MINUTES
WEST VIRGINIA BOARD OF EDUCATION
Board Conference Room
Capitol Building 6, Room 353
1900 Kanawha Boulevard, East
Charleston, West Virginia
May 9, 2012
I.
Call to Order
Following the welcome, introductions and Pledge of Allegiance, President L. Wade
Linger Jr. called the meeting of the West Virginia Board of Education (WVBE) to order at 12:34
p.m. on May 9, 2012, in the Board Conference Room, Capitol Building 6, Room 353, 1900
Kanawha Boulevard, East, Charleston, West Virginia.
The following members were present: President Linger, Secretary Robert W. Dunlevy,
Michael I. Green (via telephone), Priscilla M. Haden, Lloyd G. Jackson II, Lowell E. Johnson,
Jenny N. Phillips and William M. White and ex officio Jorea M. Marple, State Superintendent of
Schools. Student representative in attendance was Varun Menon of Martinsburg, West Virginia,
who attends Martinsburg High School (Berkeley County). Members absent were Gayle C.
Manchin and ex officios Paul L. Hill, Interim Chancellor, West Virginia Higher Education
Policy Commission, and James L. Skidmore, Chancellor, West Virginia Council for Community
and Technical College Education.
II.
Delegations
Ms. Carolyn Arritt, citizen of Fayette County, addressed the Board in opposition to the
closure of Meadow Bridge High School.
III.
Recognitions
President Linger requested that Liza Cordeiro, Executive Director, WVDE Office of
Communications, introduce the Board’s recognitions. Ms. Cordeiro introduced Mr. Mike
Pickens, Executive Director, WVDE Office of School Facilities, who provided a brief overview
of the Green Ribbon Schools program, and introduced Ms. Vicki Fenwick-Judy, Education
Coordinator, Canaan Valley Institute, who introduced staff from Hilltop Elementary School
(Marshall County) and from the Wyoming County Career and Technical Center. Both schools
were recently named as U.S. Green Ribbon Schools for their sound environmental practices. To
be considered for the U.S. Green Ribbon School award, both Hilltop Elementary and the
Wyoming County Career and Technical Center first were named West Virginia Sustainable
Schools. Hilltop Elementary received the Black Bear Award for the highest achievement, and
the Wyoming County Career and Technical Center was recognized for environmental impact and
energy efficiency.
IV.
Approval of Agenda
President Linger requested that New Business item B. West Virginia Secondary School
Activities Commission (WVSSAC), Series 2, Athletics, Provisions Governing Eligibility, and
Series 4, Provisions Governing Conduct, be moved to immediately follow the approval the
-2agenda and called for a motion to approve the agenda as amended. Dr. Johnson moved that the
agenda be approved as amended. Dr. White seconded the motion and upon the call for the
question the motion was carried unanimously.
V.
West Virginia Secondary School Activities Commission (WVSSAC)
Series 2, Athletics, Provisions Governing Eligibility, and
Series 4, Provisions Governing Conduct
Mr. Gary Ray, Executive Director, West Virginia Secondary School Activities
Commission (WVSSAC), presented WVSSAC Series 2 and 4 for the Board’s consideration.
Proposed changes include: 1) compliance with a court order in treating all member schools equal
in transfer rule; 2) clarification of middle school enrollment and team membership;
3) clarification regarding students eligible to practice; and, 4) clarification regarding contest an
individual must be removed from if violation occurs.
Ms. Haden moved that the revisions to WVSSAC Series 2 and Series 4, be placed on
public comment for 30 days. Mr. Dunlevy seconded the motion and upon the call for the
question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment
K-1 and K-2.)
VI.
Broadband Technology and Opportunities Program (BTOP) Update
Mr. Mark McKenzie (distributed information), Manager – Engineering, Frontier
Communications, provided an update regarding BTOP. (Copy appended to Official Minutes,
Attachment U.)
VII.
National Youth Science Foundation
Judge Ronald B. Pearson, Member, Board of Trustees, and Dr. Andrew N. Blackwood,
Executive Director/Trustee, National Youth Science Foundation, addressed the Board and
requested that the WVDE and WVDE encourage county school boards in West Virginia to aid
the Foundation’s effort to expand the Youth Science Discovery Experience (STEM-focused
project-based learning experience). (Copy appended to Official Minutes, Attachment V.)
VIII.
Director’s Information
Dr. Gus Penix, Director of the Office of Education Performance Audits, provided a brief
update of school visits.
IX.
Initial Individual School Education Performance Audit Report
for Moorefield Elementary School, Hardy County
Dr. Penix reported that an announced on-site review (five days in advance) was
conducted at Moorefield Elementary School, Hardy County March 13, 2012. Ms. Sheena
Van Meter, Vice Principal, Moorefield Elementary School, addressed the Board regarding the
audit report.
Upon the recommendation of Dr. Penix, Dr. Johnson moved that the Moorefield
Elementary School report be approved. Dr. White seconded the motion and upon the call for the
-3question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment
A.)
X.
Initial Education Performance Audit Report and
Revised Strategic Plan for Monroe County School District
Dr. Penix reported that an announced on-site review (five days in advance) was
conducted at the Monroe County School District February 13-16, 2012. The report was
presented to the Monroe County superintendent and the West Virginia Department of Education.
The System of School Support initiated assistance to the school and county in revising the
strategic plan and correcting deficiencies reported by the Education Performance Audit. This
item includes the Education Performance Audit Report and corresponding corrective actions
contained in the revised strategic plan. Dr. Kevin W. Siers, Superintendent of Monroe County
Schools, addressed the Board regarding the audit report.
Upon the recommendation of Dr. Penix, Ms. Haden moved that the Monroe County
School District. Mr. Dunlevy seconded the motion and upon the call for the question the motion
was carried unanimously. (Copy appended to Official Minutes, Attachment B.)
XI.
Capacity Building for Low Performing Schools and Intervention Counties
Ms. Michele Blatt, Executive Director, WVDE Office of School Improvement, Dr. Jack
McClanahan, and Mr. Ted Mattern, System Support Liaisons, Office of the State Superintendent,
provided information regarding capacity building for a number of low performing schools and
the intervention counties.
XII.
Break
President Linger called for a break at 2:15 p.m.
XIII.
Call to Order
President Linger called the meeting back to order at 2:27 p.m.
XIV.
Consent Agenda
Ms. Haden moved that the Consent Agenda be approved. Ms. Phillips seconded the
motion and upon the call for the question the motion was carried unanimously. (Copies
appended to Official Minutes, Attachments C through I.) Ms. Haden requested that New
Business item A. WVBE Personnel Matters including Hiring of Executive Director of RESA 3
and RESA Executive Director Evaluation Information be moved to immediately follow approval
of the Consent Agenda. The Board expressed no objection to Ms. Haden’s request.

Issued Belington Elementary School, Junior Elementary School, and
Volga-Century Elementary School the accreditation status listed in the Final
Individual School Reports (Attachment C)
-4-
XV.

Issued Mountaineer Middle School and South Harrison Middle School the
accreditation status listed in the Final Individual School Reports (Attachment
D)

Issued Dixie Elementary School the accreditation status listed in the Final
Individual School Report (Attachment E)

Approved the Roane County School District and Individual School Reports
(Attachment F)

Meeting minutes of April 11, 2012 (Attachment G)

Amendment of the Kanawha County Comprehensive Educational Facilities
Plan (CEFP) to include the adjustment of budget figures for the Andrews
Heights Elementary School. This adjustment has no effect on any programs at
the school. Also, included in this amendment is the addition of a portable
classroom at Bridge Elementary School in Elkview and two portable
classrooms at Shoals Elementary School in Mink Shoals to provide adequate
space for educational/instructional programs at the respective schools
(Attachment H)

Approved two first-time requests for a waiver of policy and denied one
first-time request for a waiver of policy (Attachment L).
WVBE Personnel Matters including
Hiring of Executive Director of RESA 3 and
RESA Executive Director Evaluation Information
President Linger call upon Ms. Haden to provide the RESA 3 Interview Committee’s
recommendation for the position of Executive Director. Ms. Haden provided remarks regarding
the interviews, stated that the Interview Committee recommended Ms. Kelly L. Watts to be hired
as the Executive Director of RESA 3, and moved that Ms. Watts be hired as the Executive
Director of RESA 3 effective July 1, 2012, at an annual salary of $94,823.00. Dr. Johnson
seconded the motion and upon the call for the question the motion was carried unanimously. Ms.
Watts addressed the Board regarding her employment as Executive Director of RESA 3.
Dr. Johnson moved that the Board’s personnel attachment, inclusive of an addendum, be
approved. Ms. Phillips seconded the motion and upon the call for the question the motion was
carried unanimously. (Copy appended to Official Minutes, Attachment J and addendum.)
XVI.
Board Reports
WVBE Common Ground: Education and the Military Committee. Ms. Haden
provided information regarding the committee’s April 12 meeting and reported that the
committee is nearing the completion of its purpose.
WVBE Institutional Education Facilities Committee.
information regarding the committee’s May 2 meeting.
Ms. Phillips provided
-5Board Member Reports. Ms. Haden attended a West Virginia School Boards
Association (WVSBA) meeting, accountability and accreditation stakeholders group meeting,
reported on her participation on the NASBE Governmental Affairs Committee, and participated
in an interview with the U.S. Department of Health & Human Services’ Office of Civil Rights.
Ms. Philips attended meetings of the School Building Authority of West Virginia and West
Virginia Commission for Professional Teaching Standards. Dr. White attended the NASBE
technology study group meeting, WVSBA intervention county meeting, and reported on his visit
to Bluefield High School. Dr. Johnson attended a Hall of Fame induction ceremony at Marshall
University at which Mr. Jackson was an inductee and will attend the June meeting of NASBE.
Mr. Menon (distributed information) provided remarks regarding his participation in a Youth and
Government event and his service as student representative to the Board. President Linger
recognized Mr. Menon for his accomplishments and presented a certification in recognition of
his service as student representative. Mr. Dunlevy attended a meeting of the West Virginia
Secondary School Activities Commission and the opening of the Wheeling Fine Arts Center.
Mr. Jackson attended WVEIS and NAEP meetings. (Copy appended to Official Minutes,
Attachment W.)
Association of Educational Purchasing Agencies (AEPA). Mr. Keith Butcher
(distributed information), Executive Director, RESA 1, provided information regarding the
AEPA. (Copy appended to Official Minutes, Attachment X.)
XVII.
West Virginia Board of Education Master Plan for
Statewide Professional Staff Development 2012-2013
Dr. Johnson and Dr. Dixie Billheimer (distributed information), CEO, West Virginia
Center for Professional Development, presented the WVBE’s Master Plan for Statewide
Professional Staff Development 2012-2013 for the Board’s consideration. W. Va. Code §18-223(b) and §18-2-23 require the WVBE to establish annual professional development goals to
ensure high quality teach in West Virginia. Upon the approval of those goals, the West Virginia
Center for Professional Development is then charged to assemble professional development
providers and compile the Master Plan for Statewide Professional Development.
Dr. Johnson moved that the WVBE’s Master Plan for Statewide Professional Staff
Development 2012-2013 be approved. Ms. Phillips seconded the motion and upon the call for
the question the motion was carried unanimously. (Copy appended to Official Minutes,
Attachment L and addenda.)
XVIII.
Conveyance of Property to Pleasants County Board of Education
Ms. Heather L. Deskins, Esq., general counsel to the WVBE and WVDE, presented a
request that the WVBE convey a portion of Mid-Ohio Valley Technical Institute property to the
Pleasants County Board of Education for the building of a new high school complex upon
completion of a deed with an accurate legal description and review by the WVDE legal office.
Mr. Wells, Superintendent of Pleasants County Schools, addressed the Board regarding the
requested conveyance of property.
Ms. Haden moved that the WVBE convey a portion of Mid-Ohio Valley Technical
Institute property to the Pleasants County Board of Education for the building of a new high
school complex upon completion of a deed with an accurate legal description and review by the
-6WVDE legal office. Ms. Deskins indicated that the deed has been reviewed and approved by the
legal office. Ms. Phillips seconded the motion and upon the call for the question the motion was
carried unanimously. (Copy appended to Official Minutes, Attachment Y.)
XIX.
Policy 2525, West Virginia's Universal Access
to a Quality Early Education System
Mr. Robert E. Hull, Associate State Superintendent, Division of Curriculum and
Instructional Services, presented Policy 2525 for the Board’s consideration. Proposed revisions
to Policy 2525 have been made to address the implementation of Universal Pre-K in West
Virginia by 2012-13. The current policy focuses on designing and creating the system; however,
beginning next year the revised policy will target implementation of the system and quality
improvement within the system. The proposed revision improves the framework, creating a new
organizational structure for the policy and highlights key areas of enrollment/eligibility, meals,
transportation, environments, curriculum, and the county collaborative early childhood team.
Key revisions address the annual requirements for county collaborative early childhood teams in
lieu of the county plan, ongoing program assessment and review, and increases to the minimum
number of hours per week.
Dr. Johnson moved that Policy 2525 be placed on public comment for 30 days. Mr.
Dunlevy seconded the motion and upon the call for the question the motion was carried
unanimously. (Copy appended to Official Minutes, Attachment M.)
XX.
Policy 2510, Assuring Quality of Education:
Regulations for Educational Programs
Mr. Hull presented Policy 2510 for the Board’s consideration. The Division of
Curriculum and Instructional Services has made minor changes to Policy 2510 to reflect the
adoption of the Common Core State Standards and the subsequent implementation of the Next
Generation Content Standards and Objectives in English Language Arts, Literacy and
Mathematics, as well as the adoption of the Next Generation Content Standards and Objectives
for Social Studies. The English 12 College and Career Readiness Course has been added and
language clarifying AP requirements has been added to this policy.
Dr. White moved that Policy 2510 be placed on public comment for 30 days. Dr.
Johnson seconded the motion and upon the call for the question the motion was carried
unanimously. (Copy appended to Official Minutes, Attachment Mc.)
XXI.
Policy 1224.1, Accounting Procedures Manual for the
Public Schools in the State of West Virginia
Mr. Joe Panetta, Assistant State Superintendent, Division of Student Support Services,
presented Policy 1224.1 for the Board’s consideration. This policy repeals and replaces the
current “Accounting Procedures Manual for the Public Schools in the State of West Virginia”
(Policy 1224.1) filed July 15, 1996. The intent of this policy is to prescribe the basic accounting
requirements that have been established by the WVBE for the public schools in West Virginia.
-7Dr. White moved that Policy 1224.1 be placed on public comment for 30 days. Ms.
Haden seconded the motion and upon the call for the question the motion was carried
unanimously. (Copy appended to Official Minutes, Attachment N.)
XXII.
Policy 8200, Purchasing Procedures for Local Education Agencies
Mr. Panetta presented Policy 8200 for the Board’s consideration. The policy is being
updated to clarify the use of cooperative and pooled purchasing arrangements. Other changes
include: updated the section on exemptions from competitive bidding requirements to align with
the State Purchasing Policy; updated the agreement addendum to include provisions for the
purchase of computer software and to incorporate other changes made by the Attorney General’s
Office in the equivalent state-level document; and added the statutory requirement for
governmental agencies to obtain releases from the West Virginia Insurance Commission and
Workforce West Virginia regarding workers’ compensation and unemployment compensation
premiums before making final payments to vendors on contracts.
Dr. Johnson moved that Policy 8200 be placed on public comment for 30 days. Ms.
Phillips seconded the motion and upon the call for the question the motion was carried
unanimously. (Copy appended to Official Minutes, Attachment O.)
XXIII.
Nominations for 2013 National Association of State Boards
of Education (NASBE) Board of Directors
Dr. Johnson addressed the Board regarding nominations for the 2013 NASBE Board of
Directors and moved that any member who wishes to run for a NASBE office be endorsed by the
Board. Dr. White seconded the motion and upon the call for the question the motion was carried
unanimously.
XXIV.
State Superintendent’s Report
Superintendent Marple (distributed information) presented WVDE personnel matters for
the Board’s information and provided remarks regarding NAEP results, a meeting regarding
school food service, and a future press release and webinar scheduled for May 11 regarding food
service. (Copy appended to Official Minutes, Attachment Q and addendum.) Senate Bill 436.
Dr. Kathy D’Antoni (distributed information), Assistant State Superintendent, Division of
Technical and Adult Education Services, reported that Senate Bill 436 contains a number of
provisions that impact public education, including: adult basic education in all community and
technical colleges; establishment of district consortia; the adoption of a joint rule for the
administration of West Virginia EDGE; and, approval of district consortia compacts. (Copy
appended to Official Minutes, Attachment R and addendum.) Office of Institutional Education
Programs. Dr. Fran Warsing, Superintendent, and Mr. Dewayne Duncan, Assistant Director,
WVDE Office of Institutional Education Programs, presented an overview of services provided
by the Office of Institutional Education Programs. (Copy appended to Official Minutes,
Attachment S.) President Linger departed the meeting and control of the meeting was passed to
Secretary Dunlevy. Guidelines for Teacher Mentoring and the Jason Flatt Act. Dr. Amelia
Courts (distributed information), Assistant State Superintendent, Division of Educator Quality
and System Support, provided information regarding guidelines for teacher mentoring and the
Jason Flatt Act. (Copy appended to Official Minutes, Attachment Z).
-8XXV.
Board Items for Future Consideration
Secretary Dunlevy requested that items requested during the meeting, if any, be placed on
the appropriate agenda and asked that other items be provided to President Linger as soon as
possible. Ms. Haden requested that an item be placed on a future agenda regarding how counties
deal with issues surrounding the school calendar and expenditures by parents for camps or other
activities planned prior to the release of the new school calendar. Dr. White requested items be
placed on a future agenda regarding services provided by counselors and bullying. (Copy
appended to Official Minutes, Attachment T.)
XXVI.
Future Meetings
The next regular meeting of the WVBE will be held June 13, 2012, in Charleston, West
Virginia. The meeting will continue on June 14, 2012, if the agenda is not completed on June
13, 2012. A special meeting of the WVBE will take place on June 15, 2012 in Charleston, West
Virginia.
XXVII.
Adjournment
Secretary Dunlevy declared the meeting adjourned at 4:56 p.m.
Minutes approved by the Board on June 13, 2012.
______________________________________________
L. Wade Linger Jr., President
______________________________________________
Robert W. Dunlevy, Secretary
Minutes were recorded by
Virginia M. Harris
Secretary to the Board
WVBEMinutes5/9/12