MINUTES
WEST VIRGINIA BOARD OF EDUCATION
Capitol Building 7, Capitol Room
1900 Kanawha Boulevard, East
Charleston, West Virginia
September 10, 2014
I.
Call to Order
Following the welcome, Pledge of Allegiance and introductions, President Gayle C.
Manchin called the meeting of the West Virginia Board of Education (WVBE) to order at 10:10
a.m. on September 10, 2014, in the Capitol Room, Capitol Building 7, Charleston, West
Virginia.
The following members were present: President Manchin, Vice President Michael I.
Green, Secretary Tina H. Combs (via telephone), Thomas W. Campbell, Robert W. Dunlevy,
Lloyd G. Jackson II, L. Wade Linger Jr., and William M. White, and ex officios Charles K.
Heinlein, State Superintendent of Schools, and Paul L. Hill, Chancellor, West Virginia Higher
Education Policy Commission. Member absent was ex officio James L. Skidmore, Chancellor,
West Virginia Council for Community and Technical College Education.
II.
Recognitions
The Board recognized the 2014 WVBE School Service Personnel Employee of the Year
Ms. A. Gail Shrewsbury, instructional aide, Spanishburg Elementary (Mercer County), and first
runner-up Mr. Kyle Linger, bus operator, Upshur County Schools; the Southern Office of the
Council of State Governments' 2014 State Transformation in Action recipient, the WVDE Office
of Child Nutrition; and the 2014-2015 National PTA Schools of Excellence: Johnson
Elementary (Harrison County) and Lubeck Elementary (Wood County).
III.
Delegations
Carolyn Arritt, citizen of Fayette County, addressed the Board regarding a letter she
presented to the Board regarding the Fayette County Comprehensive Educational Facilities Plan
and requested that the letter be made a part of the record. (Copy appended to Official Minutes,
Attachment R.)
IV.
CREATE Lab Satellite Network
Ms. Lou Karas, Director, Center for Arts and Education, College of Education, West
Liberty University, provided an update from West Virginia's CREATE Lab Satellite Network
(Marshall, West Liberty and West Virginia Universities). (Information regarding ASSET's
STEM program appended to Official Minutes, Attachment S.)
V.
Hancock County Schools Cyber Academy
Ms. Suzan Smith, Superintendent of Hancock County Schools, assisted by Adam Howell,
Teacher, Oak Glen High School, and Vince McIntosh, Teacher, Weir High School, provided a
-2PowerPoint presentation regarding Hancock County Schools' Cyber Academy. (PowerPoint
presentation attached to Official Minutes, Attachment T.)
VI.
Approval of Agenda
President Manchin called for a motion to approve the agenda. Mr. Linger moved that the
agenda be approved. Mr. Campbell seconded the motion and upon the call for the question the
motion was carried unanimously.
VII.
Update - WVBE Response to Governor's Education Agenda
Ms. Donna Hoylman Peduto (distributed information), WVBE Director of Operations,
members of the Board, and WVDE staff, provided an update (PowerPoint presentation attached)
regarding progress toward accomplishing the Governor's education agenda including the key
provisions of the Governor's request of the WVBE; Commission on School District Governance
and Administration (Mr. Campbell); Project 24 (Mr. Green); require every career center to add at
least one career pathway to meet SREB requirements for Preparation for Tomorrow; use RESAs
more efficiently for cooperative purchasing and local/regional professional development
delivery; teacher certification/teacher preparation; professional development; leadership capacity
development; early literacy to support reading on grade level by end of third grade;
accountability and accreditation/West Virginia school grading model (screen shots document
attached - Dr. Gus Penix, Director, Office of Education Performance Audits and Ms. Michele
Blatt, Assistant State Superintendent, Division of Educator Quality and System Support); and,
WVBE Re-imagining Instructional Time Committee (Dr. White and Mrs. Combs). (Copies
appended to Official Minutes, Attachment U.)
VIII.
Break
President Manchin called for a break for lunch at 12:18 p.m.
IX.
Call to Order
President Manchin called the meeting back to order at 1:15 p.m.
X.
Superintendent's Report
Superintendent Heinlein (distributed information) provided a PowerPoint presentation
(attached) entitled ACT: The Condition of College and Career Readiness. (Copies appended to
Official Minutes, Attachment V.) President Manchin thanked Superintendent Heinlein for his
service as State Superintendent of Schools.
XI.
Chancellor Report
Chancellor Hill (distributed information) provided information regarding the Pre-service
Teacher Conference that was held August 22, 2014, Student Success Summit held July 30-31,
2014, and a Statewide Technology Conference for higher education to be held the end of
October. Chancellor Hill also provided an update regarding HEPC staff changes and the
submission of a GEARUP grant to the United States Department of Education. (Copies
appended to Official Minutes, Attachment W.)
-3XII.
RESA Liaison Report
Ms. Jane Lynch, Executive Director of RESA 8 and WVBE RESA Liaison, provided a
report regarding a number RESA meetings and initiatives.
XIII.
WVBE Coordinator of Board Agencies Report
Mr. Jason L. Butcher, WVBE Coordinator of Board Agencies, provided a report
regarding his work with WVBE agencies highlighting his work with the West Virginia Schools
for the Deaf and the Blind and institutional education programs.
XIV.
Capacity Building for Priority Schools and Intervention Counties
Ms. Blatt provided information regarding support services provided to priority schools
and county districts. Dr. Serena Starcher-Martin, Superintendent of Fayette County Schools,
provided a status report regarding the process for the development of the amended Fayette
County Comprehensive Educational Facilities Plan and reported a targeted completion date of
September 25, 2014. Mr. Ted Mattern, System Support Liaison, Office of the State
Superintendent, provided information regarding support services provided to intervention
counties Grant, Logan, Mingo, and Gilmer. (Copies appended to Official Minutes, Attachment
A-1 and A-2.)
Following the capacity building updates, Superintendent Heinlein requested an executive
session relating to his earlier report and previously provided capacity building reports, citing the
statutory exceptions as W. Va. Code §6-9A-4(b)(2)(A), personnel exception, and W. Va. Code
§6-9A-4(b)(9), to consider matters related to the purchase of property and advance construction
planning and matters involving commercial competition.
Mr. Linger moved, and Dr. White seconded, that the Board enter into executive session.
The Board moved into executive session at 2:18 p.m. Chancellor Hill departed the meeting.
XV.
Return from Executive Session
The Board returned from executive session at 3:42 p.m. at which time President Manchin
announced that no action was taken or decisions were made.
XVI.
Consent Agenda
Mr. Dunlevy moved that the Consent Agenda be approved. Mr. Campbell seconded the
motion and upon the call for the question the motion was carried unanimously. (Copies
appended to Official Minutes, Attachments B through K.)

Approved minutes of August 13, 2014 (Attachment B)

Received information regarding WVDE Personnel Matters (Attachment C)

Approved two first time requests and one request for continuation of waiver of
WVBE policy (Attachment D)
-4
Notification, per W. Va. Code §18A-4-7a(l)(3), Transfer of Person Employed in
a Professional Position after the Twentieth Day Prior to the Beginning of the
Instructional Term, from Harrison, Monroe, Raleigh, and Randolph County
Schools (Attachment E)

Approved the closure of Suncrest Primary School, Monongalia County
(Attachment F)

Approved Policy 2520.1A, Next Generation Content Standards and Objectives
for English Language Arts in West Virginia Schools (Attachments G-1 and
G-2)

Approved Policy 2520.2, 21st Century Mathematics Content Standards and
Objectives in West Virginia Schools (Attachment H)

Approved Policy 2520.2B, Next Generation Alternate Academic Achievement
Standards for Mathematics in West Virginia Schools (Attachments I-1 and I-2)

Appointed Mrs. Erin Sponaugle, Tomahawk Intermediate School (Berkeley
County Schools), Mrs. Kimberly Cook, Mt. Nebo Elementary School (Nicholas
County Schools), Mr. Justin Whitford, Braxton County High School (Braxton
County Schools), Mrs. Mary Sue Burns, Pocahontas County High School
(Pocahontas County Schools), and Ms. MaryJane Albin, Superintendent, Wirt
County Schools to the West Virginia Commission for Professional Teaching
Standards to serve no more than two consecutive three-year terms (Attachment
K).
President Manchin asked Dr. Penix if he would be agreeable to moving his items to be
taken up later in the agenda. Upon Dr. Penix's agreement, and with the consensus of the Board,
President Manchin moved all OEPA items to be taken up later in the agenda.
XVII.
West Virginia Schools for the Deaf and the Blind (WVSDB)
Proposal for 3% Funds
Dr. Lynn Boyer, Superintendent of the WVSDB, presented the WVSDB proposal for 3%
funds for the Board's consideration. The WVSDB continues to require funds in excess of its
appropriations to address maintenance of selected facilities including replacement of major
systems. The current proposal documents for the SBA the need for roof and HVAC repairs and
renovations to the School for the Deaf/Secondary and the request for assistance from its 3%
funding. The WVSDB is eligible to apply for these funds because of its regional and statewide
education function.
Dr. White moved that the submission to the SBA of the WVSDB's proposal for 3%
funding to support roof and HVAC repairs and renovations to the School for the Deaf/Secondary
be approved. Mr. Jackson seconded the motion and upon the call for the question the motion
was carried unanimously. (Copy appended to Official Minutes, Attachment L.)
-5XVIII.
Recess
President Manchin recessed the meeting at 3:57 p.m. and announced that the meeting
would reconvene on September 11 at 9:00 a.m. in the same location.
XIX.
Reconvene
President Manchin reconvened the meeting of September 10, 2014, at 9:07 a.m. on
September 11, 2014, in the Capitol Room, Capitol Building 7, Charleston, West Virginia. The
Board observed a moment of silence on this the thirteenth anniversary of events that occurred on
September 11, 2001.
The following members were present: President Manchin, Vice President Michael I.
Green, Secretary Tina H. Combs (via telephone), Thomas W. Campbell, Robert W. Dunlevy,
Lloyd G. Jackson II, L. Wade Linger Jr., and William M. White, and ex officio Charles K.
Heinlein, State Superintendent of Schools. Members absent were ex officios Paul L. Hill,
Chancellor, West Virginia Higher Education Policy Commission, and James L. Skidmore,
Chancellor, West Virginia Council for Community and Technical College Education.
XX.
Report of the WVBE Commission on
School District Governance and Administration
Mr. Campbell provided information regarding individuals serving on the commission and
introduced those in attendance: Sallie Dalton, Doug Lambert, Karen Price and Newt Thomas.
Mr. Campbell also introduced with Dr. Howard O'Cull who provided assistance throughout the
reporting process and Dr. Thomas L. Alsbury, Professor of Education Leadership, Seattle Pacific
University, who served as consultant to the commission and crafted the commission's report. Dr.
Alsbury provided historical and current trends regarding governance models for the Board's
consideration and recommended that the report be moved forward in order to begin the
implementation phase. Mr. Campbell indicated that the commission members in attendance will
inform all commission members of today's discussion for consideration at the next commission
meeting.
XXI.
Office of Education Performance Audits (OEPA) Director’s Information
Dr. Penix provided brief remarks regarding OEPA initiatives including completion of the
training team leaders and team members to perform audits and training has been completed in
the eight RESAs on the new grading system and monitoring tool. Dr. Penix distributed and
provided brief remarks regarding the Orientation Packet - Promoting Excellence in Each WV
School. (Copy appended to Official Minutes, Attachment X.)
XXII.
Selection of Schools and County School Systems for
Education Performance Audits
President Manchin, as provided in W. Va. Code §18-2E-5(k)(1) “Any discussion by the
state board of schools to be subject to an on-site review or dates for which on-site reviews will be
conducted, called for a motion to enter into executive session. Dr. White moved, as provided in
W. Va. Code §18-2E-5(k)(1), that the Board move into executive session. Mr. Campbell
-6seconded the motion and upon the call for the question the motion was carried unanimously.
The Board entered into executive session at 10:26 a.m.
XXIII.
Return from Executive Session
The Board returned from executive session at 11:02 a.m. at which time President
Manchin announced that no action was taken or decisions were made.
XXIV.
Approval of Local Board of Education Policies for Dual Credit
Ms. Betty Jo Jordan, Executive Assistant to the State Superintendent, presented local
board of education policies for dual credit for the Board's consideration. Policy 2510, at section
5.4.f.1.C., states “County boards of education shall adopt policies that allow students to earn
credit for completion of college courses and other advanced courses outside the school setting. If
these courses, including dual credit courses, are used to meet graduation requirements, the
county policy must be reviewed by the WVDE and approved by the WVBE.” Thirty-two
counties submitted local policies and required documents for dual credit courses. The policies
and course documents have been reviewed by WVDE staff to ensure alignment with appropriate
Next Generation content standards. Copies of the local policies and course documents were
avail for review at https://sites.google.com/a/wvde.k12.wv.us/county-dual-and-embedded-creditpolicies/.
Mr. Dunlevy moved that dual credit policies for Berkeley, Boone, Cabell, Gilmer,
Greenbrier, Hancock, Hardy, Harrison, Jackson, Jefferson, Kanawha, Lewis, Lincoln, Logan,
Mason, Marshall, McDowell, Mineral, Mingo, Nicholas, Ohio, Pleasants, Pocahontas, Preston,
Putnam, Raleigh, Randolph, Ritchie, Tyler, Wayne, Wetzel, and Wood counties be approved.
Mr. Campbell seconded the motion and upon the call for the question the motion was carried
unanimously.
XXV.
Policy 2340, West Virginia Measures of Academic Progress Program
Mr. Clayton Burch, Interim Associate State Superintendent, Division of Teaching and
Learning, introduced Dr. Beth Cipoletti, Assistant Director, WVDE Office of Assessment and
Accountability, who presented Policy 2340 for the Board's consideration. Proposed changes to
Policy 2340 include secure materials and test procedure requirements for district technology
coordinators and RESA/district/school technology specialists; expanding training requirements
for personnel providing technology services, and technical assistance. Changes will also reflect
current naming conventions and include additional requirements to protect the security of student
data. The assessments under the auspices of the Office of Assessment will be implemented and
administered with greater fidelity and thus will have greater validity and reliability. The test
scores will be a more accurate measure of student achievement and performance.
Mr. Green moved that the suggested revisions to Policy 2340 be placed on public
comment for a period of 30 days. Dr. White seconded the motion and upon the call for the
question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment
M.)
-7XXVI.
Policy 4110, Attendance
Ms. Blatt presented Policy 4110 for the Board's consideration. Revisions to Policy 4110
are proposed to enforce compulsory school attendance county-to-county as required by HB 4003
(W. Va. Code §18-8-2). The revisions will enable attendance directors and/or assistants to
pursue truancy charges across county lines. Moving from county-to-county will no longer be a
method to escape truancy charges.
Mr. Dunlevy moved that the suggested revisions to Policy 4110 be placed on public
comment for a period of 30 days. Mr. Jackson seconded the motion and upon the call for the
question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment
Mc.)
XXVII.
School Counseling Update
Mr. Burch provided the following school counseling informational update:
1) Addressing Mental Health in School Crisis Prevention and Response: A Resource Guide
for West Virginia Schools - Effective 7-1-2014, WVBE Policy 2315 requires school counselors
to establish School Crisis Planning and Response Teams and develop school crisis plans
addressing mental health considerations. WVDE partnered with DHHR and several community
agencies to develop a guide to support schools in developing their plans for crisis prevention,
response and recovery. This guide provides action steps, resources and templates to support
development of each phase of the crisis planning to ensure all schools implement evidence-based
practices when developing their mental health crisis plans. The guide is aimed at ensuring
schools make sincere efforts to implement a prevention-based approach to school crisis and in
protecting student emotional safety during each crisis phase. (Copy appended to Official
Minutes, Attachment N.); and 2) Addition of Prevention and Mental Health Considerations
to the School Crisis Template - According to Policy 4373, the state is required to annually
update the School Crisis template and, effective July 1, 2014, WVBE Policy 2315 requires
school counselors to establish School Crisis Planning and Response Teams to develop school
crisis plans addressing mental health considerations. The school crisis template has been updated
to include prevention and mental health considerations. (Copy appended to Official Minutes,
Attachment O.)
XXVIII.
WVBE Personnel Matters
Executive Session
President Manchin indicated that an executive session had been requested by Ms. Lynch.
Dr. White moved that the Board enter into executive session. Mr. Campbell seconded the
motion and upon the call for the question the motion was carried unanimously. Mr. Jackson
requested the motion be amended to show that the Board entered into executive session as
provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception]. Mr. Campbell and Dr. White
agreed to the amendment. The Board entered into executive session at 11:26 a.m.
XXIX.
Return from Executive Session
The Board returned from executive session at 12:18 p.m. at which time President
Manchin announced that no action was taken or decisions were made.
-8President Manchin called for a motion to approve the Board's personnel attachment. Mr.
Dunlevy moved, and Dr. White seconded, that the Board's personnel attachment be approved.
Upon the call for the question the motion was carried unanimously. (Copy appended to Official
Minutes, Attachment P.)
XXX.
Items for Future Consideration
President Manchin reminded the assembly of the swearing in ceremony for the State
Superintendent of Schools will take place on September 15. Dr. White (distributed information)
provided information regarding his participation in a Student Data Quality meeting earlier this
month and request Dr. Carla Howe be invited to provide a presentation at the October meeting.
Mr. Campbell will provide follow-up regarding the commission's report at the October meeting.
Future agenda items are to be provided to President Manchin and Ms. Peduto as soon as possible.
(Copy appended to Official Minutes, Attachment Q and addendum.)
XXXI.
Future Meetings
The WVBE will meet with the State Superintendent of Schools on September 22, 2014,
in Charleston, West Virginia. The next regular meeting of the WVBE will be held October 8,
2014, in Charleston, West Virginia. The meeting will continue on October 9, 2014, if the agenda
is not completed on October 8, 2014.
XXXII.
Adjournment
Dr. White moved that the meeting be adjourned. Mr. Campbell seconded the motion and
upon the call for the question the motion was carried unanimously. The meeting was adjourned
at 12:30 p.m.
Minutes approved by the Board on October 8, 2014.
______________________________________________
Gayle C. Manchin, President
______________________________________________
Tina H. Combs, Secretary
Minutes were recorded by
Virginia M. Harris
Secretary to the Board
WVBEMinutes9/10/14