Clavia Chapter of the Mortar Board Society Records
RG.00.02.01
This finding aid was produced using the Archivists' Toolkit
December 29, 2014
Describing Archives: A Content Standard
Ball State University Archives and Special Collections
Alexander M. Bracken Library
2000 W. University Avenue
Muncie, Indiana, 47306
765-285-5078
libarchives@bsu.edu
Clavia Chapter of the Mortar Board Society Records RG.00.02.01
Table of Contents
Summary Information ................................................................................................................................. 3
Administrative History...................................................................................................................................4
Scope and Contents....................................................................................................................................... 4
Arrangement...................................................................................................................................................4
Administrative Information .........................................................................................................................5
Controlled Access Headings..........................................................................................................................5
Collection Inventory...................................................................................................................................... 7
Series 1: Mortar Board Society annual reports.......................................................................................7
Series 2: Mortar Board Society minutes................................................................................................. 7
Series 4: Mortar Board Society Organizational History documents....................................................... 9
Series 5: Mortar Board Society Alumni papers.................................................................................... 13
Series 6: National Mortar Board Society documents............................................................................13
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Clavia Chapter of the Mortar Board Society Records RG.00.02.01
Summary Information
Repository
Ball State University Archives and Special Collections
Creator
Mortar Board. Clavia Chapter. (Society)
Title
Clavia Chapter of the Mortar Board Society records
Date
1955-1970
Extent
2.0 Cubic feet 2 Boxes
Language
English
Text [Box]
2
Text [Box]
1
Preferred Citation
Clavia Chapter of the Mortar Board Society records, Archives and Special Collections, Ball State
University Libraries
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Clavia Chapter of the Mortar Board Society Records RG.00.02.01
Administrative History
The Ball State University Clavia Chapter of the Mortar Board is part of a national honor society of
college seniors recognized for their superior scholarship, outstanding and continual leadership, and
dedicated service to the University community. Students who maintain a GPA of 3.2 or higher will
receive an eligibility form in the spring of their junior year. Clavia means key, and became the chapter
name and the official insignia of Ball State University's Mortar Board chapter. The chapter was founded
to honor the scholastic achievements of female students as well as to foster a sense of fellowship.
In 1950, Clavia was formed at Ball State Teachers Collection around four charter members, Irma
Spellman, Mary Rinard, Pat Maloon, and Betty Degner. In cooperation with the Dean of Women, Martha
Wickham and Dr. Gertrude Couch, a faculty member from the Science Departments, the charter members
established the honorary. Thelma Hiatt of International Student Programs aided in drafting the group's
constitution, and the first sponsors were Dr. Couch as Mrs. Aline Emens, wife of Ball State University
President John R. Emens. It was not until 1967 that Clavia began sending annual reports to the Mortar
Board National Senior Women's Honorary Society for consideration of membership. On April 18, 1971
the Clavia Chapter of the Mortar Board was installed and an initiation ceremony was held in the Ball
State University Museum of Art to celebrate the charter.
Scope and Contents
This collection includes a brief history of the organization, meeting minutes, and annual reports from
1955 to 1970 regarding the Clavia Chapter of the Mortar Board Society at Ball State University in
Muncie, Indiana.
Arrangement
This collection is organized in the following subseries:
Subseries 1: Mortar Board Society Organizational History documents
Subseries 2: Mortar Board Society minutes
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Clavia Chapter of the Mortar Board Society Records RG.00.02.01
Subseries 3: Mortar Board Society annual reports
Administrative Information
Publication Information
Ball State University Archives and Special Collections
Conditions Governing Access
This collection is open for research.
Copyright Notice
Legal title, copyright, and literary rights reside with Ball State University, Muncie, IN. All requests to
publish or quote from manuscripts must be submitted to Archives and Special Collections.
Custodial History
This collection was received by Archives and Special Collections as a donation.
Accruals
No additions are expected.
Processing Information
Collection processing completed 2008/12/19 by Carolyn F. Runyon. EAD finding aid completed
2008/12/19 by Carolyn F. Runyon.
Controlled Access Headings
Corporate Name(s)
• Ball State Teachers College.
• Ball State University.
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Clavia Chapter of the Mortar Board Society Records RG.00.02.01
• Mortar Board. (Society)
Genre(s)
• Documents
Geographic Name(s)
• Muncie (Ind.)
Subject(s)
• Clubwomen
• Women--Societies and clubs
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Clavia Chapter of the Mortar Board Society Records RG.00.02.01
Series 1: Mortar Board Society annual reports
Collection Inventory
Series 1: Mortar Board Society annual reports
Annual report, 1955-1956
Annual report, 1957-1958
Annual report, 1967-1968
Annual report, 1968-1970
Annual report, 1969
Annual report, 1970
Annual report, advisor, undated
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Series 2: Mortar Board Society minutes
Meeting minutes, 1958-1959
Meeting minutes, 1959-1960
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Clavia Chapter of the Mortar Board Society Records RG.00.02.01
Series 3: Mortar Board Society publications
Meeting minutes, 1960-1963
Meeting minutes, 1963-1968
Meeting minutes, 1970-1971
Meeting Minutes, 1972-1998
Meeting minutes, 2000-2001, 2007
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Series 3: Mortar Board Society publications
The Forum, 1970 Fall- 1976 Apr.
The Forum, 1970 Fall- 1971 Spring, 1974 Sept.- 1974 Nov.
Board Alumnae Newsletter, 1972-1973
The Forum, 1976 Nov.- 1985 Fall
Alumni News, 1982 Feb.- 2001 Feb.
The Forum, 1986 Spring- 1993 Spring
The Forum, 1993 Fall- 2009 Spring
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Clavia Chapter of the Mortar Board Society Records RG.00.02.01
Series 4: Mortar Board Society Organizational History documents
Series 4: Mortar Board Society Organizational History documents
Membership lists, 1950-1951
History documents, 1963-1964, 1975
Sponsor lists, 1965-1970
Correspondence- Mortar Board Affiliation, 1967-1971
Information- Ball State, 1967
Booklets, 1969-1970
Clipping- Newspaper, 1970-1971
Constitution, 1970
Certificates- Membership, 1971
Correspondence, 1971-1976
Incorporated certificate, 1971/04/18
Applications, 1971-1973
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Clavia Chapter of the Mortar Board Society Records RG.00.02.01
Constitution, 1970
Constitution, 1971
Lists- Membership, 1971-1976
Program- Installation and Initiation, 1971
Clippings- Newspaper, 1973-1977
Blank Book, 1974 Feb.
Lists- Alumnae membership, 1974
Senior Advisos binder correspondence, guidelines and annual reports,
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1974-1983
Mortar Board manual, 1979-1980
Activities and fundraising correspondence, 1985-1987, 1996-1997
Cash record, 1985-1993
Treasurer's Report, 1986-1987
Mortar Board manual, 1987-1989
Senior Recognition Dinner pamphlets, 1987-1997
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Clavia Chapter of the Mortar Board Society Records RG.00.02.01
Constitution, 1970
First Business Session conference documents, 1989/07/20
Christmas photographs and negatives, 1989 Dec., 2001, Dec.
Scrapbook, 1989-1990
Initiation invitations and meeting material, 1991-1999
Promotional material, 1991, 1998-1999
Accounting guidelines, 1994
Member lists, 1994-1998
Chapter reports, 1998-2002
List of eligible members, 1999/01/13
Report of Transactions, 1999/05/13
Activity and general correspondence, 1999-2002
Member lists and initiation papers, 2000-2002
Officer and Advisor Handbook, 2000-2001
30th Anniversary certificate, 2001/10/22
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Clavia Chapter of the Mortar Board Society Records RG.00.02.01
Constitution, 1970
Correspondence, annual reports and newsletters, 2001-2005
Member lists and initiation papers, 2001-2006
Correspondence, 2002-2007
Report of Transactions, 2002/03/31
Directory, 2003-2004
Correspondence, annual reports and newsletters, 2005-2007
Muncie Honor Certificate award, 2006
Correspondence, schedule of events, and member selection process
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booklet, 2007
Report of Transactions, 2008/06/30
Introduction to Mortar Board Society papers, 2008
Constitution, undated
Initiation- Symbol, undated
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Clavia Chapter of the Mortar Board Society Records RG.00.02.01
Series 5: Mortar Board Society Alumni papers
Series 5: Mortar Board Society Alumni papers
Alumni Club newsletter, 1971-1993
Alumni annual reports, 1977-2003
Alumni rosters, 1978-2003
Alumni correspondence, 1982-2001
Alumni newsletters and newspaper clippings, 1982-2003
Alumni handbook and constitution, 1995
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Series 6: National Mortar Board Society documents
National directory, correspondence and conference documents, 1970-1977
National Conference minutes, 1970-1973
National Council minutes, 1970-1973
Summary- National Mortar Boar Chapters, 1971
National Mortar Board correspondence, awards and receipts, 1996-1998
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Clavia Chapter of the Mortar Board Society Records RG.00.02.01
Series 6: National Mortar Board Society documents
National correspondence, reports and newsletters, 2000-2001
National Conference documents, 2006/07/28- 2006/07/30
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