MINUTES
WEST VIRGINIA BOARD OF EDUCATION
Capitol Building 6, Room 353
1900 Kanawha Boulevard, East
Charleston, West Virginia
February 10, 2016
I.
Call to Order
Following the welcome, Pledge of Allegiance, and introductions, President Michael I.
Green called the meeting of the West Virginia Board of Education (WVBE) to order at 12:06
p.m. on February 10, 2016, in Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East,
Charleston, West Virginia.
The following members were present: President Green, Vice President Lloyd G. Jackson
II, Secretary Tina H. Combs, Thomas W. Campbell, Beverly E. Kingery, and William M. White,
and ex officio Michael J. Martirano, State Superintendent of Schools. Members absent were
Gayle C. Manchin and James S. Wilson and ex officios Paul L. Hill, Chancellor, West Virginia
Higher Education Policy Commission, and Sarah Armstrong Tucker, Chancellor, West Virginia
Council for Community and Technical College Education.
II.
Delegations
Ms. Jennifer Campbell, Ms. Cindy Chamberlin (distributed information), Mr. Charlie
Pritt, Ms. Amanda Skaggs, Mr. Randall Patterson, Ms. Carolyn Arritt, Mr. Geoff Heeter, Ms.
Danielle Crouch, and Ms. Bria Blake, citizens of Fayette County, addressed the Board regarding
Fayette County school facilities and reductions in force. Mr. Jackson departed the meeting.
(Copy appended to Official Minutes, Attachment T.)
III.
Approval of Agenda
President Green called for a motion to approve the agenda. Dr. White moved that the
agenda be approved. Ms. Kingery seconded the motion and upon the call for the question the
motion was carried unanimously. President Green requested that item IV. Technology Update be
taken up.
IV.
Technology Showcase
Mr. Sterling Beane Jr., Chief Officer, Division of Technology, provided a brief update
regarding technology initiatives and introduced a video featuring technology in the Career
Technology Education Simulated Workplace.
V.
Consent Agenda
President Green requested a motion to approve the Consent Agenda. Mr. Campbell
moved that the Consent Agenda be approved. Dr. White seconded the motion and upon the call
-2for the question the motion was carried unanimously. (Copies appended to Official Minutes,
Attachments A through G.)

Approved minutes of January 13, 2016 (Attachment A)

Received WVDE personnel matters (Attachment B)

Approved an Employment of Substitute Teachers in Areas of Critical Need
policies for Barbour, Lewis, Putnam, and Wetzel County Schools and the
Roane-Jackson Technical Center (Attachment C)

Received, per W. Va. Code §18A-4-7a(m)(3), Transfer of a Person Employed in
a Professional Position after the Twentieth Day Prior to the Beginning of the
Instructional Term, a notification from McDowell County Schools
(Attachment D)

Approved the North American Division of Seventh-day Adventist Commission
on Accreditation (NADCOA) as West Virginia non-public accrediting agency
(Attachment E)

Approved the Boone County Board of Education's request to close Wharton
Elementary School, Nellis Elementary School, and Jeffrey-Spencer Elementary
School at the end of the 2015-2016 school year (Attachment F)

Approved the Boone County Board of Education's request to amend to its
2010-2020 CEFP to change the closure date of 2013-2014 that is currently in
the CEFP for Wharton Elementary School, Nellis Elementary School, and
Jeffrey-Spencer Elementary School, to be effective at the end of the 2015-2016
school year (Attachment G)

Approved the Roane County Board of Education's request to close Reedy
Elementary School at the end of the 2015-2016 school year (Attachment H)

Approved the Roane County Board of Education's request to amend to its
2010-2020 CEFP to reflect the closure of Reedy Elementary School, effective
June 30, 2016 (Attachment I)

Approved the Summers County Board of Education's request to amend to its
2010-2020 CEFP to include the replacement of the HVAC system at Summers
County High School (Attachment J)

Approved the Wetzel County Board of Education's request to amend to its
2010-2020 CEFP to include the addition of a music room at Short Line
Elementary School, site improvements to New Martinsville Elementary School,
structural corrections to Valley High School, and access controls and
electrical/data upgrades to all district schools (Attachment K)
-3
Granted continuing approval status, for a period not to exceed seven years, for
educator preparation programs at West Virginia State University (Attachment
L)

Approved a Teacher-in-Residence Agreement between Clay County and
Glenville State College (Attachment M).
President Green requested that OEPA agenda items be taken up.
VI.
Office of Education Performance Audits (OEPA)
Director's Information
Ms. Susan O'Brien, Director, OEPA, provided brief remarks regarding ongoing
initiatives.
VII.
Calhoun County Schools Deficit Reduction Plan
Ms. O'Brien and Mr. Joe Panetta, Chief Officer, Division of Finance and Administration,
presented the Calhoun County Schools deficit reduction plan for the Board's consideration.
W. Va. Code §18-2E-5(m)(4)(B) and Section 8.3.b.2 of Policy 2320, A Process for Improving
Education: Performance Based Accreditation System, indicate that whenever the county board
has more than a casual deficit, the county board shall submit a plan to the WVBE specifying
strategies for eliminating the casual deficit. According to the Code and policy, the WVBE shall
either approve or reject the plan. Calhoun county board had a deficit beyond what is considered
to be casual deficit as defined in W. Va. Code §18 1-1.
Mr. Campbell moved that the Calhoun County Schools deficit reduction plan be
approved. Dr. White seconded the motion and upon the call for the question the motion was
carried unanimously. (Copy appended to Official Minutes, Attachment Mc.)
VIII.
Initial On-Site Reviews for Schools Located in RESA 3
Ms. O'Brien presented initial on-site reviews for schools located in RESA 3 for the
Board's consideration. In service and timeliness to West Virginia school systems located within
RESA 3, the report contained School Monitoring Reports, as a result of on-site reviews
conducted November and December 2015, for Boone, Clay, and Putnam Counties; Kanawha
County reports will be presented at a future meeting.
Dr. White moved that the individual school reports for Boone, Clay, and Putnam
Counties be approved, and any school in which a function rating was lowered to emerging or
unsatisfactory or policy or code was found non-compliant, be required to revise the strategic plan
within 30 days and begin corrective action. Ms. Kingery seconded the motion and upon the call
for the question the motion was carried unanimously. (Copy appended to Official Minutes,
Attachment N.) President Green requested that item X. Superintendent Reports be taken up.
-4IX.
Superintendent Reports
Superintendent Martirano assisted by Mr. David Cartwright, Technology Infrastructure
Manager, WVDE Office of Instructional Technology, provided information regarding
multi-media streaming of meetings (Dr. White requested that further investigation be undertaken
regarding options offered by the West Virginia Public Broadcasting System); assisted by Mr.
Clayton Burch (distributed information), Chief Officer, Division of Teaching and Learning,
provided information regarding a professional learning roll out to support West Virginia collegeand career-readiness standards. President Green requested a pause in Superintendent Reports to
allow the Fayette County Schools Update to be taken up. (Copy appended to Official Minutes,
Attachment U.)
X.
Fayette County Schools Update
Mr. David Sneed, Executive Director, School Building Authority of West Virginia
(SBA), provided an update regarding the status of Fayette County facilities and addressed
questions regarding the Comprehensive Educational Facilities Plan (CEFP) process.
Superintendent Martirano provided remarks regarding Mr. Sneed's presentation and reiterated
that a long range plan must be developed by October 1, 2016. Discussion ensued regarding
Fayette County school facilities and the development of a CEFP. Mr. Campbell (distributed
information) addressed the Board regarding his visit, along with Congressman Evan Jenkins (RCabell County), to Fayette County on February 8, 2016, and presented proposed funding options.
(Copy appended to Official Minutes, Attachment V.)
XI.
Break
President Green called for a break at 1:50 p.m.
XII.
Call to Order
President Green called the meeting back to order at 2:07 p.m.
XIII.
Superintendent Reports (Continued)
Superintendent Martirano, assisted by Mr. Robert J. "Joey" Wiseman, Executive
Director, WVDE Office of Secondary Learning, Ms. Teresa Hammond (distributed information),
Assistant Director, and Ms. Cindy Burke, Coordinator, WVDE Office of Early Learning,
presented information regarding a statewide focus on mathematics. Superintendent Martirano
interrupted the presentation to request that the meeting be recessed in order for the Board to
attend a legislative committee meeting. (Copies appended to Official Minutes, Attachment U.)
XIV.
Recess
President Green recessed the meeting at 2:18 p.m. and stated that the meeting would
reconvene following conclusion of the legislative committee meeting, with immediate attention
to Board personnel matters, and then recess until February 11 at 9:00 a.m. in the same location.
-5XV.
Reconvene
President Green reconvened the meeting at 4:54 p.m. Ms. Kingery and Dr. Martirano
were absent.
XVI.
WVBE Personnel Matters including Consideration of
Employment Action regarding Three West Virginia Schools
for the Deaf and the Blind (WVSDB) Employees and
Employment of Interim Executive Director for RESA 2
Executive Session
Ms. Mary Catherine Tuckwiller, WVBE attorney, announced the Board's personnel
matters and asked Ms. Tammy Day, an employee of the WVSDB, if she wished her personnel
matter to be heard in open or closed session. Upon Ms. Day's request for a closed session,
President Green called for a motion, as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel
exception], per Peters v. County Commission, 205 W. Va. 481 (1999), to enter into executive
session. Mr. Jackson moved, in accordance with W. Va. Code §6-9A-4(b)(2)(A) [personnel
exception], per Peters v. County Commission, 205 W. Va. 481 (1999), that the Board enter into
executive session. Mrs. Combs seconded the motion and upon the call for the question the
motion was carried unanimously. The Board moved into executive session at 4:54 p.m. Ms.
Kingery entered the executive session at 5:22 p.m.
XVII.
Return from Executive Session
The Board returned from executive session at 5:41 p.m. at which time President Green
announced that no decisions were made or action taken and called for a motion as a result of the
executive session.
Mrs. Combs moved that the Board approve the recommendation to terminate the
employment of Tammy Day, Secretary III, West Virginia Secondary School for the Deaf,
effective February 10, 2016. Dr. White seconded the motion and upon the call for the question
the motion was carried with Ms. Kingery abstaining.
XVIII.
Recess
President Green recessed the meeting at 5:43 p.m. and stated that the meeting would
reconvene on February 11, 2016, at 9:00 a.m. in the same location.
XIX.
Reconvene
President Green advised individuals in the meeting room at 9:00 a.m. that the meeting
would begin at the conclusion of a meeting of the West Virginia Legislature's House Education
Committee (audio of said meeting was streamed in the Board Room) and upon establishment of
a quorum.
President Green reconvened the February 10, 2016, meeting at 10:00 a.m. in Capitol
Building 6, Room 353, 1900 Kanawha Boulevard, East, Charleston, West Virginia.
-6The following members were present: President Green, Vice President Lloyd G. Jackson
II, Secretary Tina H. Combs, Thomas W. Campbell, Beverly E. Kingery, James S. Wilson (via
telephone), and William M. White, and Cindy Daniel, Deputy Superintendent for Education
Support (took the seat of ex officio Michael J. Martirano, State Superintendent of Schools, who
was attending to a legislative obligation). Members absent were Gayle C. Manchin and ex
officios Paul L. Hill, Chancellor, West Virginia Higher Education Policy Commission, and Sarah
Armstrong Tucker, Chancellor, West Virginia Council for Community and Technical College
Education. President Green requested that item XII.C. Brooke County Application for
Reimagined Instructional Time be taken up.
XX.
Brooke County Application for Reimagined Instructional Time
Mr. Burch (distributed information) introduced Mrs. Toni Paesano Shute (via telephone),
Superintendent, Brooke County Schools, who presented Brooke County's application for
Reimagined Instructional Time for the Board's consideration. The Brooke County Board of
Education submitted an application for the WVBE Reimagining Instructional Time initiative as it
pertains to the structure of the school calendar and alternative methods of achieving 180 days of
instruction. Brooke County’s application was approved at the local level and was reviewed by
the WVDE Reimagining Instructional Time team and meets all parameters prescribed in the
Reimagining Instructional Time initiative. Mr. Burch addressed questions from the Board
regarding the school calendar.
Dr. White moved that Brooke County's application for Reimagined Instructional Time be
approved. Mr. Campbell seconded the motion and upon the call for the question the motion was
carried unanimously. (Copy appended to Official Minutes, Attachment P and addenda.)
President Green requested that the remainder of the Superintendent Reports be taken up.
XXI.
Superintendent Reports (Continued)
The report regarding the statewide focus on mathematics continued (Dr. Wilson joined
the meeting via telephone). Dr. Monica Beane, Executive Director, WVDE Office of Educator
Effectiveness and Licensure, provided an update regarding SREB grants; assisted by Ms. Patricia
Homberg (distributed information), Executive Director, and Mr. Michael Knighton, Coordinator,
WVDE Office of Special Education, and Mr. Aaron Riley, Coordinator, WVDE Office of Data
Management and Analysis, provided an update regarding special education (Superintendent
Martirano joined the meeting); and Ms. Monica DellaMea, Executive Director, and Ms. Christina
Bailey, Coordinator, WVDE Office of Early Learning, provided an update regarding learning
schools implementation and professional development delivered through the RESAs. (Copies
appended to Official Minutes, Attachment U.)
XXII.
Break
President Green called for a break at 11:25 a.m.
XXIII.
Call to Order
President Green called the meeting back to order at 11:36 a.m. and requested that New
Business items D. Policy 3234, School Calendar, E. Policy 5500, Professional Learning for West
-7Virginia Educators, and F. Policy 2510, Assuring the Quality of Education: Regulations for
Education Programs be taken up.
XXIV.
Policy 3234, School Calendar
Mr. Burch presented Policy 3234 for the Board's consideration. Revisions to Policy 3234
include changing §126-73-11 Approval of Appropriate Alternatives, to reflect House Bill 2377
and the implementation of WVBE Policy 5500 influencing educator opportunities to meet in
collaborative groups on a regular basis. Student achievement will be improved by ensuring the
WVBE has reasonable discretion to balance the local autonomy and flexibility needed by schools
to deliver thorough and efficient education with the letter of the laws as enacted for school
operation. Five comments were received during the comment period resulting in no change to
the policy; two comments were in response to 180 days of instruction that are governed by
W. Va. Code §18-5-45, two comments were in response to Faculty Senate Days being more than
45 days apart (governed by W. Va. Code §18-5A-5), and one comment was not related to the
policy.
Dr. White moved that Policy 3234 be approved effective July 1, 2016. Ms. Kingery
seconded the motion and upon the call for the question the motion was carried unanimously.
(Copy appended to Official Minutes, Attachment Q.)
XXV.
Policy 5500, Professional Learning for West Virginia Educators
Mr. Burch presented Policy 5500 for the Board's consideration. The proposed
replacement policy provides local schools the autonomy to craft their own professional learning
experiences based on educator and student need determined by relevant data specific to
individual schools. The policy is based on West Virginia Professional Learning Standards and
the WVBE Goals for Professional Learning. Student achievement and personalized learning will
be affected by teacher use of relevant data used to inform instruction. One comment was
received during the comment period and accepted resulting in the correction of a typographical
error to section 5.4.
Ms. Kingery moved that Policy 5500 be approved effective July 1, 2016. Mrs. Combs
seconded the motion and upon the call for the question the motion was carried unanimously.
(Copy appended to Official Minutes, Attachments R-1 and R-2.)
XXVI.
Policy 2510, Assuring the Quality of Education:
Regulations for Education Programs
Mr. Burch (distributed information) presented Policy 2510 for the Board's consideration.
The repeal and replacement of Policy 2510 will incorporate four current policies (2444.1,
Applied Music Credit, 2442.3, Maximum Teacher-Pupil Ratio, Grades K-6, 2450, Distance
Learning and the WV Virtual School, and 2515, Uniform Grading) which will create a more
comprehensive and complete Policy 2510. The policy also provides flexibility to districts and
schools in regards to the number of instructional minutes required for high school credit-bearing
courses and inclusion of course requirements across content areas (example JROTC I and II for
PE). The proposed repeal and replacement will provide flexibility to districts to allow
-8adjustments in time and scheduling to target mastery of content. This flexibility also extends to
allow for enhanced personalized learning for students.
Mr. Campbell moved that Policy 2510, inclusive of the repeal of Policies 2441.1, 2442.3,
2450, and 2515, be placed on public comment for 30 days. Dr. White seconded the motion and
upon the call for the question the motion was carried unanimously. (Copy appended to Official
Minutes, Attachment S and addendum.) President Green requested that item XIV.E. Standards
Crosswalk be taken up.
XXVII.
Update - WVBE Actions for Improved Outcomes
Standards Crosswalk. Ms. Kingery (distributed information) and provided information
regarding the rigor of state proficiency standards. President Green welcomed former Board
member L. Wade Linger Jr. to the podium and spoke to Mr. Linger's accomplishments as a
member and officer of the Board. Mr. Linger (distributed information) provided a brief
overview of a crosswalk (analysis) of career- and college-readiness standards that he prepared
prior to his resignation. Superintendent Martirano thanked Mr. Linger for his presentation and
also the preparation of the standards crosswalk document. Members lauded Mr. Linger for his
service as a member of the WVBE. (Copies appended to Official Minutes, Attachment W.)
President Green requested that item XII.B. Teacher Shortage Resolution be taken up.
XXVIII.
Teacher Shortage Resolution
Ms. Tuckwiller (distributed information) presented a teacher shortage resolution for the
Board's consideration.
Mr. Jackson moved that the teacher shortage resolution be approved with the addition of
a section showing to whom the resolution would to be communicated. Dr. White seconded the
motion and upon the call for the question the motion was carried unanimously. (Copy appended
to Official Minutes, Attachment X.) President Green requested that item XIV. Update - West
Virginia Board of Education (WVBE) Actions for Improved Outcomes be taken up.
XXIX.
Update - WVBE Actions for Improved Outcomes (Continued)
Ms. Donna Hoylman Peduto (distributed information), WVBE Director of Operations,
provided a brief update regarding actions taken by the Board to improve educational outcomes
and support to county boards of education. NASBE School Leadership Proposal - Ms. Peduto
(distributed information) presented a NASBE School Leadership proposal (Improving the
Principal Pipeline) for the Board's consideration. Dr. White moved that the NASBE School
Leadership proposal Improving the Principal Pipeline be approved. Mr. Campbell seconded the
motion and upon the call for the question the motion was carried unanimously. WVBE Finance
Committee - Mr. Campbell provided an update regarding the financial watch list and revisited
his alternative funding option (presented earlier in the meeting) and suggested a resolution
regarding some be placed on next month's agenda; Mr. Panetta addressed member questions
regarding the financial watch list. President Green requested item XV. WVBE Coordinator of
Board Agencies Report be taken up. (Copies appended to Official Minutes, Attachment W.)
-9-
XXX.
WVBE Coordinator of Board Agencies Report
Mr. Jason L. Butcher, WVBE Coordinator of Board Agencies, provided an update
regarding his work with Board agencies and presented RESA Cooperative Purchasing Protocols
for the Board's consideration; the purchasing protocols will be presented on a future agenda for
action. President Green deferred item V. West Virginia Legislature: Education Update, item XI.
Capacity Building for Priority Schools and Intervention County, item XIV.C. WVBE High
Quality Educator Committee Report, item XIV.D. Standards Based Accountability and item XIII.
Chancellor Reports, to a future meeting and requested that the remainder of item XII.A. WVBE
Personnel Matters including Consideration of Employment Action regarding Three West
Virginia Schools for the Deaf and the Blind Employees and Employment of Interim Executive
Director for RESA 2 be taken up.
XXXI.
WVBE Personnel Matters including Consideration of
Employment Action regarding Three West Virginia Schools
for the Deaf and the Blind (WVSDB) Employees and
Employment of Interim Executive Director for RESA 2 (Continued)
Executive Session
Mr. Jackson moved, in accordance with in W. Va. Code §6-9A-4(b)(2)(A) [personnel
exception] per Peters v. County Commission, 205 W. Va. 481 (1999), that the Board enter into
executive session. Mrs. Combs seconded the motion and upon the call for the question the
motion was carried unanimously. The Board moved into executive session at 1:00 p.m. Mrs.
Combs and Dr. Wilson departed the meeting.
XXXII.
Return from Executive Session
The Board (Mrs. Combs and Dr. Wilson departed the meeting prior to the return from
executive session) returned from executive session at 1:26 p.m. at which time President Green
announced that no decisions were made or action taken and called for motions as a result of the
executive session.
Mr. Jackson moved that the Board approve the recommendation to terminate the
employment Krista Kenney, Aide/Residential Care Specialist, West Virginia Schools for the
Deaf and the Blind, effective February 11, 2016. Dr. White seconded the motion and upon the
call for the question the motion was carried unanimously.
Mr. Jackson moved that the Board approve the recommendation of one day unpaid
suspension for Mary Markell, Cook III, Foodservice Division, West Virginia Schools for the
Deaf and the Blind, on Friday, February 12, 2016. Ms. Kingery seconded the motion and upon
the call for the question the motion was carried unanimously.
Mr. Jackson moved that the Board approve the employment of Ms. Leslie Tyree as
interim Executive Director of RESA 2 effective April 1, 2016, at an annual salary of $96,128.91
and further that Ms. Tyree be returned to her current position and salary as RESA 2 attorney
- 10 upon conclusion of her service as interim Executive Director of RESA 2. Mr. Campbell
seconded the motion and upon the call for the question the motion was carried unanimously.
President Green called for a motion to approve the Board's personnel items found in the
attachment. Mr. Jackson moved that personnel items found in the attachment be approved. Dr.
White seconded the motion and upon the call for the question the motion was carried
unanimously. (Copy appended to Official Minutes, Attachment O.)
XXXIII.
Items for Future Consideration
President Green requested that items for consideration for placement on a future agenda
be provided to Ms. Peduto as soon as possible.
XXXIV.
Future Meetings
The next regular meeting of the WVBE will be held March 9, 2016, in Charleston, West
Virginia. The meeting will continue on March 10, 2016, if the agenda is not completed on
March 9, 2016.
XXXV.
Adjournment
President Green called for a motion to adjourn. Dr. White moved, and Mr. Campbell
seconded, that the meeting be adjourned. Upon the call for the question the motion was carried
unanimously; the meeting was adjourned at 1:30 p.m.
Minutes approved by the Board on March 9, 2016.
______________________________________________
Michael I. Green, President
______________________________________________
Tina H. Combs, Secretary
Minutes were recorded by
Virginia M. Harris
Secretary to the Board
WVBEMinutes2/10/16