Directory of Responsibilities
Responsibility
Proposal Preparation and Submission
By College and/or Department – Applications from:
 College of Natural Sciences
 College of Social and Behavioral Sciences
 College of Education
 College of Humanities and Fine Arts
 UNI Library
 UNI Museums
 College of Business
By Funding Source – Applications to:
Foundations: John Deere Foundation, R.J. McElroy Trust, Community
Foundation of Northeast Iowa, Carver Charitable Trust, Guernsey
Charitable Foundation, Maxwell Foundation and Wellmark Foundation
Iowa Power Fund
Black Hawk County Gaming Association
Iowa Arts Council
By Activity Editing and Peer Review
Grant seeking education and grant writing advice
Identifies potential funding sources
Required budget review and electronic file review prior to submission
Approves and authorizes proposal for submission
Assures compliance with federal, state and institutional regulations
Questions about potential conflict of interest
Approves UNI Matching Funds Program requests
Award Negotiation and Establishment
Examines incoming award documents for adherence with Office of
Research and Sponsored Programs, University and State of Iowa policies
and procedures
Negotiates award terms and conditions
Works with PI/PDs on contract terms and conditions
Accepts awards on behalf of the University
Transmits executed documents to sponsor
Ensures compliance with A-133
Award modifications
RSP Staff or Other
Sarah Bridges
Hillery Oberle
UNI Foundation
Christy Twait
Hillery Oberle
Hillery Oberle
Sarah Bridges or Hillery Oberle
Sarah Bridges or Hillery Oberle
Sarah Bridges or Hillery Oberle
Sarah Bridges or Hillery Oberle
Tolif Hunt, Sarah Bridges or
Hillery Oberle
Michele Mullings-Shand
Anita Gordon
Christy Twait
Tolif Hunt or
Michele Mullings-Shand
New project orientation
Michele Mullings-Shand
Michele Mullings-Shand
Tolif Hunt
Lori Miller
Tolif Hunt
Tolif Hunt, Lori Miller or
Michele Mullings-Shand
Lori Miller
Managing the Award
Sets up accounts/assigns account numbers
Reviews, tracks, and reports cost sharing for awards requiring cost share
Reviews expenditures in restricted budget categories
Approves Personnel Action Forms (PAF)
Processes cost transfers/journal entries
Reviews and approves requests for no-cost time extensions
Approves capitalized equipment requisitions
Collects revenue (invoicing, letter of credit, etc) for grant expenditures
Nancy Yuska
Mary Chien
Michele Mullings-Shand
Michele Mullings-Shand
Nancy Yuska
Lori Miller
Michele Mullings-Shand
Mary Chien
Questions about general accounting and/or project concerns
Requests for additional object codes
Questions about expense allowability and referrals to other departments
Approves scholarships and stipends
Questions about Grants and Contracts Accounting Financial Summary
(GCAFS) or other financial reports
Responsibility
Sub-Award
Issues and monitors sub-award agreements
Ensures subawardee is in compliance with A-133
Authorizes payments
Reporting and Award Close-Out
Prepares and submits financial reports and final invoices to sponsor as
required
Patents, New Technology and Invention Reports
Minority Business Enterprise/Women Business Enterprise reports
Files equipment inventory reports as required by sponsor
Files appropriate financial close-out documents
Research Services
Maintains IRB (Institutional Review Board) office, processes protocols,
communicates with investigators
Research integrity and misconduct
Research development and support services
Reviews and approves human subjects research protocols
Monitors intuitional policies and guidelines for protection of human
subjects in research
Liaison with governmental and funding agencies concerned with human
protections
Coordinates research compliance training and education of faculty, staff
and campus community
Constitution and support of independent IRB committee and operations
Assures the federal government that UNI will maintain an effective system
for human subjects protection
Animal subjects (IACUC)
Export Controls
Supports the University regarding export control regulations
Intellectual Property and Technology Transfer
Support Office of Intellectual Property, which oversees patent, licensing,
and royalty division applications and agreements
Supports the development of intellectual property and protection of
inventor rights
Connects individuals to marketing and financial resources to support
commercialization
Miscellaneous
Questions about UNI Grants and Contracts Incentive Funds Program
Prepares incentive journal entries
Michele Mullings-Shand
Michele Mullings-Shand
Michele Mullings-Shand
Michelle Mullings-Shand
Michele Mullings-Shand
RSP Staff or Other
Michele Mullings-Shand or
Lori Miller
Michele Mullings-Shand
Mary Chien
Mary Chien
Michele Mullings-Shand
Michele Mullings-Shand
Michele Mullings-Shand
Mary Chien
Anita Gordon
Anita Gordon
Anita Gordon
Chair and IRB Members
Anita Gordon
Anita Gordon
Anita Gordon
Anita Gordon
Christy Twait
Anita Gordon
Jeff Tamplin
Anita Gordon
Christy Twait
Christy Twait
Christy Twait
Christy Twait
Mary Chien