment V.)
XXXV.
Appointments to WVBE Statutory Units/Liaisons/Presidential
Committees 2014-2015
President Manchin requested a motion to appoint Mr. Campbell to the School Building
Authority of West Virginia. Mr. Linger moved that Mr. Campbell be appointed to the School
Building Authority of West Virginia. Mr. Green seconded the motion and upon the call for the
question the motion was carried unanimously.
XXXVI.
Items for Future Consideration
President Manchin requested that future agenda items be provided to her as soon as
possible. (Copy appended to Official Minutes, Attachment N.)
XXXVII.
Future Meetings
The next regular meeting of the WVBE will be held November 12, 2014, in Mingo
County, West Virginia.
XXXVIII.
Adjournment
President Manchin declared the meeting adjourned at 11:29 a.m.
Minutes approved by the Board on November 12, 2014.
______________________________________________
Gayle C. Manchin, President
______________________________________________
Tina H. Combs, Secretary
Minutes were recorded by
Virginia M. Harris
Secretary to the Board
WVBEMinutes10/8/14