MINUTES
WEST VIRGINIA BOARD OF EDUCATION
Eastern Greenbrier Middle School
330 Knight Drive
Ronceverte, West Virginia
August 13, 2014
I.
Call to Order
Following the welcome, Pledge of Allegiance and introductions, President Gayle C.
Manchin called the meeting of the West Virginia Board of Education (WVBE) to order at 10:04
a.m. on August 13, 2014, in the Music Room at Eastern Greenbrier Middle School, 330 Knight
Drive, Ronceverte, West Virginia.
The following members were present: President Manchin, Vice President Michael I.
Green, Secretary Tina H. Combs, Thomas W. Campbell, Robert W. Dunlevy, Lloyd G.
Jackson II, L. Wade Linger Jr., and William M. White, and ex officio Charles K. Heinlein, State
Superintendent of Schools. Members absent were ex officios Paul L. Hill, Chancellor, West
Virginia Higher Education Policy Commission, and James L. Skidmore, Chancellor, West
Virginia Council for Community and Technical College Education.
II.
Welcome and Introductions
President Manchin introduced Ms. Sallie Dalton, Superintendent of Greenbrier County
Schools, who welcomed the Board, requested Greenbrier County staff in attendance to introduce
themselves to the assembly, and provided an overview of education programs and statistics
available to Greenbrier County students.
III.
Recognitions
The Board recognized Greenbrier East High School, a 2014 National HOSA Outstanding
Chapter award winner, with a number of students placing in other events at the HOSA
Conference; and, Mr. Douglas S. Lambert, Superintendent of Pendleton County Schools, as the
2014 West Virginia Association of School Administrators' Superintendent of the Year.
IV.
Greenbrier University
Superintendent Dalton introduced Mr. Jeff Bryant (distributed information), Principal of
Greenbrier East High School, assisted by Ms. Rebecca Legg, counselor, Greenbrier East High
School, and Ms. Holly Jo Burns, Ms. Kathy Carry, and Ms. Beth Fallon, The Greenbrier,
provided Information regarding the partnership between The Greenbrier and Greenbrier County
high schools to build capacity for the employment of students through career and employment
opportunities through experiential learning. (Copy appended to Official Minutes, Attachment T.)
-2V.
Assisting Youth in Making Positive Life Decisions
Dr. White introduced Mr. Thomas Gerdy (distributed information), Project Founder for
Outreach Effort, who provided information regarding efforts to proactively assist youth in
making positive life decisions through sharing examples of lessons learned by incarcerated
individuals. (Copy appended to Official Minutes, Attachment U.)
VI.
Approval of Agenda
President Manchin called for a motion to approve the agenda. Mr. Dunlevy moved that
the agenda be approved. Mr. Jackson requested that Consent Agenda item C. 1. WVDE
Personnel Matters be removed from the Consent Agenda and taken up with the Board's
personnel matters. Mr. Dunlevy agreed to the adjustment. Mr. Linger seconded the motion, with
the requested agenda adjustment, and upon the call for the question the motion was carried
unanimously.
VII.
Educator Preparation Program Review Board Recommendation
for West Virginia Wesleyan College, Granting of Continuing Approval Status
of Advanced Level Educator Preparation Program - (Action)
Dr. Monica Beane, Executive Director, WVDE Office of Professional Preparation,
addressed the Board regarding the Educator Preparation Program Review Board's
recommendation for West Virginia Wesleyan College. In April of 2013, an on-site focused
accreditation visit of the educator preparation program at the advanced level at West Virginia
Wesleyan College (WVWC) was conducted jointly by an accreditation team from the National
Council for Accreditation of Teacher Education (NCATE) and by a West Virginia Board of
Education State Review Team. NCATE Board of Examiners (BOE) found Standard 4
(Diversity) not to be met. An appeal was filed and parties were notified on or about August 11,
2014, that the appeal was denied; WVWC's accreditation status was rescinded retroactive to
December 2013 affecting both recent graduates and potential program enrollees. The Educator
Preparation Program Review Board (EPPRB) has reviewed the BOE Report from the NCATE
and disagreed with the findings in the BOE Report and found that all standards identified in
Policy 5100, including the Diversity Standard, were in fact met. Granting continuing approval
status to WVWC's Advanced Level program will allow the institution to continue preparing
teacher candidates to serve West Virginia students in their service area. These candidates will be
prepared to fill critical shortage areas.
Mr. Linger moved that the Advanced Level Program offered at West Virginia Wesleyan
College be granted continuing approval status until the completion of the required upcoming full
visit that will be conducted by the Council for the Accreditation of Educator Preparation
(CAEP). Mrs. Combs seconded the motion and upon the call for the question the motion was
carried unanimously. (Copy appended to Official Minutes, Attachment V.)
-3VIII.
WVBE Finance Committee - FY16 Legislative Improvement Packages
Mr. Campbell (distributed information) presented FY16 legislative improvement pages
for the Board's consideration and indicated that the committee met prior to today's meeting and
would meet again to discuss the improvement packages and prioritize the recommendations for
the Board's consideration at the Board's September meeting. (Copy appended to Official
Minutes, Attachment W.)
IX.
Transforming the School Principalship:
A Framework of Promising Practices and Bold Actions
Mr. Jackson led discussion regarding Transforming the School Principalship: A
Framework of Promising Practices and Bold Actions and the recommendations found in the
document.
Mr. Jackson moved that the recommendations portion of Transforming the School
Principalship: A Framework of Promising Practices and Bold Actions be placed on the
WVDE/WVBE's website, along with a link to the research, for comment, that affected
organizations/groups be notified that the recommendations are available for comment, and the
comments be provided to the Board at the September meeting. Dr. White seconded the motion
and upon the call for the question the motion was carried unanimously. (Copy appended to
Official Minutes, Attachment A and addendum.)
X.
WVBE Coordinator of Board Agencies Report
Mr. Jason L. Butcher, WVBE Coordinator of Board Agencies, provided a report
regarding his work with WVBE agencies and specifically visits to institutional education
programs and options being pursued to assist in the provision of services to youthful offenders.
XI.
RESA Liaison Report
Dr. Robin Lewis, Executive Director of RESA 1, and Mr. David Warvel, Executive
Director of RESA 4, provided a brief report regarding RESA initiatives. Mr. Warvel extended
his thanks to the WVBE and WVDE for the support provided to new RESA Executive Directors.
XII.
Capacity Building for Priority Schools and Intervention Counties
Ms. Michele Blatt, Assistant State Superintendent, Division of Educator Quality and
System Support, provided information regarding support services provided to schools and
RESAs. Mr. Ted Mattern, System Support Liaison, Office of the State Superintendent, provided
information regarding support services provided to the intervention counties. (Copy appended to
Official Minutes, Attachment B.)
XIII.
Break
President Manchin called for a break for lunch at 12:03 p.m.
-4XIV.
Call to Order
President Manchin called the meeting back to order at 12:57 p.m.
XV.
Consent Agenda
Dr. White moved that the Consent Agenda, as previously amended, be approved. Mr.
Green seconded the motion and upon the call for the question the motion was carried
unanimously. (Copies appended to Official Minutes, Attachments C through D and F through
K.)
XVI.

Approved minutes of July 9, 2014 (Attachment C)

Approved Final Education Performance Audit Reports for Fall River
Elementary School, Iaeger Elementary School, Southside K-8 School, Welch
Elementary School and Mount View High School, McDowell County
(Attachment D)

Approved one first time request for a waiver of WVBE policy (Attachment F)

Notification, per W. Va. Code §18A-4-7a(l)(3), Transfer of Person Employed
in a Professional Position after the Twentieth Day Prior to the Beginning of the
Instructional Term, from Jefferson County Schools (Attachment G)

Approved Policy 2419, Regulations for the Education of Students with
Exceptionalities (Attachment H, Parts 1 and 2)

Approved Policy 2422.2, Driver Education Regulations (Attachment I)

Approved Policy 4321.1, Standards for School Nutrition (Attachment J)

Approved Marshall University's revision to its Language Program to include a
Japanese Program (Attachment K).
Office of Education Performance Audits (OEPA) Director’s Information
Dr. Gus Penix, Director, OEPA, provided brief remarks regarding OEPA initiatives,
trainings, audits, and the electronic school monitoring report.
XVII.
Progress Report of the Fayette County School District
Dr. Penix reported that an announced review (five days in advance) of the Fayette County
School District was conducted June 13, 2014. The purpose of the audit was to ascertain the
degree of compliance and progress in addressing the noncompliance regarding policy
development from the OEPA's 2007, 2009, and 2010 reports. The Team found that the Fayette
County Policy Manual was current and also posted on the county's website.
-5-
Upon the recommendation of Dr. Penix, Mr. Linger moved that partial control be
returned to the Fayette County Board of Education in Policies; all other areas of intervention
remain in place; and the Nonapproval status of the Fayette County School District be continued.
Mrs. Combs seconded the motion and upon the call for the question the motion was carried
unanimously. (Copy appended to Official Minutes, Attachment L.)
Dr. Serena Starcher-Martin, Superintendent of Fayette County Schools, addressed the
Board regarding the Board's action.
XVIII.
Waiver Request - Policy 4336, West Virginia
School Bus Transportation Policy and Procedures Manual
Superintendent Heinlein introduced Mr. Terry George, Superintendent of Randolph
County Schools, who presented a waiver request of Policy 4336 for the Board's consideration.
The request is to accommodate the bus routes that will need to be lengthened to accommodate
Harman School students and transportation to other Randolph County Schools.
Mr. Campbell moved that Randolph County Schools' request for a waiver of Policy 4336,
at section 22, be approved for a period of one year. Dr. White seconded the motion and upon the
call for the question the motion was carried unanimously. (Copy appended to Official Minutes,
Attachment M.)
XIX.
Memorandum of Agreement (MOA) and
Contract for Leasing between the West Virginia
Schools for the Deaf and the Blind (WVSDB) and
Eastern West Virginia Community and Technical College (EWVCTC)
Ms. Mary Catherine Funk, WVBE Attorney, presented the MOA and contract for leasing
between the WVSDB and EWVCTC for the Board's consideration. The MOA between WVSDB
and EWVCTC, and its associated Contract for Leasing, provides the rules and responsibilities of
each institution as they collaborate to share resources in the provision of online instruction to
Residential Care Specialists pursuing their required coursework. Due to a question regarding
student security, action regarding this item was postponed until later in the agenda. (Copy
appended to Official Minutes, Attachment Mc.)
XX.
Approval of Local Board of Education Policies for Dual Credit
Ms. Betty Jo Jordan, Executive Assistant to the State Superintendent, presented 15 local
board of education policies for dual credit for the Board's consideration. Policy 2510, at section
5.4.f.1.C., states “County boards of education shall adopt policies that allow students to earn
credit for completion of college courses and other advanced courses outside the school setting. If
these courses, including dual credit courses, are used to meet graduation requirements, the
county policy must be reviewed by the WVDE and approved by the WVBE.” Fifteen (15)
counties have submitted local policies and required documents for dual credit courses. The
policies and course documents have been reviewed by WVDE staff to ensure alignment with
-6appropriate Next Generation content standards. Copies of the local policies and course
documents may be viewed at https://sites.google.com/a/wvde.k12.wv.us/county-dual-and-embedded-credit-policies/.
Following discussion regarding policy language, action regarding this item was deferred
to the September meeting.
XXI.
Policy 2512, Transformative System of Support for Early Literacy
Mr. Clayton Burch, Interim Associate Superintendent, Division of Teaching and
Learning, presented Policy 2512 for the Board's consideration. The proposed repeal and
replacement of Policy 2512 is required due to action taken during the 2014 legislative session.
House Bill 4618 amended and reenacted W. Va. §18-2E-10 relating to establishing
transformative system of support for early literacy; making legislative findings; requiring state
board rule; minimum provisions of rule; eliminating critical skills instructional support programs
for third and eighth graders; and modifying critical skills program framework to apply only to
early literacy program. The revised WVBE Policy 2512 lays the framework for the newly
established Transformative System of Support for Early Literacy, a key component in West
Virginia's Campaign for Grade Level Reading.
Mr. Jackson moved that Policy 2512 be placed on public comment for a period of 30
days. Mr. Campbell seconded the motion and upon the call for the question the motion was
carried unanimously. (Copy appended to Official Minutes, Attachment N.)
XXII.
Policy 5100, Approval of Educational Personnel Preparation Programs
Dr. Monica Beane, Executive Director, WVDE Office of Professional Preparation,
presented Policy 5100 for the Board's consideration. Policy 5100 has been revised to address the
governor's challenge to increase the quality and rigor in teacher preparation in West Virginia by
requiring all West Virginia educator preparation programs to become nationally accredited by
the Council for Accreditation of Educator Preparation (CAEP). Changes were made to clarify
the process for transitioning into the CAEP Standards; to revise and clarify the program review
process for accreditation and the program approval process at the state level. Also addressed are
criteria for increasing the rigor in program admission, matriculation and completion; to update
terminology to reflect the CAEP language and the new intent of the policy.
Mr. Jackson moved that the suggested revisions to Policy 5100 be placed on public
comment for a period of 30 days. Mr. Dunlevy seconded the motion and upon the call for the
question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment
O.)
XXIII.
Policy 5202, Minimum Requirements for the Licensure of
Professional/Paraprofessional Personnel and Advance Salary Classifications
Dr. Beane presented Policy 5202 for the Board's consideration. Policy 5202 has been
revised to clarify language that ensures the intent of the policy. Minor revisions are being
recommended to align the numbering and referencing of other sections of policy. In order to
-7allow counties the flexibility in technology training, the renewal requirement for professional
certificates no longer includes a required technology course. Additionally, changes were made
to Appendix A to align with the proposed changes in Policy 5100. Finally, Appendix C was
amended to clearly identify the NOCTI Exam Exemptions and Requirements for Career and
Technical Education.
Mr. Jackson moved that the suggested revisions to Policy 5202 be placed on public
comment for a period of 30 days. Dr. White seconded the motion and upon the call for the
question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment
P.)
XXIV.
Appointments to WVBE Statutory Units/Liaisons/
Presidential Committees 2014-2015
President Manchin, assisted by Ms. Donna Hoylman Peduto (distributed appointments
chart), WVBE Director of Operations, presented appointments to WVBE Statutory
Units/Liaisons/Presidential Committees 2014-2015 for the Board's consideration. Members
were requested to notify President Manchin and Ms. Peduto if they are available to fill future
vacancies.
By consensus the appointments were approved. (Copy appended to Official Minutes,
Attachment X.)
XXV.
WVBE Personnel Matters and
Update regarding Current Litigation in
Jorea M. Marple v. West Virginia Board of Education
President Manchin requested a motion to move into executive session. Mr. Linger
moved, in accordance with W. Va. Code §6-9A-4 [matters involving attorney-client privilege per
Peters v. County Commission, 205 W. Va. 481 (1999)] and/or §6-9A-4(b)(2)(A) [personnel
exception], that the Board enter into executive session. Dr. White seconded the motion and upon
the call for the question the motion was carried unanimously. The Board moved into executive
session at 2:35 p.m.
XXVI.
Return from Executive Session
Dr. White moved that the Board return from executive session. Mr. Green seconded the
motion and upon the call for the question the motion was carried unanimously. The Board
returned from executive session at 4:25 p.m. President Manchin announced that no action was
taken or decisions were made during executive session.
XXVII.
Recess
President Manchin recessed the meeting at 4:26 p.m. and announced that the meeting
would reconvene on August 14 at 9:00 a.m. in the same location.
-8XXVIII.
Reconvene
President Manchin reconvened the meeting of August 13, 2014, at 9:02 a.m. on
August 14, 2014, in the Music Room at Eastern Greenbrier Middle School, 330 Knight Drive,
Ronceverte, West Virginia.
The following members were present: President Manchin, Vice President Michael I.
Green, Secretary Tina H. Combs, Thomas W. Campbell, Lloyd G. Jackson II, L. Wade Linger Jr.
(via telephone), and William M. White, and ex officio Charles K. Heinlein, State Superintendent
of Schools. Members absent were Robert W. Dunlevy and ex officios Paul L. Hill, Chancellor,
West Virginia Higher Education Policy Commission, and James L. Skidmore, Chancellor, West
Virginia Council for Community and Technical College Education.
XXIX.
Memorandum of Agreement (MOA) and
Contract for Leasing between the West Virginia
Schools for the Deaf and the Blind (WVSDB) and
Eastern West Virginia Community and Technical College (EWVCTC) (Continued)
Ms. Funk provided clarification regarding the WVSDB student security concerns with
regard to classes held on the WVSDB campus by EWVCTC.
Dr. White moved that the MOA and associated Contract for Leasing between WVSDB
and EWVCTC be approved. Mr. Green seconded the motion and upon the call for the question
the motion was carried unanimously. (Copy appended to Official Minutes, Attachment Mc.)
XXX.
WVBE Personnel Matters
President Manchin requested a motion regarding the Board's personnel attachment. Mrs.
Combs requested that the employment of Shannon Johnson, Personnel Coordinator, RESA 8, be
removed from Attachment Q and that the amended attachment be approved. Dr. White seconded
the motion and upon the call for the question the motion was carried unanimously. No discussion
occurred regarding Attachment E. (Copy appended to Official Minutes, Attachment Q and
Attachment E.)
XXXI.
Superintendent's Report
Superintendent Heinlein provided a report regarding the statewide summative assessment
testing window and data issues. (Copy appended to Official Minutes, Attachment Y.)
XXXII.
Update - WVBE Response to Governor's Education Agenda
Ms. Donna Hoylman Peduto (distributed information), WVBE Director of Operations,
members of the Board, and WVDE staff, provided an update (PowerPoint presentation attached)
regarding progress toward accomplishing the Governor's education agenda including the key
provisions of the Governor's request of the WVBE; Commission on School District Governance
and Administration (Mr. Campbell); Project 24 (Mr. Green); require every career center to add at
-9least one career pathway to meet SREB requirements for Preparation for Tomorrow; use RESAs
more efficiently for cooperative purchasing and local professional development delivery; teacher
certification/teacher preparation and educator evaluation; professional development; leadership
capacity development (President Manchin); early literacy to support reading on grade level by
end of third grade (President Manchin); accountability and accreditation/West Virginia school
grading model; and, WVBE Re-imagining Instructional Time Committee. (Copies appended to
Official Minutes, Attachment Z.)
XXXIII.
Items for Future Consideration
President Manchin, assisted by Ms. Peduto (distributed information), reviewed the
Board's goals showing verbiage changes to make the goals current and updating status of
initiatives; action regarding the goals will be taken at the September meeting. President Manchin
requested that members notify her, Ms. Peduto and the Board's secretary if they wish to attend
the National Association of State Boards of Education annual conference. Dr. White stated that
strategic priority number four should remain but eventually be removed. Dates within the
document will be made current. Mr. Jackson suggested that strategic priority number six be
amended to show support for competitive teacher compensation. It was the consensus of the
Board that the goals be updated as stated. (Copy appended to Official Minutes, Attachment R
and addendum.)
XXXIV.
Future Meetings
President Manchin requested that members consider reformatting the agenda and provide
comments to Ms. Peduto for consideration at the September meeting. Dr. White issued concern
regarding the Consent Agenda.
President Manchin addressed the Board regarding future meeting dates that were
approved at the January 2014 meeting noting that the November dates are a week earlier than
normal and several dates occur on Thursday and Friday as opposed to Wednesday and Thursday.
President Manchin asked members to consider a county visit for the November meeting during
the second Wednesday and Thursday with a possible visit to Logan County. Another option
offered was to look at holding one day meetings on Thursday. Superintendent Heinlein will
investigate and provide information regarding the feasibility of enlarging the Board Room. Ms.
Peduto indicated that Dr. Martirano has requested a meeting with the Board on September 22 or
October 3 in Charleston and requested that members advise her of their availability. President
Manchin requested members advise the Board's secretary as soon as possible if they wish to be
registered for NASBE's annual conference. The next regular meeting of the WVBE will be held
September 10, 2014, in Charleston, West Virginia. The meeting will continue on September 11,
2014, if the agenda is not completed on September 10, 2014.
Dr. White will be attending a Data Quality Campaign student data privacy summit for
policymakers in early September and noted that Mr. David M. Fryson, Esq., West Virginia
University Vice President for Diversity, Equity and Inclusion, has been appointed by Dr. Gordon
Gee, President of West Virginia University, to assist in the reform of Kanawha County's West
- 10 Side to help support public schools, children's organizations and other community services.
(Copy appended to Official Minutes, Attachment S.)
XXXV.
Adjournment
Dr. White moved that the meeting be adjourned. Mr. Campbell seconded the motion and
upon the call for the question the motion was carried unanimously. The meeting was adjourned
at 11:08 a.m.
Minutes approved by the Board on September 10, 2014.
______________________________________________
Gayle C. Manchin, President
______________________________________________
Tina H. Combs, Secretary
Minutes were recorded by
Virginia M. Harris
Secretary to the Board
WVBEMinutes8/13/14