MINUTES
WEST VIRGINIA BOARD OF EDUCATION
Board Conference Room
Capitol Building 6, Room 353
1900 Kanawha Boulevard, East
Charleston, West Virginia
June 13, 2012
I.
Call to Order
Following the welcome, introductions and Pledge of Allegiance, President L. Wade
Linger Jr. called the meeting of the West Virginia Board of Education (WVBE) to order at 12:33
p.m. on June 13, 2012, in the Board Conference Room, Capitol Building 6, Room 353, 1900
Kanawha Boulevard, East, Charleston, West Virginia.
The following members were present: President Linger, Vice President Gayle C.
Manchin, Secretary Robert W. Dunlevy, Michael I. Green, Priscilla M. Haden (via telephone),
Lloyd G. Jackson II, Lowell E. Johnson, Jenny N. Phillips and William M. White and ex officios
Jorea M. Marple, State Superintendent of Schools, and Paul L. Hill, Chancellor, West Virginia
Higher Education Policy Commission. Student representative in attendance was Jared Peterson
of Morgantown, West Virginia, a 2012 graduate of Morgantown High School (Monongalia
County). Member absent was James L. Skidmore, Chancellor, West Virginia Council for
Community and Technical College Education.
II.
Delegations
Ms. Carolyn Arritt, citizen of Fayette County, addressed the Board in opposition to the
closure of Meadow Bridge High School.
III.
Recognitions
President Linger requested that Mr. Charles K. Heinlein, Deputy State Superintendent of
Schools, provide remarks regarding Mr. Chuck Nichols, Executive Director of RESA 3, who
retires June 30, 2012, after 40 years of service in the education profession in West Virginia. Ms.
Liza Cordeiro, Executive Director, West Virginia Department of Education (WVDE) Office of
Communications, introduced Ms. Pat Homberg, Executive Director, WVDE Office of Special
Programs, who provided remarks regarding Dr. Michael E. Sullivan, Executive Director, West
Virginia Advisory Council for the Education of Exceptional Children, who retires June 30, 2012.
IV.
Approval of Agenda
President Linger requested a motion to approve the agenda. Dr. Johnson moved that the
agenda be approved; Ms. Phillips seconded the motion. Thereupon Mr. Jackson requested that
item XV. B. Response to the Governor’s Education Efficiency Audit be removed from the agenda.
Dr. Johnson and Ms. Phillips agreed to amend the motion to include the removal of the requested
item as requested by Mr. Jackson. Upon the call for the question the amended agenda was
approved unanimously.
-2V.
Broadband Technology and Opportunities Program (BTOP) Update
Mr. Mark McKenzie (distributed information), Manager – Engineering, Frontier
Communications, provided an update regarding BTOP. Ms. Brenda Williams, Division Leader,
Superintendent’s Division, WVDE Office of Instructional Technology, and Mr. John Miller
(distributed information), Assistant Director, WVDE Office of Instructional Technology,
provided an update regarding WVDE BTOP issues. (Copy appended to Official Minutes,
Attachment CC.)
VI.
NASA IV&V’s Support of STEM
Mr. Gregory D. Blaney (distributed information), NASA IV&V Director and Program
Manager, provided information regarding NASA IV&V’s support of STEM initiatives in West
Virginia. (Copy appended to Official Minutes, Attachment DD.)
VII.
2012 Annual Report of the West Virginia Advisory Council for
the Education of Exceptional Children (WVACEEC)
Ms. Patricia Homberg, Executive Director, WVDE Office of Special Programs,
introduced Dr. Michael E. Sullivan (distributed information), Executive Director, WVACEEC,
who provided brief remarks and introduced Ms. Melanie E. Hummel, Chairperson, WVACEEC,
who presented the 2012 Annual Report of the WVACEEC for the Board’s consideration. The
WVACEEC is mandated by W. Va. Code §18-20-6 and the Individuals with Disabilities
Education Act (IDEA 2004) to advise the Board on unmet needs of exceptional children. The
WVACEEC conducts eight public hearings each year, one in each RESA, to take comments and
hear presentations on the status of education for exceptional students. The WVACEEC’s
findings and recommendations are presented to the WVBE annually at its June meeting. (Copy
appended to Official Minutes, Attachment A and addendum.) It was requested that the Board’s
response be placed on a future agenda for discussion and action.
VIII.
Break
President Linger called for a break at 1:55 p.m.
IX.
Call to Order
President Linger called the meeting back to order at 2:12 p.m.
X.
Standards for High-Functioning County Boards of Education
Dr. Barbara Parsons, President, Monongalia County Board of Education, presented the
standards for high-functioning county boards of education for the Board’s information. (Copy
appended to Official Minutes, Attachment B.) It was requested that an item be placed on a
future agenda regarding endorsement of the standards.
XI.
West Virginia School Board Association 2012 Orientation Program
Dr. Howard O’Cull (distributed information), Executive Director, West Virginia School
Board Association, presented the West Virginia School Board Association 2012 Orientation
-3Program for the Board’s consideration. It was requested that information regarding OEPA
reports be added to future orientation programs and the use of technology for self-paced training.
Mrs. Manchin moved that West Virginia School Board Association’s 2012 orientation
program, as presented to the WVBE June 13, 2012, be approved. Mr. Dunlevy seconded the
motion and upon the call for the question the motion was carried unanimously. (Copy appended
to Official Minutes, Attachment C and addendum.)
Director’s Information
XII.
Dr. Gus Penix, Director of the Office of Education Performance Audits, provided an
update of OEPA activities. (Copy appended to Official Minutes, Attachment D.)
XIII.
Initial Individual School Education Performance Audit Report and
Revised Strategic Plan for Fred W. Eberle Technical Center, Upshur County
Dr. Penix reported that an announced on-site review (five days in advance) was
conducted at Fred W. Eberle Technical Center, Upshur County March 20, 2012. MR. Michael
W. Cutright, Principal, Fred W. Eberle Technical Center, addressed questions regarding the audit
report.
Upon the recommendation of Dr. Penix, Dr. Johnson moved that the Fred W. Eberle
Technical Center review the school’s Five-Year Strategic Plan within 30 days and correct the
findings noted in the report by the next accreditation cycle. Mrs. Manchin seconded the motion
and upon the call for the question the motion was carried unanimously. (Copy appended to
Official Minutes, Attachment E.)
XIV.
Capacity Building for Low Performing Schools and Intervention Counties
Mr. Ted Mattern, System Support Liaison, Office of the State Superintendent, provided
information regarding capacity building for a number of low performing schools and the
intervention counties. Dr. Lynn Boyer, Superintendent, West Virginia Schools for the Deaf and
the Blind, provided a progress report regarding a number of initiatives and activities taking place
at the schools. It was requested that the minutes of the WVSD/B Advisory Board meeting be
provided to WVBE members.
XV.
Consent Agenda
Dr. Johnson moved that the Consent Agenda be approved. Ms. Phillips seconded the
motion and upon the call for the question the motion was carried unanimously. (Copies
appended to Official Minutes, Attachments F through N.)

Issued Van Elementary School, Madison Middle School, and Van
Junior/Senior High School the accreditation status listed in the Final Individual
School Reports (Attachment F)

Issued Athens School, Lashmeet-Motoaka School, Spanishburg School, and
Bluefield Intermediate School the accreditation status listed in the Final
Individual School Reports (Attachment G)
-4-
XVI.

Issued Road Branch Elementary School and Berlin McKinney Elementary
School the accreditation status listed in the Final Individual School Reports
(Attachment H)

Meeting minutes of May 9, 2012 (Attachment I)

Approved one first time waiver of instructional materials (Attachment J)

Approved summer school programs found in Attachment K

Approved Employment of Retired Teachers as Substitutes in Areas of Critical
Need and Shortage policy for Wood County Schools (Attachment L)

Approved OIEP school calendars and granted authority to approve minor
amendments to the school calendars, as needed, for good cause, to the
appropriate Assistant State Superintendent (Attachment M)

Received Report on Instructional Materials Depository (Attachment Mc)

Approved West Virginia Schools for the Deaf and the Blind Acceptable Use of
Technology Resources policy with an implementation date of July 1, 2012
(Attachment N).
State Superintendent’s Report
Superintendent Marple (distributed information) presented WVDE personnel matters for
the Board’s information. (Copy appended to Official Minutes, Attachment O and addendum.)
Pre-K Indicators and Roll Out. Mr. Clayton Burch, Executive Director, WVDE Office of
Early Learning, and Ms. Monica Harless (distributed information), Coordinator, WVDE Office
of School Readiness, presented pre-k indicators and roll out for the Board’s information. (Copy
appended to Official Minutes, Attachment EE.)
XVII.
Recess
President Linger recessed the meeting at 3:34 p.m. and announced that the meeting would
reconvene on June 14, 2012, at 9:00 a.m. in the same location.
XVIII.
Reconvene
President Linger reconvened the meeting of June 13, 2012, at 9:00 a.m. on June 14, 2012,
in the Board Conference Room, Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East,
Charleston, West Virginia.
The following members were present: President Linger, Vice President Gayle C.
Manchin, Secretary Robert W. Dunlevy, Michael I. Green, Lloyd G. Jackson II, Lowell E.
Johnson, Jenny N. Phillips and William M. White and ex officio Jorea M. Marple, State
Superintendent of Schools. Student representative in attendance was Jared Peterson of
-5Morgantown, West Virginia, a 2012 graduate of Morgantown High School (Monongalia
County). Members absent were Priscilla M. Haden, Paul L. Hill, Chancellor, West Virginia
Higher Education Policy Commission, and James L. Skidmore, Chancellor, West Virginia
Council for Community and Technical College Education.
XIX.
State Superintendent’s Report (Continued)
Long Term Plan for Teaching and Learning. Mr. Robert E. Hull, Associate State
Superintendent, Division of Teaching and Learning, presented a long term plan for teaching and
learning for the Board’s information. Non-Traditional Pathway Development. Mr. Hull
presented information regarding non-traditional pathway development. Policy 2512, Critical
Skills for Students in Grades 3 and 8: Data Update. Dr. Monica Beane, Assistant Director,
WVDE Office of Research, presented a data update regarding Policy 2512. (Copy appended to
Official Minutes, Attachment P.) ESEA Waiver Update. Mr. Hull presented an update
regarding the ESEA waiver.
XX.
Break
President Linger called for a break at 10:10 a.m.
XXI.
Call to Order
President Linger called the meeting back to order at 10:28 a.m. President Linger, by
consensus of the Board, moved the WVBE Employee Evaluations to take place later in the
agenda.
XXII.
Board Reports
Board Member Reports. Mr. Jackson attended a Vision Shared meeting regarding the
Governor’s Education Efficiency Audit; Ms. Phillips attended and Out-of-Home Task Force
meeting; Mrs. Manchin requested that Ms. Melanie Purkey, Executive Director, WVDE Office
of Healthy Schools, provide information regarding the Kids Strong Conference and provided
information regarding National Association of State Boards of Education concerns, has been
invited to a Clinton Global conference, and provided an update regarding Reconnecting
McDowell and Horton’s Kids (www.hortonskids.org); Dr. Johnson attended the following meetings:
West Virginia Schools for the Deaf and the Blind Advisory Group, WVDE Teacher Evaluation
Committee, WVBE School Service Personnel Employee of the Year selection committee,
Superintendent’s Advisory Committee, WVDE Teacher Evaluation Task Force, and NASBE
Technology Committee meeting; and Dr. White attended the meeting of the West Virginia
Schools for the Deaf and the Blind Advisory Group. Mrs. Manchin requested that Mr. Bob
Brown (distributed information), Executive Director, West Virginia School Service Personnel
Association,
provide
an
update
regarding
ReConnecting
McDowell
(http://www.reconnectingmcdowell.org/). (Copy appended to Official Minutes, Attachment FF.)
XXIII.
Implementation Guidelines for the Jason Flatt Act of 2012
Suicide Prevention Professional Development for School Personnel
Dr. Amelia Courts (distributed information), Assistant State Superintendent, Division of
Educator Quality and System Support, presented Implementation Guidelines for the Jason Flatt
-6Act of 2012 Suicide Prevention Professional Development for School Personnel for the Board’s
consideration. In March 2012, Senate Bill 221 was enacted requiring the Center for Professional
Development to provide for the routine education of all professional educators, including
principals and administrators, and those service personnel having direct contact with students on
warning signs and resources to assist in suicide prevention under guidelines established by the
WVBE. This legislation is effective on July 1, 2012, thus creating a need to make the guidelines
available to the Center for Professional Development and county boards of education as quickly
as possible.
Mrs. Manchin moved that the Implementation Guidelines for the Jason Flatt Act of 2012
Suicide Prevention Professional Development for School Personnel be approved immediately
and that the Guidelines be placed on public comment for 30 days. Mr. Dunlevy seconded the
motion and upon the call for the question the motion was carried unanimously. (Copy appended
to Official Minutes, Attachment Q and addendum.)
XXIV.
Guidelines for Comprehensive System of Support
for Improving Professional Practice
Dr. Courts presented Guidelines for Comprehensive System of Support for Improving
Professional Practice for the Board’s consideration. At the 2012 legislative session, House Bill
4236 was enacted by the Legislature. The legislation requires the WVBE to publish guidelines
on the design and implementation of a Comprehensive System of Support for Improving
Professional Practice by July 1, 2012.
Mr. Dunlevy moved that the Implementation Guidelines for Comprehensive System of
Support for Improving Professional Practice be approved immediately and that the Guidelines be
placed on public comment for 30 days. Ms. Phillips seconded the motion and upon the call for
the question the motion was carried unanimously. (Copy appended to Official Minutes,
Attachment R.)
XXV.
Resolutions - RESA 8 Purchase of Two School Buses
Heather L. Deskins, Esq., general counsel to the Board and the Department, presented
one Board resolution approving a lease-purchase agreement for two school buses to be used in
the RESA 8 Head Start program. RESA 8 piggybacked off of a state contract; each bus will cost
$89,571. RESA 8 intends to finance $160,000 of the purchase price with Country Roads Leasing
at an interest rate of 4.45% over a 7 year period.
Mrs. Manchin moved that one resolution for a lease-purchase agreement for two school
buses to be used in the RESA 8 Head Start program be approved. Dr. White seconded the
motion and upon the call for the question the motion was carried unanimously. (Copy appended
to Official Minutes, Attachment GG.)
XXVI.
Joint Rule – Standards for the Administration of the
West Virginia Earn a Degree, Graduate Early (EDGE) Program
Dr. Kathy D’Antoni, Assistant State Superintendent, Division of Technical and Adult
Education, presented the joint rule for the Board’s consideration. Senate Bill 436 mandated the
adoption of a joint rule between the West Virginia Council for Community and Technical
-7College Education (Council) and the WVBE. This rule must address the standards for the
administration of the West Virginia EDGE program, including strategies designed to achieve the
overall goals of the program, methods of operation, and step-by-step procedures and
responsibilities for achieving the objectives outlined and for implementing the reporting and
accountability measures set forth in W. Va. Code pertaining to West Virginia EDGE.
Dr. White moved that the Board approve, as required by Senate Bill 436, the content
found in the attached Standards for the Administration of the West Virginia Earn a Degree,
Graduate Early (EDGE) Program for appropriate administrative action by the Council. Ms.
Phillips seconded the motion and upon the call for the question the motion was carried
unanimously. (Copy appended to Official Minutes, Attachment Mc.)
XXVII.
Policy 5100, Approval of Educational Personnel Preparation Programs
Dr. Courts presented Policy 5100 for the Board’s consideration. Policy 5100 has been
revised in order to identify the requirements for establishing a Teacher-in-Residence partnership
with a county school system; identify requirements for American Sign Language alternative
route programs; modify existing requirements for alternative education programs to reflect
legislative changes; to update the Praxis assessment table to reflect scores for new assessments;
and to make other edits to clarify the intent of the policy.
Mrs. Manchin moved the revisions to Policy 5100 be placed on public comment for 30
days. Mr. Dunlevy seconded the motion and upon the call for the question the motion was
carried unanimously. (Copy appended to Official Minutes, Attachment T.)
XXVIII.
Policy 5202, Minimum Requirements for the Licensure of
Professional/Paraprofessional Personnel & Advanced Salary Classifications
Dr. Courts (distributed information) presented Policy 5202 for the Board’s consideration.
Policy 5202 has been revised to create five (5) new endorsements for the Career and Technical
License; to create a Teacher-In-Residence Permit; to change the validity period of the Non-US
Citizen Permit from one (1) year to three (3) years; sunset the NetWorth advanced credential and
modify the requirement for the Finance University advanced credential; clarify the licensure
requirements for the Consultative Special Education Teacher; clarify the number of times a valid
out-of-state license may be used to renew a West Virginia license; clarify the amount of time an
individual has to apply for licensure after completion of a program; to update the Praxis
assessment table to reflect scores for new assessments; and to make other edits to clarify the
intent of the policy.
Dr. Johnson moved the revisions to Policy 5202 be placed on public comment for 30
days. Mrs. Manchin seconded the motion and upon the call for the question the motion was
carried unanimously. (Copy appended to Official Minutes, Attachment U and addendum.)
XXIX.
Policy 2423, Communicable Disease Control
Dr. Courts presented Policy 2423 for the Board’s consideration. Effective March 12,
2011, the Bureau for Public Health Interpretive Rule 64CSR95 has new requirements for
immunizations for 7th and 12th grade entry, beginning the 2012-2013 school year. Revisions to
State Board of Education Policy 2423 were made to align with the new adolescent immunization
-8requirements. On May 11, 2012, the suggested revisions were placed on a 30-day public
comment. Comments have been received and the comment log reflects the actions taken. A mix
of positive responses and comments indicating need for additional revisions were received. In
consultation with stakeholders, revisions were made to address suggested revisions; those
revisions are submitted for consideration and approval.
Mr. Dunlevy moved that Policy 2423 be approved as amended. Ms. Phillips seconded
the motion and upon the call for the question the motion was carried unanimously. (Copies
appended to Official Minutes, Attachment V-1 and V-2.)
XXX.
Policy 3236, Education Innovation Zones
Dr. Courts presented Policy 3236 for the Board’s consideration. Policy 3236 has been on
comment for thirty days following filing as an emergency rule at the April meeting of the WVBE
to incorporate the language of Senate Bill 371 in establishing a School System Collaborative
Zone. Comments received during the comment period resulted in no changes to the policy.
Ms. Phillips moved that Policy 3236 be approved. Mrs. Manchin seconded the motion
and upon the call for the question the motion was carried unanimously. (Copy appended to
Official Minutes, Attachment W.)
XXXI.
Policy 2520.1, 21st Century Reading and English Language Arts
Content Standards and Objectives for West Virginia Schools
Mr. Hull presented Policy 2520.1 for the Board’s consideration. In March 2012 the
WVBE placed the removal of the first grade section of Policy 2520.1 on comment for a period of
30 days to allow for the implementation of the Next Generation Standards and Objectives for
English Language Arts in Grade 1. No comments were received. The Next Generation Standards
were presented for adoption with a phase-in schedule that began with kindergarten in August
2011 and continues with first grade in July 2012, second grade in July 2013, and concludes with
grades three through twelve in July 2014.
Dr. White moved that Policy 2520.1 be approved. Mrs. Manchin seconded the motion
and upon the call for the question the motion was carried unanimously. (Copy appended to
Official Minutes, Attachment X.)
XXXII.
Policy 2520.2, 21st Century Mathematics Content Standards
and Objectives for West Virginia Schools
Mr. Hull presented Policy 2520.2 for the Board’s consideration. In March 2012 the
WVBE placed Policy 2520.2 on comment for a period of 30 days to allow for the removal of the
first grade section and implementation of the Next Generation Content Standards and Objectives
in Mathematics in grade 1. These standards were presented for adoption with a phase-in schedule
that began with kindergarten in August 2011 and continues with first grade in July 2012, second
grade in July 2013, and concludes with grades three through twelve in July 2014. Three
comments were received and were related to Policy 2520.2B rather than this policy.
-9Dr. Johnson moved that Policy 2520.2 be approved. Mr. Dunlevy seconded the motion
and upon the call for the question the motion was carried unanimously. (Copy appended to
Official Minutes, Attachment Y.)
XXXIII.
WVBE Personnel Matters
President Linger called for approval of the Board’s personnel matters.
Dr. Johnson moved that the WVBE’s personnel matters found in the attachment be
approved. Dr. White seconded the motion and upon the call for the question the motion was
carried unanimously. (Copy appended to Official Minutes, Attachment Z and addendum.)
XXXIV.
Amendment – McDowell County Comprehensive
Educational Facilities Plan (CEFP)
Mr. Mike Pickens, Executive Director, WVDE Office of School Facilities, presented an
amendment to the McDowell County CEFP for the Board’s consideration. The amendment is
for the addition of portable classrooms to house students attending Anawalt Elementary. The
request of this relocation of students is the result of a State Fire Marshal mandate to not occupy
the building during the 2012-2013 school year because of safety concerns listed in the Fire
Marshal’s report. The selection of a site for the location of the portable classrooms will be
determined from engineering data collected and a recommendation from the State
Superintendent of Schools. Mr. Pickens reported the engineering data has determined the site to
be the Anawalt location. Superintendent Nelson addressed the questions from the Board
regarding a long-term plan for a school to serve the affected students.
Dr. Johnson moved that the amendment be approved. Mr. Dunlevy seconded the motion
and upon the call for the question the motion was carried unanimously. (Copy appended to
Official Minutes, Attachment AA.)
XXXV.
Board Items for Future Consideration
President Linger requested that items requested during the meeting, if any, be placed on
the appropriate agenda and asked that other items be provided to him as soon as possible. (Copy
appended to Official Minutes, Attachment BB.)
XXXVI.
Future Meetings
The next meeting of the WVBE will be held June 15, 2012, in Charleston, West Virginia.
The next regular meeting of the WVBE will be held July 11, 2012, in Charleston West Virginia.
The meeting will continue on July 12, 2012, if the agenda is not completed on July 11, 2012.
President Linger requested Mr. Peterson to address the Board regarding his expectations
as student representative to the Board for the coming months.
XXVII.
WVBE Employee Evaluations
President Linger asked State Superintendent of Schools, Director of the Office of
Education Performance Audits, Superintendent of the West Virginia Schools for the Deaf and the
- 10 Blind, and the Secretary to the Board if they wished their evaluation to occur in open or closed
session. All employees requested that their evaluation take place in closed session.
President Linger requested a motion to move into Executive Session as provided in
W. Va. Code §6-9A-4(b)(2)(A), to discuss personnel matters involving the evaluation of the
State Superintendent of Schools, Director of the Office of Education Performance Audits,
Superintendent of the West Virginia Schools for the Deaf and the Blind, and the Secretary to the
Board. Upon motion by Mr. Green, seconded by Dr. Johnson, the Board entered into executive
session at 11:51 a.m.
XXXVIII.
Return from Executive Session
The Board returned from Executive Session at 2:56 p.m. at which time President Linger
announced that no action was taken or decisions made and, in accordance with W. Va. Code
'18-3-1, announced that the State Superintendent’s job performance was found to be good.
XXXIX.
Adjournment
President Linger declared the meeting adjourned at 2:57 p.m.
Minutes approved by the Board on July 11, 2012.
______________________________________________
L. Wade Linger Jr., President
______________________________________________
Robert W. Dunlevy, Secretary
Minutes were recorded by
Virginia M. Harris
Secretary to the Board
WVBEMinutes6/13/12